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Youth in Culture Pilot Program

Information Sessions – September 18 and 19, 2018

The City of Ottawa’s Arts and Heritage Development Unit is hosting drop-in information sessions and open houses to answer questions about our 2019 cultural funding and awards programs, public art program and cultural development and initiatives (CDI) programs and projects.

Tuesday, September 18, 2018

Richmond Room and Colonel By Room, City Hall, 110 Laurier Avenue West
2 pm – 6 pm Drop-in one-on-one sessions
5:15 pm Presentation (FR)
6:15 pm Presentation (EN)

Wednesday, September 19, 2018

Richmond Room and Councillors’ Lounge, City Hall, 110 Laurier Avenue West
2 pm – 6 pm Drop in one-on-one sessions
5:15 pm Presentation (EN)
6:15 pm Presentation (FR)

Please join us at any time and bring your questions, ideas and concerns, or send them to us in advance at infoculture@ottawa.ca. For those who are unable to attend, presentation materials will be available after the sessions.

Cultural Funding Support Section values

The Cultural Funding Support Section (CFSS) assists independent, local, not-for-profit organizations, as well as professional artists and heritage professionals in the presentation of arts and heritage events and activities that reflect a broad representation of communities within Ottawa.

The City of Ottawa supports cultural activity that is inclusive of Ottawa’s diverse community, including people from a diversity of ancestries, abilities, ages, countries of origin, cultures, genders, incomes, languages, races and sexual orientations.

The City of Ottawa encourages submissions from First Nations, Inuit and Métis people, racialized people, persons with disabilities and members of the LGBTQ+ communities

The City of Ottawa is built on unceded Algonquin Anishinabe territory. The Cultural Funding Support Section honours the Algonquin Anishinabe Nation as host nation. 

The Cultural Funding Support Section is committed to supporting cultural activities that respond to the Calls to Action of the Truth and Reconciliation Commission.

The City of Ottawa recognizes both official languages as having the same rights, status and privileges, and therefore accepts applications in both English and French.

Youth in Culture Pilot Program Guidelines

For individuals aged 18 to 30 pursuing a career in the arts, cultural and heritage sectors.

Youth in Culture Committee Vision Statement

The City of Ottawa’s Youth in Culture Committee (YCC) provides insight into professional development issues facing youth, including the gaps and needs related to training initiatives to pursue careers within the arts, culture or heritage sectors. Its members also assess the applications submitted to the Youth in Culture Pilot Program, thereby providing direct funding to youth, by youth.

YCC strives to nurture and empower youth living in Ottawa and Algonquin Anishinabe youth living in the Ottawa area (including residents of Kitigan Zibi Algonquin Anishinabe First Nation, and Algonquins of Pikwakanagan First Nation); to create more space for the voices of marginalized youth; and to promote the Program to those who may not have access to resources in the arts, heritage, and cultural sectors.

Program Objectives

  • To support cultural development of youth aged 18-30 towards professional careers in arts, heritage or culture
  • To empower youth to identify needs and gaps in their career development, and to support initiatives that lead to or benefit the applicant’s career in arts, heritage or culture
  • To provide direct funding to eligible applicants (youth aged 18-30)

The City of Ottawa supports cultural activity that is inclusive of Ottawa’s diverse community in areas such as gender, official language, ethnicity and disability. Applications from members of the First Nations, Inuit and Métis communities as well as submissions from applicants that reflect Ottawa’s diversity are welcome and encouraged. The City of Ottawa recognizes both official languages as having the same rights, status and privileges.

The City will provide funding to successful projects to a maximum of $1,000.

Who is Eligible to Apply

To apply you must be:

  • between the ages of 18 and 30
  • an Ottawa resident, or be Algonquin Anishinabe and living within 150 km radius of Ottawa (those who do not have a status card must include a letter of acknowledgement from their Band Council)

City of Ottawa employees or elected representatives are not eligible to apply. City of Ottawa staff are required to act in compliance with the City of Ottawa Employee Code and all applicable laws and regulations. For further inquiries, please contact a Cultural Funding Officer listed at the end of this document.

City staff reserves the right to ask for proof of age and residency. Applicants who do not produce this information upon request will be deemed ineligible.

What is Eligible

You must demonstrate that the proposed project furthers your professional career in the arts, heritage or cultural sectors.

