Information for Candidates - 2020 Cumberland By-election
Certified Candidates - 2020 Cumberland By-Election
List of Certified Candidates - 2020 Cumberland By-election
PLEASE NOTE: All candidates may provide optional contact information (a telephone number, email address, and/or a link to their website or social media platform of choice) to the City of Ottawa Elections Office when filing their nomination papers. Candidate links are intended to help you access campaign information but do not constitute an endorsement of the website or content. By clicking a candidate link below, you will leave the City of Ottawa Elections website.
The City of Ottawa Elections Office does not operate, review, endorse or approve any external site nor are we responsible for the views, content, accuracy or display language of information presented by any external website. The City of Ottawa is not responsible or liable for any damages arising from linking to or using those sites.
Last updated: September 1, 2020
|Candidate's Name||Date Nomination Filed||Registered for the Contribution Rebate Program||Telephone||Website or Social Media Account|
|A. Bruce Faulkner||2020/08/18||Noemail@example.com|
Candidate and Third Party Information Sessions
On Wednesday, September 2, 2020, and Thursday, September 3, 2020, the City of Ottawa’s Elections Office held information sessions for candidates and third party advertisers via Zoom.
The information session covered election information for candidates and third party advertisers, including:
- What to expect on voting days;
- COVID-19 safety measures;
- Voting by special mail-in ballot;
- Voting by proxy;
- Accessibility features;
- Election signs;
- Campaign finances;
- The Voters’ List;
- Rules for scrutineers and more.
The PowerPoint presentation from the September 2 and September 3 session is available to the public.
Candidates cannot raise or spend any money on their campaign until they have filed their nomination papers and opened a bank account exclusively for the purposes of the election campaign.
Candidates are responsible for keeping records of the financial activities related to their campaign and are required to keep these records until November 15, 2022, when the next council or school board takes office.
A candidate’s campaign period begins once their nomination papers are filed and ends no later than November 19, 2020. On this date, the candidate's campaign is automatically closed. Candidates cannot accept any contributions or incur any expenses after the end of the campaign period.
If at the end of the campaign period a candidate’s campaign expenses are greater than their campaign income, their campaign will be in deficit. A candidate may take action to extend their campaign in order to do some additional fundraising.
If a candidate’s campaign has a surplus, the candidate must pay the surplus to the Clerk when filing their financial statement.
Extending a campaign
If a candidate has a deficit at the end of the campaign period, they can extend their campaign for an additional six months to attempt to erase the deficit.
To extend a campaign, a candidate must:
- file a Notice of Extension of Campaign Period (Form 6) on or before November 19, 2020
- submit the form in person to the Elections Office during regular office hours
A campaign period will continue until the earliest of the following:
- the deficit is erased;
- the candidate runs for another office in a subsequent election or by-election;
- the candidate notifies the Clerk in writing they are no longer accepting any contributions; or
- six months from the 45th day after voting day (May 19, 2021).
Candidates that extend their campaign must submit two financial statements by the statutory deadline dates:
- Filing of Financial Statements – December 21, 2020, at 2 pm
- Supplementary Financial Filing – June 18, 2021, at 2 pm
Candidates are responsible for filing a complete and accurate financial statement by December 21, 2020, at 2 pm. The statement covers the period from the day the candidate filed their nomination papers until November 19, 2020.
Any candidate that filed a nomination form must file a financial statement. This includes candidates who withdrew their nomination, candidates who were not certified and did not appear on the ballot, and candidates who were acclaimed.
All financial statements must be filed by the candidate or by an agent acting on the candidate’s behalf, in person at the Elections Office, during regular office hours. Financial statements may not be faxed, mailed or emailed, as an original signature is required. If an agent of the candidate is filing the financial statement, the forms must be fully completed by the candidate prior to filing.
The candidate or the agent filing the financial statement will be required to present proof of identity.
A candidate must notify the Clerk, in writing, of any Court extension by 2 pm on December 21, 2020. Penalties will commence at 2:01 pm on December 21, 2020.
Note: Candidates will not receive a refund of their nomination fee unless they file their financial statement by the deadline.
Supplementary financial statements
The final date for nominated candidates, who extended their campaign, to file their supplementary financial statement is June 18, 2021, at 2 pm. The statement covers the period from the day the candidate filed their nomination papers until May 19, 2021.
A candidate must notify the Clerk, in writing, of any Court extension by 2 pm on June 18, 2021. Penalties will commence at 2:01 pm on June 18, 2021.
