Advisory committees

Accessibility Advisory Committee

Members

  • Marc Dorion
  • Victor Emerson
  • Adele Furrie
  • Murray Gallant
  • Peter Morel
  • Hélène Nadeau
  • Don Patterson
  • Phillip Turcotte
  • Brian Wade
  • Guy Desroches 
  • Daniel Boyer 
  • Councillor Liaison: Councillor Shad Qadri

Mandate

The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory Committee as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to Council on programs, policies and services provided to persons with disabilities and seniors.

Responsibilities

The Accessibility Advisory Committee is responsible for fulfilling the duties outlined under the Accessibility for Ontarians with Disabilities Act, 2005:

Duties of committee

(4) The committee shall,

(a) advise the council about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the council may seek its advice under subsection (5);
(b) review in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects; and
(c) perform all other functions that are specified in the regulations. 2005, c. 11, s. 29 (4).

Duty of council

(5) The council shall seek advice from the committee on the accessibility for persons with disabilities to a building, structure or premises, or part of a building, structure or premises,

(a) that the council purchases, constructs or significantly renovates;
(b) for which the council enters into a new lease; or
(c) that a person provides as municipal capital facilities under an agreement entered into with the council in accordance with section 110 of the Municipal Act, 2001 […]


The Accessibility Advisory Committee will be available as a resource to staff, providing input on matters being pursued to achieve Council’s strategic priorities.

The Accessibility Advisory Committee is also responsible for providing advice to Council on programs, policies and services provided to persons with disabilities and seniors. Furthermore, the Accessibility Advisory Committee is responsible for ensuring that its business aligns with, and serves to complement, City Council’s strategic priorities.

Composition

The Accessibility Advisory Committee shall be organized as follows, with a total maximum membership between 9-15:

  • In keeping with the requirements of the Accessibility for Ontarians with Disabilities Act, 2005, a majority the members of the committee shall be residents with disabilities.
  • At least two (2) members would be residents who are 60 years of age or older
  • As much as practicable, the membership should reflect the City’s diverse population.
  • The membership shall also include one (1) Member of Council in a liaison capacity.

Reporting Relationship

The Accessibility Advisory Committee shall report through the Community and Protective Services Committee to City Council; however, it may also report to another Standing Committee where appropriate, depending on the issue.

2018 Meeting Schedule

  • January 16, 2018
  • March 20, 2018
  • June 19, 2018
  • September 18, 2018

This advisory committee meeting schedule is intended for reference purposes only. To view the official meeting schedule, please visit ottawa.ca/agendas.

Contact

Carole Legault, Coordinator
613-580-2424 ext. 28934
CaroleA.Legault@ottawa.ca

Arts, Culture, Heritage and Recreation Advisory Committee

Members

  • John Allan
  • Aaron Bruce
  • Erin Hutchinson
  • Phil Legault
  • Gille Levasseur
  • Mike Ostrom
  • Diane Plouffe Reardon
  • Jim Vo
  • Leona Wong
  • Councillor Liaison: Councillor Mathieu Fleury

Mandate

The mandate of the Arts, Culture, Heritage and Recreation Advisory Committee is to advise Ottawa City Council on policy, programs and service delivery in the area of arts, recreation and culture.

Responsibilities

The Arts, Culture, Heritage and Recreation Advisory Committee is responsible for providing advice to Ottawa City Council on issues pertaining to:

  • Policy, programs and service delivery in the area of arts, recreation and culture.

The Arts, Culture, Heritage and Recreation Advisory Committee will be available as a resource to staff, providing input on matters being pursued to achieve Council’s strategic priorities.

Above all, the Arts, Culture, Heritage and Recreation Advisory Committee is responsible for ensuring that its business aligns with, and serves to complement, City Council’s strategic priorities.

Composition

The Arts, Culture, Heritage and Recreation Advisory Committee’s membership shall include a total maximum membership between 9-11. As much as practicable, the membership should reflect the City’s diverse population.

The membership shall also include one (1) Member of Council in a liaison capacity.

Reporting Relationship

The Arts, Culture, Heritage and Recreation Advisory Committee shall report through the Community and Protective Services Committee to City Council; however, it may also report to another Standing Committee where appropriate, depending on the issue.

