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3. 2006 MUNICIPAL ELECTIONS - ADVANCE VOTE DATES & TIMES AND REDUCED VOTING HOURS ON VOTING DAY

ÉLECTIONS MUNICIPALES DE 2006 – JOURS ET HEURES DE VOTE PAR ANTICIPATION ET HEURES D’OUVERTURE ÉCOURTÉES POUR CERTAINS BUREAUX DE VOTE LE JOUR DU SCRUTIN

COMMITTEE RECOMMENDATIONS

That Council approve:

1. Thursday, October 26, 2006 from 10 a.m. to 8 p.m. and Saturday, November 4, 2006 from 10 a.m. to 5 p.m. as the dates and hours of operation for the advance votes for the 2006 municipal elections;

2. Reduced hours of operation on advance vote days in certain senior and care facilities, as identified in Annex 'A', to be either from 10 a.m. to 12:30 p.m. or from 2:30 p.m. to 5 p.m.;

3. Reduced hours of operation on Voting Day in certain institutions and retirement homes, as identified in Annex 'B', to be either from 10 a.m. to 2 p.m. or from 4 p.m. to 8 p.m. ; and

4. That implementing by-laws be adopted for advance vote dates and hours, and reduced hours of operation on Voting Day.

RECOMMENDATIONS DU COMITÉ

Que le Conseil municipal approuve :

1. 1e jeudi 26 octobre 2006, de 10 h à 20 h, et le samedi 4 novembre 2006, de 10 h à 17 h, pour la tenue du vote par anticipation dans le cadre des élections municipales de 2006;

2. des heures d’ouverture écourtées, les jours de vote par anticipation, pour les bureaux de vote dans certains foyers pour personnes âgées et établissements de santé, énumérés à l’annexe A, de sorte qu’ils soient ouverts de 10 h à 12 h 30 ou de 14 h 30 à 17 h seulement;

3. des heures d’ouverture écourtées, le jour du scrutin, pour les bureaux de vote dans certains établissements et certaines maisons de retraite, énumérés à l’annexe B, de sorte qu’ils soient ouverts de 10 h à 14 h ou de 16 h à 20 h seulement;

4. l’adoption de règlements municipaux de mise en œuvre pour les jours et les heures de vote par anticipation de même que les heures d’ouverture écourtées de certains bureaux de vote le jour du scrutin.

DOCUMENTATION

1. Chief Corporate Services Officer’s report dated 12 June 2006
(ACS2006-CRS-CCB-0042).

Report to/Rapport au :

Corporate Services and Economic Development Committee

Comité des services organisationnels et du développement économique

and Council / et au Conseil

12 June 2006 / le 12 juin 2006

Submitted by/Soumis par : P. G. Pagé, City Clerk / Greffier municipal

Contact Person/Personne ressource : P. G. Pagé, City Clerk / Greffier municipal

City Clerk’s Branch/Direction du greffe

(613) 580-2424 x22408, pierre.pagé@ottawa.ca

City Wide

Ref N°: ACS2006-CRS-CCB-0042

SUBJECT:	2006 MUNICIPAL ELECTIONS - ADVANCE VOTE DATES & TIMES AND REDUCED VOTING HOURS ON VOTING DAY

OBJET :	Élections municipales de 2006 – jours et heures de vote par anticipation et heures d’ouverture ÉcourtÉes pour certains bureaux de vote le jour du scrutin

REPORT RECOMMENDATIONS

That the Corporate Services and Economic Development Committee recommend Council approve:

1. Thursday, October 26, 2006 from 10 a.m. to 8 p.m. and Saturday, November 4, 2006 from 10 a.m. to 5 p.m. as the dates and hours of operation for the advance votes for the 2006 municipal elections;

2. Reduced hours of operation on advance vote days in certain senior and care facilities, as identified in Annex 'A', to be either from 10 a.m. to 12:30 p.m. or from 2:30 p.m. to 5 p.m.;

3. Reduced hours of operation on Voting Day in certain institutions and retirement homes, as identified in Annex 'B', to be either from 10 a.m. to 2 p.m. or from 4 p.m. to 8 p.m. ; and

4. That implementing by-laws be adopted for advance vote dates and hours, and reduced hours of operation on Voting Day.

RECOMMANDATIONS DU RAPPORT

Que le Comité des services organisationnels et du développement économique recommande au Conseil municipal d'approuver :

1. 1e jeudi 26 octobre 2006, de 10 h à 20 h, et le samedi 4 novembre 2006, de 10 h à 17 h, pour la tenue du vote par anticipation dans le cadre des élections municipales de 2006;

BACKGROUND

1. Advance Vote

City Council is required to designate one or more dates prior to Voting Day as advance vote days. Electors may wish to vote at one of the advance vote locations to be established in every ward if it is more convenient to do so or if they are unable to vote on Voting Day, Monday, November 13, 2006. Having more than one advance vote day can increase overall voter turnout.