Campaign contributions are any money, goods or services that are given to a candidate for use in their campaign, including money and goods that a candidate contributes to themselves. Candidates must issue a receipt for every contribution they receive. The receipt should show who made the contribution, the date, and the value of the contribution.
Any person who is a resident of Ontario may contribute to a candidate’s campaign.
The following persons and entities shall not make a contribution:
- A federal political party registered under the Canada Elections Act (Canada) or any federal constituency association or registered candidate at a federal election endorsed by that party.
- A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act.
- A corporation that carries on business in Ontario.
- A trade union that holds bargaining rights for employees in Ontario.
- The Crown in right of Canada or Ontario, a municipality or a local board.
Individuals may contribute a maximum of $1,200 to a single candidate. This includes the value of any goods or services donated to the campaign. Individuals may not contribute more than $5,000 in total to candidates running for offices on the same council or school board.
Contributions greater than $25 may not be made in cash. All contributions above $25 must be made by cheque, money order, or by a method that clearly shows where the funds came from.
Under the MEA, candidates are required to inform each of their contributors of these contribution limits.
There is a limit on how much a candidate running for municipal council and their spouse can contribute to their own campaign.
The contribution limit is calculated based on the number of electors who are eligible to vote for each office. The following formula is used to calculate the limit that a candidate running for municipal council, and their spouse, can contribute to their own campaign:
- Candidates running for city councillor: $5,000 plus 20 cents per elector, to a maximum of $25,000.
Candidates are provided with an estimate of their contribution limit when they file their nomination papers. This estimate is based on the number of electors in the previous regular election.
Contribution Rebate Program
Section 88.11 of the Municipal Elections Act, 1996 (the “MEA”), provides that a municipality may pass a by-law to allow for the payment of rebates to individuals who contribute to candidates for office of mayor or councillor, and may establish conditions under which such a rebate is paid.
Contribution Rebate Program
For the purposes of the contribution rebate program:
- “Individual” means an individual residing in the Province of Ontario; and
- “Participating candidate” means a candidate for an office on the municipal council who has submitted a completed application form to the Clerk for the purpose of participating in the contribution rebate program and who meets the requirements of By-law No. 2018-33.
By-law No. 2018-33 authorizes the establishment of the City of Ottawa’s Contribution Rebate Program. It allows for the payment of rebates to individuals who contribute to participating candidates running for municipal council.
Registered third parties and school board trustees are not eligible to participate in the contribution rebate program.
Campaign contributions to candidates for municipal office
Campaign contributions to candidates for municipal office are any money, goods or services given to the candidate for use in their campaign, including money and goods they contribute to their own campaign.
The total value of contributions from an individual cannot exceed $1,200. An individual may not contribute more than a total of $5,000 to two or more candidates for offices on the same municipal council.
Note: Municipal campaign contributions are not eligible for federal income tax purposes.
Candidates for municipal office can accept contributions from:
- Individuals who are normally residents of Ontario; and
- The candidate and their spouse.
Note: If a candidate’s spouse is not usually a resident of Ontario, they can still contribute to their spouse’s campaign.
Candidates for municipal office cannot accept contributions from:
- Trade unions;
- An individual who is not normally a resident of Ontario;
- A federal political party, constituency association, or a registered candidate in a federal election;
- A provincial political party, constituency association, or a registered candidate or leadership contestant; and
- A federal or provincial government, a municipality or a school board.
Contribution Rebate Program eligibility
Campaign contributions from individuals are only eligible for a rebate if both the contributor and participating candidate meet the requirements of By-law No. 2018-33.
The following are not eligible to receive a contribution rebate:
- A candidate or the candidate’s spouse; or
- The dependent child of a candidate.
Only a contribution of money accepted by the participating candidate during their campaign period will be eligible for the payment of a rebate. A contribution of money includes cash, a cheque or money order.
A minimum contribution of $25.01 is required to be eligible for the payment of a rebate. See the Contribution Rebate Calculations section for more information on the eligible rebate amounts a contributor may receive.
Participating in the Contribution Rebate Program
To participate in the contribution rebate program, candidates must fill out a Contribution Rebate Program Application form, and comply with the provisions of By-law No. 2018-33.
The Contribution Rebate Program Application form is provided to candidates when they file their nomination. Candidates may apply to participate in the program at any time between the time they file their nomination and Nomination Day (August 21, 2020).