2018 Meeting Schedule

  • February 27, 2018
  • May 22, 2018
  • September 25, 2018
  • November 27, 2018

This advisory committee meeting schedule is intended for reference purposes only. To view the official meeting schedule, please visit ottawa.ca/agendas. 

Contact

Kelly Crozier, Coordinator
613-580-2424 ext. 16875
Kelly.Crozier@ottawa.ca

Environmental Stewardship Advisory Committee

Members

  • Bill Eggertson
  • Mercedes Marcano Fernandez
  • Monique Gatner
  • Kerim Kollu
  • Isabelle Leclerc-Morin
  • Kris Nanda
  • Christiane McGovern
  • Paulina Pisarek
  • Councillor Liaison: Councillor Rick Chiarelli

 Mandate

The mandate of the Environmental Advisory Committee is to advise Ottawa City Council on policy, programs and service delivery in the area of environmental stewardship.

Responsibilities

The Environmental Stewardship Advisory Committee is responsible for providing advice to Ottawa City Council on issues pertaining to:

  • Policy, programs and service delivery in the area of environmental services, forests, greenspaces, parks, cycling and pedestrian issues.

The Environmental Stewardship Advisory Committee will be available as a resource to staff, providing input on matters being pursued to achieve Council’s strategic priorities.

Above all, the Environmental Stewardship Advisory Committee is responsible for ensuring that its business aligns with, and serves to complement, City Council’s strategic priorities.

Composition

The Environmental Stewardship Advisory Committee’s membership shall include a total maximum membership between 9-11. As much as practicable, the membership should reflect the City’s diverse population.

The membership shall also include one (1) Member of Council in a liaison capacity.

Reporting Relationship

The Environmental Stewardship Advisory Committee shall report through the Environment Committee to City Council; however, it may also report to another Standing Committee where appropriate, depending on the issue.

2018 Meeting Schedule

  • March 29, 2018
  • May 31, 2018
  • September 27, 2018
  • November 22, 2018

This advisory committee meeting schedule is intended for reference purposes only. To view the official meeting schedule, please visit ottawa.ca/agendas.

Contact

Marc Desjardins, Coordinator
613-580-2424 ext. 28821
Marc.Desjardins@ottawa.ca

French Language Services Advisory Committee

Members

  • Manon Beaulieu
  • Stephanie Drisdelle
  • Raymond Fournier
  • Sonia Gaal
  • Paul Lalonde
  • Johanne Leroux
  • Stephen MacDonald
  • Jean-Louis Schryburt
  • Nathalie Vallieres
  • Patrick Ladouceur (reserve)
  • Councillor Liaison: Councillor Eli El-Chantiry

Mandate

The mandate of the French Language Services Advisory Committee is to advise Ottawa City Council on issues that impact the implementation of the Bilingualism Policy and its application to the City's services, programs, policies and initiatives.

Responsibilities

The French Language Services Advisory Committee is responsible for providing advice to Ottawa City Council on issues pertaining to:

  • Policy, programs and service delivery in the area of official languages.

The French Language Services Advisory Committee will be available as a resource to staff, providing input on matters being pursued to achieve Council’s strategic priorities.

Above all, the French Language Services Advisory Committee is responsible for ensuring that its business aligns with, and serves to complement, City Council’s strategic priorities.

Composition

The French Language Services Advisory Committee’s membership shall include 7-11 citizen members and one (1) Member of Council in a liaison capacity.

Reporting Relationship

The French Language Services Advisory Committee shall report through the Finance and Economic Development Committee to City Council; however, it may also report to another Standing Committee where appropriate, depending on the issue.

2018 Meeting Schedule

  • February 22, 2018
  • May 10, 2018
  • September 13, 2018

This advisory committee meeting schedule is intended for reference purposes only. To view the official meeting schedule, please visit ottawa.ca/agendas.

