Carefully read the Alcohol & Gaming Commission of Ontario’s Bazaar Licence Terms and Conditions. A minimum of fifteen (15) working days is required to process all bazaar applications.
- An organization must have been in existence for at least one (1) year before being considered for a lottery licence.
- To avoid conflict of interest two members of the same family must not sign any lottery documents and cheques.
- Tickets cannot be sold or distributed until the actual licence certificate has been picked up.
Requirements
New applicants must submit the following documentation with their application.
- Alcohol and Gaming Ontario Application Form – make sure all questions have been answered and it has been properly signed
- City of Ottawa Lottery License Application
- Complete Letters of Incorporation (if applicable)
- Constitution and/or By-Laws – including mandate – signed and dated by three (3) Board Members with signing authority
- Canada Revenue Agency (CRA) Charitable Number (if applicable) – copy of the complete document
- Copy of last completed T3010 form submitted to the CRA (if registered with CRA)
- Budget covering the current twelve (12) month fiscal or calendar year, detailing how resources will be acquired and disbursed during this period (to be submitted annually)
- Preceding year’s financial statements (to be submitted annually)
- List of Board of Directors, including names, addresses, telephone numbers and titles (to be submitted annually)
- Proof of sufficient activity in the General Account by way of bank statements for the preceding year
For raffle and penny auctions where tickets are sold and the draw is conducted at a single premise for a period of not more than one calendar day, read 3.4(f) of the attached Bazaar Licence Terms and Conditions;
If a raffle is part of the bazaar event see No. 3.4 for ticket requirements. A mock-up of the raffle ticket must be attached to ALL applications;
If a bingo event is part of the bazaar a copy of the game schedule and a list of all prizes to be awarded must be attached to the bazaar application. If the bingo is a 50/50, a maximum prize value per game must be indicated.
License Fee
License fees are as follows:
- Raffle - 3% of the prize value – raffle prize(s) not to exceed $500
- Bingo - 3% of the prize value – bingo prizes not to exceed $500
- Wheels - $10 per wheel – maximum of three wheels of fortune with a maximum bet of $2.
Cheques are to be made payable to the City of Ottawa. (Personal cheques, cash or credit cards are not accepted.)
Ticket Requirements (Printed Raffle)
- Prize value must include all taxes. Handmade prizes, gift certificates, cash vouchers – no taxes;
- Tickets must specify if taxes are to be paid by the winner(s);
- 50/50 draws must indicate maximum prize value on ticket;
- Handwritten ticket numbers are not acceptable;
- Tickets shall not bear any coupon, promotional or advertising material unless it is promoting the licensee and approved by the licensee. If the prize(s) are donated, the words “courtesy of ?” or donated by ?” are acceptable.
The following example ticket does not have to be followed exactly; however, all of the appropriate information must be included. If the tickets are incorrect the licence will not be issued.
Draw Side
Name of Organization
Organization Address and Phone Number
Address and Phone Number
Name___________________________________
Address_________________________________
Phone No._______________________________
Ottawa Lottery Licence Number
Ticket Number of Total Tickets
Date of Draw
Must be 18 years of age or older to participate.
Voucher Side
Name of Organization,
Organization Address and Phone Number
Ottawa Licence Number
Date, Time and Location of Draw
Ticket Number of Total Tickets
Price of Ticket
Prizes ((must be listed including retail cash value and all applicable taxes)
Must be 18 years of age or older to participate.
Note: If the raffle is a 50/50 draw - this should be indicated on “prizes” line as well as the maximum prize value.
Ticket Requirements (Ready-Made Roll Tickets)
If the raffle uses ready-made rolls of tickets, each seller is required to display the following information:
- Name
- Draw Type
- Date
- Location
- Prize Details
- Ticket Price
- Number of tickets for sale
- Draw Date and Time
- An image of what a complete ticket looks like.
- “Winners must be present to claim a prize.”
- “Must be 18 years of age or older to participate.”
- Ottawa Licence Number
After Municipal Approval
A “Lottery Trust Account” must be maintained for lottery events held in the City of Ottawa.
Once your Lottery License Application has been approved you must open the Trust Account. The account must have the following features:
- Account is a trust account.
- Account has cheque writing privileges and cheques are returned with monthly bank statements.
- All cheques and bank statements indicate “trust” after the organization’s name.
- All cheques must have two (2) signatures.
- Deposit slips are completed for each deposit and stamped by the teller
- Lottery proceeds cannot be transferred to a General or Operating Account. Lottery proceeds must be distributed from the Lottery Trust Account BY CHEQUE, on the direct objects and purposes of the organization, as approved on each licence application.
Picking up the License
Prior to the ticket sales commencing, the charitable organization must bring the last printed raffle ticket to the By-law & Regulatory Services Service Counter;
All tickets must be printed prior to picking up the licence;
A Lottery Officer will review the ticket and if the ticket is correct the licence will be issued.
Reports
- A Raffle Lottery Report and a list of winners will be attached to each licence.
- The report must be completed and submitted within 30 days of the final event.
- Reports must be accompanied by copies of the bank statement and deposit slips and submitted on a monthly basis.
MAIL OR DELIVER TO:
City of Ottawa
By-law & Regulatory Services
735 Industrial Avenue, 2nd Floor
Ottawa, ON K1G 5J1
Documents may be dropped off at any of the Client Service Centres to be forwarded to By-law Services located at 735 Industrial Avenue, 2nd Floor, mail-code 07-22.