Please note, individuals who make contributions to candidates are eligible for a rebate only once the candidate has applied for the contribution rebate program.
The Contribution Rebate Program Application form must be filed in person at the Elections Office, or by registered mail. If candidates submit a completed application via registered mail, they will receive a confirmation of receipt from the Elections Office.
The Contribution Rebate Program Application form must be filed and received no later than August 21, 2020, at 2 pm for a candidate to participate in the program. See the Contact the Elections Office section for information on where to submit the application form.
Complying with the Contribution Rebate Program
Participation in the contribution rebate program requires candidates to meet the requirements of By-law No. 2018-33.
Contributors are only eligible for the payment of a rebate if the participating candidates:
- Submit a completed Contribution Rebate Program Application form within the filing period;
- Issue a receipt, in the form prescribed by the Clerk, for each contribution made under the rebate program;
- File a financial statement and auditor’s report, including copies of receipts for all contributions, by the relevant filing date including any required supplementary audited financial statements;
- Have an auditor confirm the candidate has not exceeded their spending limit;
- Paid any surplus in accordance with section 88.32 of the MEA, within the time period stipulated by that section; and
- Pass the deadline for an application for a compliance audit under section 88.33 of the MEA, with no request for a compliance audit.
The Clerk will review the receipt filed by the contributor and the copy of the receipt filed by the participating candidate to ensure consistency. The Clerk may also request further information from the contributor or participating candidate to determine whether a rebate may be issued in accordance with the by-law.
Consult By-law No. 2018-33 for a comprehensive list of the conditions required for the payment of a rebate.
Contribution rebate receipts
Participating candidates must issue a receipt to a contributor, for every contribution received. The receipt is required to be in the form established by the Clerk, signed by a candidate or their agent, and should include the name of the contributor, the date the contribution is accepted, and its value.
If a candidate receives a cheque from a joint personal account, the receipt must be issued only to the person who signed the cheque. The contribution can only come from one person.
Candidates are required to list the names and addresses of every contributor who gives more than $100 total to their campaign on their financial statement. Candidates should keep a record of the names and addresses of every contributor, regardless of the value of their contribution, because the same contributor may make multiple contributions that end up totalling more than $100.
If an eligible contributor has lost their receipt, candidates are required to complete the following steps to ensure they receive a rebate:
- Photocopy both sides of the pink copy of the contribution rebate receipt;
- Re-sign the new photocopies;
- Indicate “reissued” on the photocopies;
- Have the contributors fill out the new photocopies and submit them to the Elections Office; and
- Provide the Elections Office with a list of which receipts, including the receipt numbers, were reissued.
Contributors applying for a contribution rebate
An individual who has made a campaign contribution and received the prescribed receipt from a participating candidate may apply to the Clerk for a rebate using the Application for the Payment of a Contribution Rebate form printed on the back of the prescribed receipt.
To receive a rebate for contributions made on or before November 19, 2020, the contributor must submit a completed Application for the Payment of a Contribution Rebate form to the Clerk and it must be received no later than 2 pm on February 22, 2021.
If a candidate has extended their campaign, contributions made between November 20, 2020, and May 19, 2021, are eligible for a rebate. Contributors must submit a completed Application for the Payment of a Contribution Rebate form to the Clerk and it must be received no later than 2 pm on August 18, 2021.
Contribution rebates will not be issued until all participating candidates' campaign periods have ended, and the provisions of the By-law have been met. Further, given the City Clerk’s other statutory roles in administering and ensuring the integrity of the election, the requirements for the City Clerk to review and interpret financial statements, as well as report to the Election Compliance Audit Committee on apparent non-compliance by contributors, rebate cheques for the 2020 Cumberland By-election will be issued in October 2021, in accordance with By-law No. 2018-33.
Contribution rebate calculations
The following formula is used to calculate rebates to individuals who have contributed to participating candidates:
- If the contribution by an individual to a candidate is $25 or less, there is no rebate for that contribution;
- If the contribution by an individual to a candidate is equal to or greater than $25.01 and not more than $100, the rebate is 50% of the total contribution;
- If the contribution by an individual to a candidate is greater than $100, the rebate is $50 plus 25% of the amount by which the contribution exceeds $100; and
- The maximum rebate to an individual may not exceed $75.
