Disclosure of executed contracts and reports

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Contracts of significant public interest

As part of its commitment to accountability and transparency, on February 13, 2013, City Council adopted a policy to proactively disclose contract awards that have a value of $100,000 or more and are of significant public interest. 

If you are seeking information on any other contracts that would meet the description above, please contact the Office of the City Clerk at 613-580-2424 ext. 21215.

Contracts of significant public interest

Vendor Date of Award Value
Ottawa Sports and Entertainment Group - Lansdowne Partnership Plan October 10, 2012 $141,948,664.09 plus HST and a project management fee equal to 3% of the soft and hard costs of City’s portion of the Parking Structure.
Rideau Transit Group General Partnership December 19, 2012 (Council Approval) February 12, 2013 (Commercial and Financial Close)  Total investment during construction (including Highway 417 widening: $2.0 billion) Total 35-year investment, including the maintenance term: $4.4 billion 

Zero-Emission Bus (ZEB) Program at St-Laurent Complex – Contract award (dated June 14, 2023)

On June 14, City Council directed the General Manager, Transit Services, to finalize negotiations and execute an agreement with Envari Energy Solutions for the design, procurement and installation of the Charging and Electrical Infrastructure, the provision of backup power and an energy management system to support OC Transpo’s conversion to battery-electric buses, as part of the Zero Emission Bus (ZEB) Envari Contract Report.

The budget authority for the charging infrastructure was included in the Financial Update for Zero-Emission Bus Program Funding (ACS2023-FSD-FIN-0001) report to Council, as follows:

  • Additional budget authority for the Zero-Emission Bus (ZEB) Program in the amount of $425 million; $350 million from the Infrastructure Canada (INFC) grant and $75 million drawdown on the Canada Infrastructure Bank (CIB) credit facility.

At the same June 14, 2023 meeting, City Council also considered and approved the recommendations set out in the Office of the Auditor General (OAG) – Zero Emission Buses Project – Sprint 4 Audit Report, including that the Zero Emission Bus (ZEB) Sprint 4 Audit Report be reported out upon execution of the contract.

Further to these approvals, the documents are reported out, subject to redactions, in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

The following information is released:

Please note the contract award is posted in its original language due to the technical nature of the document. It can be translated in part or in full by contacting occdigitalservices@ottawa.ca.

If you require the documents in an accessible format, you can make a request:

Update on the Public Order Emergency Commission regarding the Freedom Convoy protests

City of Ottawa's Response to the Public Order Emergency Commission

The Update on the Public Order Emergency Commission report provides an update regarding the City of Ottawa’s response to the Public Order Emergency Commission, which is the mandatory public inquiry called after the federal government invoked the Emergencies Act in response to the number of Freedom Convoy protests of early 2022.

Please note that Documents 1 to 3 are posted in their original language due to the technical nature of the documents. They can be translated in part or in full by contacting occdigitalservices@ottawa.ca.

If you require the documents in an accessible format, you can make a request:

Ottawa People's Commission's Report

Lansdowne Partnership Plan (“LPP”)

On October 10, 2012, City Council approved the legal close of the Lansdowne Partnership Plan (“LPP”) in order to move to the construction stage of the redevelopment of Lansdowne Park.  Council also approved at the same time several amendments to the LPP Project Agreement and the updated LPP Project Agreement Framework for the project.  The signing of the legal Agreements and legal close of the LPP occurred on October 12, 2012 and construction on the project commenced.  The construction phase of the LPP project will see the stadium completed in the summer of 2014 and the remainder of the redevelopment fully complete by the summer of 2015. 

Should you wish more information on the project you may access the final two Council reports through the following links: 

Lease Summary Ottawa Baseball Stadium, 300 Coventry Road, Ottawa

Tenant: Inside the Park, LLC; owner of the independent Canadian American Association of Professional Baseball (Can-Am League).

Term: 10 years commencing February 1, 2015; expiring December 31, 2024.

Renewal: Two renewal periods of 5 years each, subject to City Council approval.

Fit-Up Period: The League will have access to the Stadium in 2014 to plan and prepare for the 2015 baseball season.

Base Rent: $108,000 annually for the Term.

Additional Rent: $250,000 representing operating cost recovery on an annual basis.

Life Cycle payment: League to pay $50,000 each year for the first three years followed by $100,000 each year for the remaining years of the Term.

Security: Letter of Credit in the amount of $108,000 for security of all amounts owing to the City.