Contact

Éric Pelot, Coordinator
613-580-2424 ext. 22953
Eric.Pelot@ottawa.ca  

Planning Advisory Committee

Members

Councillors:

  • Jan Harder
  • Tobi Nussbaum
  • Scott Moffatt

Members residing in the Rural Area of Ottawa:

  • Bill Eggertson
  • Cora Lia Taraciuk 

Members residing inside the Greenbelt:

  • Shannon Bassett
  • Aileen Duncan

Members residing within the Urban Area outside of the Greenbelt:

  • Farrah Issa
  • Tom Moss  

Nominees:

  • Carolyn Mackenzie (Federation of Citizens’ Associations of Ottawa)
  • David Renfroe (Greater Ottawa Homebuilders’ Association)
  • Cal Kirkpatrick (BOMA Ottawa)

Architect member:

  • Mohammed al Riffai

Landscape Architect member:

  • Anne-Claude Schellenberg

Professional planner member:

  • Jack Stirling

Mandate

The mandate of the Planning Advisory Committee is to advise Ottawa City Council on planning matters, specifically with respect to the annual work plan of the Planning, Infrastructure and Economic Development department (PIED) and such other matters as Planning Committee, Agriculture and Rural Affairs Committee or Council may specify.

Responsibilities

The Planning Advisory Committee is responsible for providing advice to Ottawa City Council on issues pertaining to:

  • The annual work plan of the Planning, Infrastructure and Economic Development department as it relates to planning matters
  • Such other planning matters as may be referred by the Planning Committee, Agriculture and Rural Affairs Committee or Council to the Planning Advisory Committee

Composition

The Planning Advisory Committee shall be organized as follows:

  • Three Members of Council including
    • Chair of Planning Committee
    • Chair of the Built Heritage Sub-Committee
    • Chair of Agriculture and Rural Affairs Committee
  • Two residents, appointed by Council, residing in the Rural Area of Ottawa
  • Two residents, appointed by Council, residing inside the Greenbelt
  • Two residents, appointed by Council, residing within the Urban Area but outside of the Greenbelt
  • A representative nominated by the Federation of Citizens’ Associations of Ottawa
  • A representative nominated by the Greater Ottawa Homebuilders’ Association
  • A representative nominated by the Building Owners and Managers Association
  • A practicing architect and member of the Ontario Association of Architects
  • A practicing landscape architect and member of the Ontario Association of Landscape Architects
  • A practicing professional planner and member of the Ontario Professional Planners Institute

All members shall be appointed by Council.

Reporting Relationship

The Planning Advisory Committee shall report through the Planning Committee and the Agriculture and Rural Affairs Committee to Council; however, it may also report to another Standing Committee where appropriate, depending on the issue.

Frequency of Meetings

The Planning Advisory Committee shall meet twice per year:

  1. once to present the PIED annual work plan for comment, and any other business arising
  2. once to review the progress against the annual work plan, and any other business arising

Other

The meetings of the Planning Advisory Committee shall be open to the public.

Contact

Éric Pelot, Coordinator
613-580-2424 ext. 22953
Eric.Pelot@ottawa.ca

Advisory Committee Members' Code of Conduct

Advisory Committee Members’ Code of Conduct

This Code of Conduct is subject to review and amendment at the next Term of Council (2018-2022).

The purpose of an Advisory Committee is to provide informed advice and guidance, as well as to facilitate public input to City Council on programs and policies. In recognition of the impartial and objective expert advice that Standing Committees’ receive from Advisory Committees, as well as the challenges and inherent restrictions placed upon these same individuals in assessing and recommending various options in a conscientious and ethical manner, the following Code of Conduct is provided as a general standard for all Advisory Committee Members to ensure they are acting in a manner that is appropriate with regard to his or her Committee.

