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1. PUBLIC DELEGATIONS – OFFICE OF THE
AUDITOR GENERAL – 2009 ANNUAL REPORT AND 2009 DETAILED AUDIT REPORTS DÉLÉGATIONS PUBLIQUES – BUREAU DU VÉRIFICATEUR GÉNÉRAL – RAPPORT ANNUEL DE 2009 ET
RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2009 |
Committee Recommendation
That Council receive this report for information.
Recommandation DU Comité
Que le Conseil prenne connaissance de ce rapport.
Documentation
1. Transportation Committee report dated
28 June 2010 (ACS2010-CCS-TRC-0022).
Report to / Rapport
au :
Transportation Committee
Comité des transports
28 June 2010 / le 28 juin 2010
Submitted by / Soumis par : City Council / Conseil
municipal
Contact / Personne-ressource : Rosemary Nelson, Committee
Coordinator /
Coordonnatrice
du comité,
City Clerk’s Branch/Direction du greffe
580-2424, Ext.
/ poste : 21624, Rosemary.Nelson@ottawa.ca
|
City Wide / À l'échelle de la Ville |
Ref N°: ACS2010-CCS-TRC-0022 |
SUBJECT: Public Delegations - OFFICE OF THE AUDITOR GENERAL - 2009 Annual Report and 2009 Detailed Audit Reports
OBJET : DÉLÉGATIONS PUBLIQUES – BUREAU DU VÉRIFICATEUR
GÉNÉRAL – RAPPORT ANNUEL DE
2009 ET RAPPORTS DE VÉRIFICATION DÉTAILLÉS DE 2009
REPORT
RECOMMENDATIONS
That Transportation Committee receive public comments
with respect to the following Auditor General’s reports (2009 Audit
Reports), as referred by Council at its meeting of 23 June 2010, for subsequent
consideration and approval of the audit recommendations by Council on 25 August
2010:
1. Audit
of Bridge Maintenance Process for a Specific Bridge.
2. Audit
of Bridge Maintenance Process.
RECOMMANDATIONS DU RAPPORT
Que le Comité des transports reçoive les
commentaires publics en ce qui concerne les rapports suivants du vérificateur
général (Rapports de vérification de 2009, tels que référés par le Conseil à sa
réunion du 23 juin 2010, et pour considération ultérieure et approbation des
recommandations de ces vérifications par le Conseil, à sa réunion du 25 août
2010 :
1. Rapport de vérification du processus
d’entretien d’un pont particulier.
2. Rapport de vérification du processus
d’entretien des ponts.
BACKGROUND
At the 23 June 2010 meeting of Ottawa City Council,
the Auditor General tabled his 2009 Audit Reports, Volume 1 and 2. In tabling this report, Council approved the
following referral motion:
That the Audit of
Bridge Maintenance Process for a Specific Bridge and the Audit of the Bridge
Maintenance Process, be referred to the Transportation Committee for the
purpose of hearing public delegations.
In accordance with the reporting protocol approved by
Council for the Office of the Auditor General, the authority to “discuss and
approve” the Auditor General’s reports rests with City Council. Therefore,
the sole purpose of the referral to the Standing Committees is to provide an
opportunity for public delegations to comment on the reports.
CONSULTATION
This item will be advertised in the local dailies as
part of the Public Meeting Advertisement on Saturday preceding the
Transportation Committee Meeting.
FINANCIAL IMPLICATIONS
There are no financial
implications since this is to receive public comments.
SUPPORTING DOCUMENTATION
Document 1 - Office of the Auditor
General (ACS2010-OAG-BVG-0002) - 2009 Audit Reports, Vol. 1 and 2 (Tabled at the 23 June 2010 meeting of Ottawa City Council
and held on file with the City Clerk.)
Document 2 - Audit of the Bridge Maintenance Process (Tabled at the 23 June 2010 meeting of Ottawa City Council
and held on file with the City Clerk.)
Document 3 - Audit
of Bridge Maintenance Process for a Specific Bridge (Tabled at the 23 June 2010 meeting of Ottawa City Council
and held on file with the City Clerk.)
DISPOSITION
Staff to take
appropriate action as directed by the Committee.
Document 1
Report to/Rapport au :
Conseil
23
June 2010 / le 23 juin 2010
Submitted
by/Soumis par : Alain
Lalonde, Auditor General/Vérificateur général
Contact Person/Personne ressource : Alain Lalonde,
Auditor General/Vérificateur général
(613)
580-2424 x14226, oag@ottawa.ca
REPORT RECOMMENDATIONS
1. That Council receive the 2009 Annual
Report and 2009 Detailed Audit Reports from the OAG at its meeting on June 23,
2010, for referral to the appropriate Standing Committee to hear public
delegations, and for subsequent consideration and approval of the audit
recommendations by Council at its meeting on August 25, 2010.
2. That Council, after consideration and approval, refer all
audit recommendations where management is in disagreement to the Audit, Budget
and Finance (ABF) Committee, including
those recommendations where management has indicated agreement, and
where the OAG considers that discussion is still required at ABF Committee.