This program is intended to provide you with an artist fee and/or cover project expenses relating to:

  • Creation & Production: Research, creation, production, and presentation projects relating to arts, heritage, or culture
  • Training: master classes, workshops, residencies and other training opportunities in the arts, heritage, cultural festival or agricultural fair sectors (including administration and/or management training)
  • Mentorship: opportunities for youth to work with mentors within the arts, heritage, festivals and fairs sectors. Mentors include established cultural workers, professional artists, or elders/knowledge keepers

Examples of eligible projects

Creation Projects:

  • To complete a series of paintings
  • To produce a play
  • To conduct genealogy and/or historical research
  • To create your traditional dance regalia

Training Projects

  • To cover expenses, including travel, related to taking a master class
  • To provide you with an artist/administrator fee during an unpaid internship with an arts, heritage, or cultural organization (including festivals)
  • To take a course in a First Nations, Inuit, or Metis language

Mentorship Projects:

  • To receive mentorship from an elder in beadwork
  • To workshop with an established storyteller
  • To work with a recognized knowledge keeper on a language preservation project

Meeting all eligibility requirements of the program does not guarantee funding. Recipients of Youth in Culture Pilot Program funding for a previous project must have completed the project and submitted a Final Report before reapplying. Subsequent applications will not be considered until the Final Report has been approved.

What is NOT Eligible

The following types of activities are ineligible for funding under this Pilot Program:

  • Projects that are not related to the arts, culture or heritage sectors
  • Commercial initiatives, sales and commissions
  • Projects that have been completed prior to the application deadline date
  • Projects that are part of your school, college or university’s curriculum
  • Fundraising initiatives
  • Projects paid for entirely through other sources
  • Projects that are eligible for funding under the City of Ottawa’s Creation and Production Fund for Professional Artists (for more information visit https://ottawa.ca/en/residents/arts-heritage-and-culture/cultural-funding/arts-funding-program)

We encourage all applicants to contact a Cultural Funding Officer to discuss eligibility requirements, their proposed project, or the application process.

Assessment Criteria

Applications are assessed according to the specific criteria listed below.

Merit:

  • Relevance of the proposed project as it relates to the applicant’s previous cultural experiences
  • Strength of the goals and objectives within the proposed project
  • Clear intent to pursue a career in arts, heritage or culture

Impact:

  • Benefit to the applicant’s career development in arts, heritage or culture

Effective Planning:

  • Realistic goals and appropriate planning
  • Effective and appropriate budgeting

Application Process

Applicants must complete the Application Form and ensure that Section A is signed (with original signature), answer all questions, and attach all required documentation. Please keep these guidelines close by for easy reference while completing your application.

Application Format

The questions in the Application Form may be answered in writing, by audio recording, or by audio-visual recording.

Submissions in writing:

  • Do not use staples, binders or separators in your submission. Paper clips are acceptable.
  • Please provide all text material on single-sided 8½ x 11 white paper.
  • You are only required to submit one copy of your submission. All application materials are photocopied for the assessment committee.

Audio and/or Visual recordings:

  • The quality of your recording will not be assessed. However, recordings must be clear and intelligible.
  • Submit one copy of your video or audio recording in electronic format on USB key.
  • Please note that total running time cannot exceed 7 minutes.
  • We still require that section A of the application form be submitted and signed.

Check the deadline dates carefully.

How Funding Decisions Are Made

Peer Assessment Principles

The Cultural Funding Support Section uses a peer assessment model in the evaluation process. The applications submitted to the Youth in Culture Pilot Program are evaluated by members of the City of Ottawa’s Youth in Culture Committee. These members are selected for a one or two-year term, and work under the guidance of the Cultural Funding Support Section to help develop, promote, and implement the Youth in Culture Pilot Program.

Key principles of the committee composition include balanced representation of artistic practice, heritage specialization, and festival/fair expertise as well as fair representation of official languages, gender, geographic areas, and culture-specific communities.

Peer Assessment Process

Members of the Youth in Culture Committee are convened to evaluate funding submissions. Three or four members of the committee will assess applications according to the publicly-stated assessment criteria. Individual evaluators first review the funding applications independently. The members then meet as a committee to review the applications and support material together. For each application the committee establishes a funding priority. Funding is awarded based on priority status (ranking order) and the funds available.

Please note that the Youth in Culture Pilot Program will give priority consideration to ensure the inclusion of those who are most at risk of exclusion, such as:

  • Algonquin Host Nations
  • First Nations, Inuit and Métis
  • Francophones
  • Immigrants / refugees / newcomers
  • LGBTTQ+
  • Deaf people, and persons with disabilities
  • Persons living in poverty / homeless people
  • Persons with low literacy
  • Racialized people
  • Rural residents
  • Women

Please be advised that artistic feedback will not be provided to the applicant.

Allocation of Funding

An applicant’s success in obtaining funding depends upon the committee’s final evaluation and the funding available within the program. All funding is subject to the approval of the annual City budget by Ottawa City Council.

Meeting all eligibility requirements of the program does not guarantee funding. 