If an individual makes more than one contribution to a single candidate, the formula noted above also applies. The rebate will be calculated using the sum of the contributions. For example, if an individual contributes $10, five different times to candidate X resulting in a total amount of $50, the individual is eligible for a rebate for their $50 contribution to candidate X.
The same formula applies if an individual makes a contribution to more than one candidate. The rebate will be calculated using the sum of the contributions, provided that no single contribution is less than $25.01. For example, if an individual contributes $20 to candidate X, and $50 to candidate Y, only the $50 contribution to candidate Y is eligible for a rebate.
|$25.00 or less||$0|
|$200.00 - $1,200.00||$75.00|
Election Compliance Audit Committee
The Election Compliance Audit Committee reviews applications for compliance audits of the election campaign finances of candidates and registered third-party advertisers and considers report(s) from the City Clerk on apparent contraventions of contribution limits. This page includes information on the Committee as well as Committee hearings and decisions.
2020 Cumberland By-election Results
- Municipal Elections Act, 1996
- Municipal Act, 2001
- Education Act
- Accessibility for Ontarians with Disabilities Act, 2005
- 2018 Candidates’ guide for Ontario municipal council and school board elections
- 2018 Guide for third party advertisers - Ontario municipal council and school board elections
- 2018 Voters’ guide for Ontario municipal council and school board elections
- Municipal Elections Act Review
- Candidate’s Guide to Accessible Elections
- Ward 19 (Cumberland) By-election: COVID-19 Campaign Guidance for Candidates and Voters
- 2018 Municipal Elections - Accessibility Plan (Abridged)
- 2018 Municipal Elections - Detailed Accessibility Plan
- 2019 Rideau-Rockcliffe By-election - Accessibility Plan (Abridged)
- 2019 Rideau-Rockcliffe By-election - Detailed Accessibility Plan
- 2020 Cumberland By-election - Accessibility Plan (Abridged)
- 2020 Cumberland By-election - Detailed Accessibility Plan
- Nomination Paper (Form 1)
- Endorsement of Nomination (Form 2)
- Appointment of Voting Proxy (Form 3)
- Financial Statement - Auditor's Report - Candidate (Form 4)
- Financial Statement - Subsequent Expenses (Form 5)
- Notice of Extension of Campaign Period (Form 6)
- Notice of Registration - Third Party (Form 7)
- Financial Statement - Auditor's Report - Third Party (Form 8)
- Declaration of Identity (Form 9)
2020 Cumberland By-election Candidate Updates
2020 Cumberland By-election Maps and Voting Places
- 2020 Cumberland By-election Candidate and Third Party Advertiser Information Session - September 2 and September 3, 2020
- Bill 181, the Municipal Elections Modernization Act, 2016 – Changes to the Municipal Elections Act, 1996
- Bill 68, the Modernizing Ontario’s Municipal Legislation Act, 2017 – Changes to the Municipal Act, 2001, the Municipal Conflict of Interest Act, and the Municipal Elections Act, 1996
- 2010 Municipal Elections – Report on Identification, Removal and Prevention of Barriers that Affect Electors and Candidates with Disabilities
- 2014 Municipal Elections – Accessibility Report
- 2018 Municipal Elections – Accessibility Report
- 2018 Municipal Elections – Candidate Compliance with Filing Requirements
- 2018 Municipal Elections – Registered Third Parties Compliance with Filing Requirements
- 2019 Rideau-Rockcliffe By-election – Accessibility Report
- 2019 Rideau-Rockcliffe By-election - Candidate Compliance with Filing Requirements
- Ward 19 (Cumberland) – Vacancy Options (April 22)
- Ward 19 (Cumberland) – Vacancy Options (July 15)
Key Dates - 2020 Cumberland By-election
July 15, 2020 - Nomination and Registration Period Begins
- First day for candidates to file a nomination paper for the Office of Ward 19 Councillor. A candidate’s campaign period begins once their nomination paper has been filed, meaning they may begin accepting contributions and spending money on their campaign.
- First day for an individual, corporation, or trade union to file a notice of registration as a third party advertiser. The campaign period for a registered third party begins once their registration paper has been filed, meaning they may begin accepting contributions and spending money on their campaign.
August 6, 2020
- First day an election sign can be placed on private property.
August 21, 2020 - Nomination Day
- Candidates have until 2 pm to file their nomination paper.
- A candidate who wishes to withdraw their nomination has until 2 pm to notify the Clerk by filing a written withdrawal.
- Nominations or withdrawals cannot be accepted after 2 pm.