  1. Advisory Committee Members shall, when conducting Committee business, preparing written correspondence, interacting with media, Members of Council, staff or members of the public, act in a manner that accomplishes the following:
    1. Fulfils the mandate and mission statement of his or her Advisory Committee;
    2. Respects due process and the authority of the Chair, Vice-Chair or Presiding Officer;
    3. Demonstrates respect for all fellow Committee Members, Council, staff and the public regardless of cultural, or linguistic diversity and life circumstances;
    4. Respects and gives fair consideration to diverse and opposing viewpoints;
    5. Demonstrates due diligence in preparing for meetings, special occasions, or other Committee-related events;
    6. Demonstrates professionalism, transparency, accountability and timeliness in completing any tasks or projects undertaken by the Committee;
    7. Conforms with all relevant legislation, by-laws, policies and guidelines;
    8. Works in conjunction with the community;
    9. Contributes in a meaningful manner, offering constructive comments to Council, Standing Committees, staff and fellow Committee Members.
  2.  
    1. A Member of an Advisory Committee shall not engage in political campaigning of any sort (municipally, provincially or federally) on behalf of the Advisory Committee or as a Member of an Advisory Committee.
  3. A Member of an Advisory Committee shall not:
    1. Engage in any business or transaction or have a financial or personal interest that is incompatible with the discharge of his or her official duties;
    2. Place them self in a position where s/he is under obligation to any person who might benefit from special consideration or favour on their part or who might seek in any way preferential treatment;
    3. Accord, in the performance of his or her official duties, preferential treatment to relatives or to organizations in which s/he or his or her relatives have an interest, financial or otherwise;
    4. Deal with an application to the City for a grant, award, contract or other benefit involving his or her spouse, live-in partner, child or parent;
    5. Place them self in a position where s/he could derive any direct or indirect benefit or interest from any matter about which they can influence decisions;
    6. Benefit from the use of information acquired during the course of his or her official duties which is not generally available to the public; and
    7. Accept gifts, hospitality, or entertainment that could reasonably be construed as being given in anticipation or recognition of special consideration by the Advisor or his or her respective Advisory Committee.
  4.   
    1. Section 3 does not apply to the interests of a Member by reason of the Member belonging to a particular body which Council has expressly provided a designated seat on the Advisory Committee. 
    2. In addition to Clause (a), it is understood that Members of the City’s Business Advisory Committee and Taxi Advisory Committee are intentionally comprised of citizens from these same industries.  Therefore, a Member’s interest that arises as a result of this connection does not constitute a breach of Section 3.
      [The Advisory Committee Code of Conduct also applies to members of the Planning Advisory Committee whose Members are intentionally comprised of citizens from professional groups who interact regularly with the City’s planning process.  A member’s interest that is industry-wide in nature would not constitute a conflict of interest. See report ACS2018-CCS-GEN-0007.]
  5. A Member of an Advisory Committee shall disclose to the City Clerk or persons designated, immediately that s/he could be involved in either a real or perceived conflict of interest as prohibited by the Code; and shall abide by any decision made by the City Clerk, or the designated person, with respect to such conflict of interest without recourse.
  6. Where an Advisory Committee Member believes or has been advised that s/he has or may have a conflict of interest in a particular matter, s/he shall:
    1. Prior to any consideration of the matter, disclose his or her interest and the general nature thereof;
    2. Leave the room for the duration of time that the matter is being considered;
    3. Not take part in the discussion of, or vote on any question or recommendation in respect of the matter; and
    4. Not attempt in any way whether before, during or after the meeting to influence the voting on any such question or recommendation.
  7. Should a Member of an Advisory Committee breach any of the clauses set out herein, the following actions may occur:
    1. An Advisory Committee may censure the member or recommend his or her removal to the relevant Standing Committee;
    2. A formal warning may be issued to the Member from the City Clerk; or
    3. Should subsequent breaches occur following the formal warning, the City Clerk may suspend the Member and recommend his or her removal to the relevant Standing Committee.

Appointment Policy

Appointment Policy – Citizen Members of City Advisory Committees, Boards and Task Forces, and External Boards, Commissions and Authorities

Approved By: City Council
Section: City Clerk and Solicitor
Approval Date: March 28, 2001
Effective Date: March 28, 2001
Revision Date: September, 20, 2012

Policy Statement

The Appointment Policy governs the recruitment and selection process for all Council-appointed citizen members to various City of Ottawa committees, boards, task forces, sub-committees, commissions and quasi-judicial committees, as well as external boards and commissions.

Purpose

The policy outlines a fair and equitable approach and process for recruiting, selecting and appointing citizen members to City committees, boards, task forces, sub-committees, commissions and quasi-judicial committees, as well as external boards and commissions.