Use: To host professional league baseball games as part of the Can-Am League.

Lease Structure:

The League is allotted 70 baseball games a year (Event Days) with season commencing in May and ending in September of each year (commencing 2015).  Stadium seating area, field, concourse areas are leased on a non-exclusive basis. The City retains the ability to lease or program the stadium on all non-Event Days.  The Can-Am League has exclusive use of the office area, certain concession and food prep areas, home and visiting team dressing rooms, retail space, upper level restaurant and suites.   

Parking: The League will control all parking stalls at the Stadium on Event Days. The City will be paid $1.00 for each paid parking attendee.

Food and Beverage Concessions: Can-Am League to pay the City 10% of gross sales above $1.2 million.

Maintenance: In return for the $250,000 additional rent payment, the City will conduct all maintenance of the non-exclusive portions of the Stadium. Maintenance of exclusive areas remains the responsibility of the League.

Advertising: The League has limited exclusivity of commercial advertising sales throughout the Stadium.

Naming Rights: The League is permitted to negotiate the sale of a naming rights package for the Stadium subject to City approval of the location and terms of the agreement.  The City will be paid 50% of the naming rights amount paid in excess of $200,000 per year.

Score Board: The League will replace the existing score board at its expense with a more modern video display.

Membership Sale:  The League will have the ability to assign or transfer this lease to a suitable owner subject to approval of the City and the City will ensure that in its reasonable opinion that this new owner has a satisfactory financial background and business history.

**Should you wish more information on the Ottawa Stadium Lease you may access the Council Report through Ottawa.ca.

To request a copy of any of the legal Agreements please contact Peter Radke, Manager of Realty Initiatives and Development, at Peter.Radke@ottawa.ca or by telephone at 613-580-2424, extension 21551.

The Confederation Line – Ottawa’s Light Rail Transit (OLRT) Project

On December 19, 2012, City Council approved the final report for Ottawa’s Light Rail Transit Project. The commercial and financial close on the Confederation Line project occurred on February 12, 2013.  The OLRT project will enter into the construction phase in the spring of 2013 with work commencing on the Highway 417 widening and the Maintenance and Storage Facility.  The Confederation Line will enter into full revenue service in the spring of 2018.

To obtain additional information on the project you may access the final Council report through the following link: 

A summary of the agreements related to the project can be found through the following links:

To request a copy of any of the legal agreements please contact Claudio Colaiacovo, Manager, Light Rail Program Management Branch, by email at Claudio.Colaiacovo@ottawa.ca or by telephone at 613-580-2424, extension 22331.

Rideau Sinkhole Root Cause Analysis Report

Rideau Sinkhole Root Cause Analysis Report

In the event of any inconsistency or conflict between the English version and the French version of the Agreement, the English version shall prevail.

Orgaworld - Source Separated Organics Services Agreement

Source Separated Organics Services Agreement

This document is currently available in English only. The French version of this document will be available shortly.

Procurement and awarded contracts

The City's Supply Services administers purchasing activities averaging more than $1 billion annually, in accordance with the City of Ottawa Purchasing By-law and established policies and procedures.

The Delegation of Authority reports provide information on procurement awards made by the City greater than $25,000 for the respective period. The reports are organized by Department and then further separated by Service Area.

Warranty recovery modernization business process review

Abstract

This report contains suggested recommendations, along with a tentative process improvement plan, to improve the value of warranty recoveries by the Fleet Services Branch of the City of Ottawa.  The report is based on supporting analysis conducted from May-Sept 2022 in response to the findings of the City Auditor.  The suggested improvement plan describes the possible timeline and actions to address the three primary recommendations of the report, which are to:

  1. Determine a sustainable approach to staffing and knowledge transfer for warranty staff,
  2. Improve the use existing technology assets and data, and
  3. Increase the transparency of decisions related to warranty claims and recoveries.

The proposed recommendations are focused on ensuring that the warranty recovery processes generates sustainable value and does not impose unnecessary cost burdens on internal City of Ottawa clients.  This approach focuses on the further integration of existing business processes, tacit decision-making practices, and sound data management practices. 

The data within the AssetWorks (M5) solution is used extensively and is generally well maintained by the Fleet Services Branch.   In combination with the proposed process improvement plan these data assets will enhance Fleet Services’ ability to monitor and oversee warranty recoveries for whole units and parts.

Warranty Recovery Modernization Business Process Review (3 MB)

Appendix C and D (0.5 MB)