Conflict of Interest and Confidentiality

All assessors must read and complete the Conflict of Interest and Confidentiality Policy form prior to the committee meeting.  In a case where a conflict is declared, the assessor in conflict abstains from any discussion related to the application in question.

Situations of potential conflict are if an assessor:

  • has financial interest in the success or failure of an applicant’s project
  • has an interest based on the fact that an applicant's project involves a spouse/live-in partner or an immediate family member
  • has a personal interest in specific applications other than what is normally expected of interested members of the cultural community
  • for any other reason, is unable to objectively assess an application

Personal information provided on the application form shall be dealt with on a confidential basis pursuant to the Municipal Freedom of Information and Protection of Privacy Act.

Assessors and committee members are required to treat both the contents of applications and the deliberations of the committee as confidential. At the end of the assessment meeting, committee members turn in their copies of application materials for shredding.

If You Are Awarded Funding

Release of Funds

If you are awarded funding, you will receive a letter from the Cultural Funding Support Section informing you of the amount. The letter will include the conditions governing the release of funds and the Terms and Conditions document, which describes conditions attached to the use of these funds. A payment from the City’s Financial Services will follow. The Cultural Funding Support Section aims to provide results to all applicants within six weeks of the application deadline. 

Use of Funds

Funds shall be used only for the purposes outlined in the original application.  Any changes to the project scale or activities must be reported in writing to and receive approval from the Cultural Funding Support Section.

Please read the Terms and Conditions document for more information on the use of funds.  

Reporting

All funding recipients are required to submit a final report detailing how they used the funding awarded to them.  This report must be submitted to and approved by the Cultural Funding Support Section either following completion of the funded activities, twelve months after receipt of the funds, or at the time of subsequent application to the program, whichever is soonest.

For projects that have not yet been completed or have been delayed, an interim report is required.

Failure to provide the required report may result in ineligibility for subsequent City of Ottawa funding.

To obtain a reporting form, please contact infoculture@ottawa.ca or call 613-580-2424 ext. 29404.

Acknowledgement of Support

Funding recipients are required to acknowledge the support of the City of Ottawa as indicated within the official Acknowledgement of Support document which will be mailed to all successful applicants.    

Summary Report

At the end of the year, the Cultural Funding Support Section publishes a summary of funding results on the City of Ottawa’s website listing the names of all funding recipients and assessors: ottawa.ca/culturalfunding. Until this list is published, the names of successful applicants and assessors will not be revealed.  The identity of unsuccessful applicants remains confidential.

If You Are Not Awarded Funding

Try again! If you do not receive funding you are encouraged to try again.  The program’s limited envelope cannot fund all applicants, regardless of their merit. 

All results are final. There is no appeal of assessors’ decisions regarding the merit of your organization’s proposed project or the assessment committee’s recommendation of an award amount. The Cultural Funding Support Section allows for reconsideration, but only in cases where a review of the application and the committee’s deliberations reveals evidence that the application was not assessed according to the publicly-stated procedure and assessment criteria.

Deadlines for Application

  • March 19, 2018
  • September 17, 2018

One complete copy of the application must be mailed or delivered to:

City of Ottawa
Cultural Funding Support Section (01-49)
Youth in Culture Pilot Program
110 Laurier Avenue West, 2nd Floor West
Ottawa, ON   K1P 1J1

The package must be received by 4 p.m. on the deadline date.

Applications received after a deadline date will be considered for the following deadline. 

Application Forms & Contact Information

Please note: fillable PDF forms may no longer be completed through web browsers such as Google Chrome, Mozilla Firefox, Microsoft Edge and others. Please first download the form onto your computer and open it with Adobe Acrobat Reader to complete. Any information added to the form through the web browser will be lost when the form is downloaded to your computer.

Activity Report on Previous Funding

If funding was previously received from the City of Ottawa, an activity report detailing how the funds were used must be submitted at the completion of the project, or attached with a subsequent application. Applicants who fail to provide an activity report on previous funding will NOT be eligible to apply for subsequent City of Ottawa funding.

Youth in Culture Pilot Program Report form

Please note: fillable PDF forms may no longer be completed through web browsers such as Google Chrome, Mozilla Firefox, Microsoft Edge and others. Please first download the form onto your computer and open it with Adobe Acrobat Reader to complete. Any information added to the form through the web browser will be lost when the form is downloaded to your computer.

Contact Us

Program Inquiries

For specific information on your submission, or to discuss eligibility, contact:

Marlène Barré
613-580-2424 ext. 28517

Marie-Christine Feraud
613-580-2424 ext. 23915

General inquiries

For general information or to request an application form, contact:

Infoculture
613-580-2424, ext. 29404