September 5, 2020
- First day an election sign can be placed on public property.
- Am I on the Voters’ List? search tool available, allowing electors to check if they are registered to vote and see how their information is currently presented on the voters’ list. Electors may use this tool from September 5 to September 13 at 5 pm to submit an application requesting that their information be updated or that their name be added to the voters’ list.
- Electors may also submit a paper application requesting that their information be updated or that their name be added or removed from the voters’ list.
- Electors may also submit an application requesting to vote by special mail-in ballot.
- The Revision Period and Application Period for Special Mail-in Ballot will close on September 13, 2020, at 5 p.m.
- Electors may still submit applications to update or add their name to the voters’ list at their voting place.
September 8, 2020
- Copies of the voters’ list available to certified candidates upon written request.
September 13, 2020
- The online Revision Period ends at 5 pm.
- The Application Period to receive a special mail-in ballot ends at 5 pm.
September 14, 2020
- Interim list of changes to the voters’ list to be provided to each certified candidate by this date.
- Final expense limits certificate to be provided to candidates and third parties by this date.
- The Elections Office will begin mailing Special Mail-in Ballot Voter Kits to the electors who have registered to receive a special mail-in ballot. Electors will have until 4:30 p.m. on October 5, 2020, to mail or deliver their completed special mail-in ballots to the Elections Office.
September 28 and September 29, 2020 - Advance Vote Day
- Electors can cast their ballot between 10 am and 8 pm.
October 2, 2020
- Last day for an individual, corporation, or trade union to file a notice of registration as a third party advertiser.
- Individuals, corporations, and trade unions have until 4:30 pm to file their notice of registration.
October 5, 2020 - Voting Day
- With the exception of institutions and retirement homes that may have reduced opening hours, voting places will open at 10 am and close at 8 pm.
- Completed special mail-in ballots must be received at the Elections Office or the Orleans Client Service Centre by 4:30 p.m. on October 5.
October 7, 2020 – Declaration of Results and Declaration of Office
- The Clerk is expected to declare the results of the by-election official.
- The new Councillor-elect is expected to take the declaration of office, which is required to take the seat, under section 232 of the Municipal Act, 2001.
November 19, 2020 - Campaign Period Ends
- Campaign period ends for candidates and registered third parties, meaning they cannot accept any contributions or incur any expenses.
- Candidates or registered third parties that wish to extend their campaign, due to a deficit, must file a Notice of Extension of Campaign Period, Form 6 by this date.
November 20, 2020
- Last day for the Clerk to provide candidates and registered third parties with notice of the financial filing requirements and penalties.
December 18, 2020
- Last day for a candidate or registered third party to apply to the Superior Court of Justice to extend the time to file the financial statement.
December 21, 2020 - Deadline for Filing Financial Statements
By 2 pm:
- Last day for all candidates and registered third parties to file a financial statement and auditors' report for the reporting period ending on November 19, 2020.
- Last day for a candidate or registered third party to notify the Clerk in writing of a filing extension received from the Superior Court of Justice.
January 21, 2021
By 2 pm:
- Last day for a candidate or registered third party to file a primary financial statement and pay a $500 late filing fee.
- Penalties take effect at 2:01 p.m.
March 22, 2021
- Last day for an elector to apply for a compliance audit of a candidate or registered third party’s campaign finances.
May 19, 2021 - End of the Supplementary Campaign Period
- Campaign period ends for candidates and registered third parties that extended their campaign, meaning they cannot accept any contributions or incur any expenses.
- Last day for the Clerk to provide candidates and registered third parties with notice of the filing requirements and penalties for supplementary financial statements and auditor’s reports.
June 17, 2021
- Last day for a candidate or a registered third party to apply to the Superior Court of Justice to extend the time to file the financial statement.
June 18, 2021 - Deadline for Filing Supplementary Financial Statements
By 2 pm:
- Last day for those who filed a a Notice of Extension of Campaign Period, Form 6 to extend the campaign period to file a financial statement and auditors’ report for the reporting period ending May 19, 2021.
- Last day for a candidate or registered third party to notify the Clerk of a filing extension received from the Superior Court of Justice.
July 19, 2021
By 2 pm:
- Last day for a candidate or registered third party to file a supplementary financial statement and pay $500 late filing fee.
- Penalties take effect at 2:01 pm.
September 17, 2021
- Last day for an elector to apply for a compliance audit on a candidate or registered third party’s supplementary financial statement.