RECOMMANDATIONS DU RAPPORT
1. Que le Conseil reçoit le
Rapport annuel 2009 et les Rapports de vérification détaillés 2009 du BVG à sa
réunion du 23 juin 2010 et réfère au Comité permanent approprié pour entendre
les délégations du public et pour considération ultérieure et approbation des
recommandations de ces vérifications par le Conseil, à sa réunion du 25 août
2010.
2. Que le Conseil, après examen et approbation, renvoie toutes
les recommandations des vérifications où la direction est en désaccord au
Comité de vérification, du budget et des finances (VBF) pour résolution, y
compris des recommandations dont la direction a indiqué son accord, et où le
BVG estime que le débat est encore nécessaire au niveau du Comité VBF.
BACKGROUND
The OAG's 2009 audit work plan was included in the
2008 Annual Report tabled with Council on November 25, 2009. The 2009 audit work plan focussed on
follow-ups to audits completed since 2005.
With the exception of some audits, the 2009 Annual Report contains all
the results of work identified in the 2009 work plan, plus a number of
additional projects that were successfully completed.
2009 AUDIT REPORTS:
1. Audit
of Payroll (Annual Work Plan)
2. Audit
of Eight Specific Building Code Services Files (Fraud and Waste Hotline)
3. Audit
of A Specific House - Drawings (Fraud and Waste Hotline)
4. Audit
of Five Specific Staffing Processes (Fraud and Waste Hotline)
5. Audit of Specific
Contracts at the Nepean National Equestrian Park (Fraud and Waste Hotline)
6. Audit
of the Bridge Maintenance Process (Annual Work Plan)
7. Audit of the Bridge
Maintenance Process for a Specific Bridge (Fraud and Waste Hotline)
FOLLOW-UP AUDITS:
1. By-law
Enforcement and Inspections
2. Emergency
Management Program
3. Real
Estate Management
4. Building
Services Branch
5. Employment
and Financial Assistance Branch
6. Ottawa
Fire Services Branch
7. P3
Processes
8. Property
Management
9. 3-1-1
Contact Centre
10. Corporate
Pesticide Use Policy
11. Costs
Related to the Proposed Contracting Out of Lube, Oil, and Filter Work
12. Council
Request Tracking Processes
13. Disposal
of Pavement Line Marker Equipment
14. Environmental
Commitments in the Ottawa 20/20 Growth Management Strategy
15. Ministry
of Labour Charges Regarding Contractor Equipment in Surface Operations
16. Population
Growth Projections
17. Munster
Hamlet Sewer Rehabilitation Project
18. Management
Control Framework
19. Overtime
20. Procurement
Process
21. Fleet
Services
22. Financial
Control Environment
23. Village
Walk Wastewater Treatment Facility
24. Bus
Refurbishing and Warranty Programs
25. Inventory
and Asset Management Processes
26. Labour
Relations
27. Misuse
and Abuse, Vehicles and Equipment
28. Procurement
of Fax Machines
29. Protocol
Division
30. Staffing
31. Development
Review Process
32. OC Transpo and Para-Transpo
Cash, Ticket / Pass Revenue Processes (originally in camera)
33. Personal
Use of Corporate Resources (originally
in camera)
34. Report
of an Inappropriate Email Being Circulated by City Staff (originally in camera)
35. Staffing
Process for an Officer Position (originally in camera)
Three 2009 audits have already been presented to Council and are included
in this annual report: the 2009 Interim Follow-up to the 2008 Audit of the
Parking Function; the Audit of the Incremental Costs of the Transit Strike
2008-2009; and, the 2009 Audit of the Lansdowne Park Proposal Process.
DISCUSSION
In accordance with the reporting protocol approved by
Council for the Office of the Auditor General on November 28, 2007, the reports
are being tabled today for transmittal to the appropriate Standing Committee to
hear public delegations.
The fifth Annual Report of the OAG of the City of Ottawa summarizes the
activities of the OAG during 2009.
Included is a summary of the results of all audits completed during 2009
along with the management responses to all recommendations. Also included is the fifth Annual Report on
the Fraud and Waste Hotline.
The second document, in 2 volumes, contains the full detailed reports for
all audits completed in 2009. The
complete follow-up audit reports (some 1,100 pages) are not being provided in
hard copy, but are available on the OAG Website at www.ottawa.ca, or on CD by
request.
CONSULTATION
Consultation
with management occurred throughout all audits.
FINANCIAL
IMPLICATIONS
Any financial implications of the OAG’s
recommendations are outlined in the detailed reports. Management have also identified financial
implications in their responses to specific recommendations.
SUPPORTING
DOCUMENTATION
The following reports are issued separately to Members
of Council and are on file with the City Clerk:
- Office of the Auditor General 2009
Annual Report
- Rapport annuel 2009 du Bureau du
vérificateur général
- 2009 Detailed Audit Reports of the
Office of the Auditor General, Volumes I and II
DISPOSITION
The reports will be referred to the appropriate
Standing Committee to hear public delegations, and for subsequent consideration
and approval of the audit recommendations by Council at a future meeting.