To encourage participation, the City will adopt the general concepts of equity, accessibility and accommodation, to ensure that all citizens have equal opportunity. Membership on City committees, boards, task forces, sub-committees, commissions and quasi-judicial committees, as well as external boards and commissions will, as much as possible, reflect Ottawa’s diversity and demographics in such areas as gender, official language, geographic representation, race and disability.

Policy Description / Application

The following applies for the citizen appointments by City Council to City committees, boards, task forces, sub-committees, commissions and quasi-judicial committees, as well as external boards and commissions where Council is required to make such appointments.

1. QUALIFICATION OF MEMBERS

1.1 All Council-appointees must be residents of the City of Ottawa and must maintain this qualification during their term of office.
1.2 All Council-appointees must be at least 18 years of age.
1.3 Full time permanent employees of the City of Ottawa are not eligible for positions as citizen members on any City committee or board where Council is required to make such appointments.

2. TERM OF OFFICE

2.1 The term of office is generally two or four years and membership is tied to the Term of Council. Members are eligible to serve a maximum of two consecutive terms on the same committee or board (a maximum of 8 years) subject to section 2.2.
2.2 A person appointed to fill a partially completed term is appointed to the end of that term of office. Such a member, if appointed for an interim term not exceeding one year, may be eligible for reappointment for two full terms.
2.3 Applicants are required to sit out one year after serving two consecutive terms, before being eligible for reappointment on the same committee or board, although may apply to serve on another Committee during that time.
2.4 Those members who wish to be reappointed to an additional term must reapply and go through the approved selection process.
2.5 Citizen members may serve on only one committee or board at any one time.
2.6 Members continue to serve on a committee/board past the expiration of their term until they are re-appointed or replaced (subject to the end-of-term governance review).
2.7 Term of office and membership on some external boards, commissions and authorities or quasi-judicial committees may differ as specifically outlined under statute or by-law.
2.8 In the case of City of Ottawa Advisory Committees, in order to accept and retain their membership with the Advisory Committee, each member is required to attend at least one (1) orientation session as well as read and sign the Advisory Committee members’ Code of Conduct.

3. COMPOSITION

3.1 The membership of City committees, boards, task forces, sub-committees, commissions and quasi-judicial committees, as well as external boards and commissions shall, as much as possible, achieve a balance between a variety of technical expertise and other representation.
3.2 As much as possible, the membership should reflect the diversity and demographics of the City of Ottawa in such areas as gender, official language, geographical representation, race and disability.

4. RECRUITMENT

4.1 The recruitment for the City’s committees, boards, task forces, sub-committees, commissions and quasi-judicial committees, as well as external boards and commissions for which members are required, shall be held early in each Term of Council and again at approximately mid-term.
4.2 The principles of equity and accommodation for all candidates shall be adopted and implemented by enforcing application deadlines, selection criteria, and interviewing procedures using the same questions and same evaluation criteria for all candidates.

4.3 General Public:

The recruitment and selection process for citizen members will include advertisements for interested applicants placed by the City Clerk’s and Solicitor Department, in the daily and/or weekly community newspapers in accordance with the City’s advertising policy as well as on the City’s website. Advertisements will also be distributed throughout Client Service Centres and libraries. In addition, for specific committees, an effort will be made to tailor the recruitment process specifically, but not exclusively, to the particular groups that are a potential member.

4.4The advertisements may include the following information:

  1. Function or brief mandate statement of the entities for which recruitment is taking place;
  2. Frequency and time of meetings and where possible any other expectations for participation of members;
  3. City policies that guide the selection process or the operation of the Committee;
  4. Anticipated time commitment;
  5. Information on how to submit an application;
  6. A request for applicants to either select one committee/board of interest, or to prioritize the committees/boards of interest; and
  7. Indication that an individual can be appointed to serve on only one committee, board, task force, sub-committee, commission or quasi-judicial committee, external board or commission at a time.