The establishment by Council of advance vote dates and times is authorized by the Municipal Elections Act, 1996 (the "Act") as follows:

"43. (1) At least 30 days before voting day, the council of a local municipality shall pass a by-law establishing,

(a) one or more dates for an advance vote; and

(b) the hours during which voting places shall be open on that date or dates.

(2) The by-law may establish different hours for different voting places."

2. Reduced Hours of Operation on Voting Day

City Council may also pass a by-law pursuant to Subsection 46(3) of the Act to provide for reduced hours of operation on Voting Day where a voting place is only for the use of residents of an institution or retirement home. The purpose of this authority is to increase efficiency since the voting process in many of these locations can be concluded in less than a full day due to a limited number of voters at each site. One election team can then serve two of these facilities in one day.

DISCUSSION

1. Advance Vote

In the 2003 City elections, the first advance vote was held on Thursday, October 23 and it accommodated almost 13,000 electors. The second advance vote was on Saturday, November 1 and achieved a similar turnout. The Thursday and Saturday combination was well received by voters and allowed Elections staff to meet their administrative deadlines. Therefore, the same scheduling and hours are proposed for the 2006 municipal elections, as follows:

first Advance Vote Day - Thursday, October 26, 2006 from 10 a.m. to 8 p.m.
second Advance Vote Day - Saturday, November 4, 2006 from 10 a.m. to 5 p.m.

It is also proposed to continue with the strategy of using the advance vote days to serve residents of high-density residential buildings and certain long-term care facilities where a voting location is not required on Voting Day. This policy is particularly helpful for senior citizens. An analysis was conducted to determine eligible facilities and most effective deployment of available City election resources. The results showing locations for reduced hours of operation are contained in Annex 'A'. To make efficient use of election staff and equipment, the hours for care facilities have been arranged so that one election team can cover two sites on the same day.

2. Reduced Hours of Operation on Voting Day

For the 2003 municipal elections, in accordance with the Act, Council enacted a by-law to provide reduced opening hours for certain institutions and retirement homes that are mandated to have a voting location on Voting Day. This allowed for more efficient use of election resources.

Elections staff have now consulted with the administrators of the facilities that are entitled to voting locations in 2006 and have identified those where reduced opening hours are feasible. These locations are listed in the attached Annex 'B'.

As a point of reassurance in regard to reduced hours, the Act requires that if an elector is in a voting place at the time for closing and has not yet voted, and wishes to vote, the voting place shall remain open until the elector has voted.

CONSULTATION

No public consultation is required. Facility administrators have been contacted in regard to voting arrangments at institutions and retirement homes.

FINANCIAL IMPLICATIONS

Resources are provided for within the 2006 elections budget.

SUPPORTING DOCUMENTATION

Annex 'A' - Locations for Reduced Opening Hours on Advance Vote Days

Annex 'B' - Locations for Reduced Opening Hours on Voting Day

DISPOSITION

Legal Services to prepare implementing by-laws for Council enactment

ANNEX ‘A’

LOCATIONS FOR REDUCED OPENING HOURS ON ADVANCE VOTE DAYS

*WARD*	*VOTING PLACE LOCATION*	*HOURS OF VOTING*
*WARD*	*VOTING PLACE LOCATION*	10 a.m. to 12:30 p.m.	2:30 p.m. to 5 p.m.
Advance Vote Day One October 26, 2006
21	Richmond Lodge Ltd, 6197 Perth Street	X
23	Fairfield Manor, 17 Lombardo Drive		X

Advance Vote Day Two November 4, 2006
12	Fatima Manor, 280 Montfort Street		X
13	Springfield Residence, 30 Springfield Road	X
17	Glebe Retirement Residence, 174 Glebe Avenue	X
17	King's Daughters Apartments, 567 Cambridge Street South		X
18	Ellwood House, 2270 Braeside Avenue	X
19	Sarsfield Colonial Home, 2861 Colonial Road	X
19	Champagne Residence, 5779 Rockdale Road		X
19	Residence Ste Marie, 5855 Buckland Road	X
19	Pine Rest Residential Home, 5876 Buckland Road		X
20	Dr. Robert A. Dowd Place, 3200 Vance Road	X
20	Stanley Apartments, 2761 8th Line Road		X

ANNEX ‘B’