4.5 Applications

  1. All applications must outline how the applicant’s qualifications, specific skills, interests and background are relevant to the committee. They may include a statement of work, life and educational experience and/or a resume.
  2. All applications will be sent to the City Clerk’s and Solicitor Department to be processed.
  3. All applications will be acknowledged by the City Clerk’s and Solicitor Department.
  4. An initial screening of applications will be conducted. Only those meeting the qualifications set out in Section 1 will be brought forward to the next stage.
  5. All applications must be received by the published deadline in order to be considered.
  6. Applicants shall be encouraged to apply for only the committees/boards they wish to serve on rather than applying to many or all.
  7. Should an applicant choose to apply to more than one committee/board, they will be requested to prioritize their preferences.

4.6 Selection

  1. At the outset of each new term of Council, City Council, upon recommendation of the Nominating Committee, will appoint a minimum of two members of Council to sit on each Selection Panel to review applications and make recommendations to Council. If necessary throughout the term of Council, the applicable Standing Committee or the Nominating Committee will recommend Selection Panel members to City Council.
  2. The Committee Coordinator for the Committee will provide advice and assistance to the Selection Panel.
  3. Each Selection Panel shall meet to determine selection criteria based on the specific expertise needed by the committee, board, external board or commission and the need to reflect the community as detailed under the entity’s composition, prepare questions to be asked of each candidate during interviews, and review applications based on these criteria to determine which applicants will be interviewed. Each Selection Panel shall be required to conduct interviews when considering the appointment of new candidates to a committee or board. In the case of members applying for re-appointment, the Selection Panel may choose to waive the interview requirement.
  4. The Selection Panel shall recommend appointments as well as a reserve list of people who will be appointed should a vacancy occur before the end of a term. The reserve list shall be maintained until the next advertisement for vacancies for that particular committee or board. The number of reserve members shall be at the discretion of the Selection Panel.
  5. The City Clerk’s and Solicitor Department shall forward the Selection Panel recommendations through a public report to the relevant Standing Committee and Council (or Finance and Economic Development Committee if there is no assigned Standing Committee).
  6. The City Clerk’s and Solicitor Department shall advise all applicants of the status of their applications.
  7. Should the Selection Panel receive insufficient applications to fill the number of vacancies, the Selection Panel may request the City Clerk and Solicitor Department extend the application deadline and/or undertake a targeted recruitment process (outreach to specific organizations).

5. ATTENDANCE

5.1 Any member of a City committee, board, task force, sub-committee, commission, quasi-judicial committee, external board or commission who is absent from two (2) consecutive regularly scheduled meetings of the committee, shall be contacted by the committee/board Coordinator to confirm his/her commitment.
5.2 Should the member miss another consecutive meeting, the next qualified reserve member for that committee/board shall automatically be called up to fill the vacancy.
5.3 If no subsequent reserve members remain to fill the position, then the seat shall remain vacant until the next recruitment process. Recruitment shall only be undertaken at another time than the normal process if the number of members on the committee falls to one above quorum, or there is a need to fill vacancies on numerous committees/boards in that the associated costs and staff resources are justified.
5.4 For record and information purposes, the Committee Coordinator will prepare and distribute an “Information Previously Distributed” memorandum to the applicable Standing Committee noting the appointment of the reserve member as a full voting member.

6. SUBCOMMITTEES

6.1 City advisory committees and boards may create subcommittees to work on specific areas of their mandate. These subcommittees may be comprised of non-members of the committee/board and do not require Council approval of the appointment. However, the subcommittee must have a minimum of one-third of the members as voting committee members of the main committee or board.
6.2 Minimal administrative support will be provided to subcommittees and is limited to booking rooms and the provision of material if necessary.

Exceptions

This Policy shall not apply to incorporated boards where the City is the sole-shareholder (ex. Hydro, Ottawa Community Housing Corporation, Ottawa Community Land Development Corporation) or to boards where the Mayor is delegated the authority to make nominations (ex. Ottawa Airport Authority)

Contraventions

Failure to comply with this policy may result in inconsistent response, coordination and appointment of citizen members on City of Ottawa committees, boards, task forces, sub-committees, commissions and quasi-judicial committees, as well as external boards and commissions. Inconsistent application may hinder the objectives of open, accessible and impartial practice with respect to citizen appointments.

Contact

Enquiries should be directed to:
Office of the City Clerk and Solicitor
City of Ottawa
Tel: (613) 580-2424 ext. 28136