LOCATIONS FOR REDUCED OPENING HOURS ON VOTING DAY

*WARD*	*VOTING PLACE LOCATION*	*Hours of Voting*
*WARD*	*VOTING PLACE LOCATION*	10 a.m. to 2 p.m.	4 p.m. to 8 p.m.
1	St. Louis Residence, 879 Hiawatha Park Road	X
1	Orleans Villa Inc, 6419 Lumberman Way		X
1	Queenswood Villa, 370 Kennedy Lane East		X
2	Amica Bearbrook Court Retirement Res, 2645 Innes Road	X
2	St. Joseph Manor, 1510 St. Joseph Boulevard	X
2	Madonna Nursing Home, 1533 St. Joseph Boulevard		X
2	Blackburn Lodge Senior Residence, 2412 Cleroux Road	X
2	Belcourt Manor, 1344 Belcourt Boulevard		X
3	Longfields Manor, 330 Beatrice Avenue	X
3	Barrhaven Manor Retirement Living, 110 Berrigan Drive		X
4	Chartwell Kanata Retirement Res., 20 Shirley's Brook Drive	X
4	Walden Village Retirement Home, 27 Weaver Crescent		X
4	Forest Hill Retirement Residence, 6501 Campeau Drive	X
6	Stittsville Villa Manor, 1354 Stittsville Main Street	X
6	Granite Ridge Nursing Home, 5501 Abbott Street East		X
7	Carlingview Manor, 2330 Carling Avenue		X
7	Riverpark Place, 1 Corkstown Road	X
7	Sterling Place, 2716 Richmond Road		X
7	Central Park Lodge 1 & 2, 2370 Carling Avenue	X
7	New Orchard Lodge, 99 New Orchard Avenue		X
8	West End Villa, 2179 Elmira Drive	X
8	Medex Nursing Home, 1865 Baseline Road		X
8	Crystal View Lodge, 6 Meridian Place	X
8	Peter D. Clark Facility, 9 Meridian Place		X
8	Lynwood Park Lodge, 1 Eaton Street	X
8	Thorncliffe Place, 1 Thorncliff Place		X
8	Starwood Nursing Home, 114 Starwood Road	X
8	Robertson House, 1 Mill Hill Road		X
9	Villa Marconi, 1026 Baseline Road.		X
10	Hunt Club Manor, 1351 Hunt Club Road	X
10	Bridlewood Retirement Home, 3998 Bridle Path Drive		X
11	Extendicare Laurier Manor, 1715 Montreal Road	X
11	Rothwell Heights Lodge, 1735 Montreal Road		X
11	Ogilvie Villa, 1345 Ogilvie Road	X
11	Camilla Gardens Retirement Home, 1119 Bathgate Drive		X
11	Elmsmere Residence, 889 Elmsmere Road		X
12	Gary J. Armstrong Home, 200 Island Lodge Road	X
12	Rideau Place on the River, 550 Wilbrod Street	X
12	Champlain Long Term Care Centre, 275 Perrier Avenue	X
12	Sandy Hill Retirement Home, 353 Friel Street	X
12	Edgewood Care Centre, 9 Stevens Avenue		X
12	Manoir Galleon, 162 Murray Street	X
12	Rideau Gardens, 240 Friel Street		X
13	The Edinburgh, 10 Vaughan Street		X
13	Marochel Manor, 949 Montreal Road	X
13	Montfort Long Term Care, 705 Montreal Road	X
13	Maison d'Acceuil-Sagesse, 424 Montreal Road		X
13	New Edinburgh Square, 420 MacKay Street	X
13	Governor's Walk, 150 Stanley Avenue		X
13	Presland Residences, 198 Presland Road		X
14	McLeod Retirement Home, 330 McLeod Street		X
15	Salvation Army Ottawa Grace Manor, 1156 Wellington Street	X
15	Rosemount Centre for Seniors, 25 Rosemount Avenue		X
15	Hillel Lodge, 10 Noldomy Sacks Private	X
16	St. Patrick's Home, 2865 Riverside Drive	X
16	Park Place Retirement Residence, 110 Central Park Drive		X
16	Landmark Court, 140 Darlington Private	X
16	Parklane Residence, 1095 Merivale Road		X
17	Billings Lodge, 1180 Belanger Street	X
17	Billingswood Manor, 1370 Bank Street		X
17	The Palisades Retirement Centre, 480 Metcalfe Street	X
17	Colonel By Retirement Centre, 43 Aylmer Street		X
17	Glebe Centre, 950 Bank Street	X
19	Cumberland Lodge, 2564 Market Street		X
20	Osgoode Township Care Centre, 7650 Snake Island Road	X
20	Orchard View Living Centre, 1491 Manotick Station Road		X
22	Carleton Lodge, 55 Lodge Road	X
22	The Court at Barrhaven, 1111 Longfields Drive		X
23	Stonehaven Manor Retirement Residence, 70 Stonehaven Drive	X
23	The Empress Kanata, 170 McGibbon Drive		X
23	Garden Terrace, 100 Aird Place	X
23	Kanata Retirement Residence, 145 Castlefrank Road		X