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Calls and opportunities in culture

Direct Purchase program

2018 Direct Purchase


Longevity - 2017 Additions to the City of Ottawa Art Collection (installation view), 2017, City Hall Art Gallery. Photo Credit: City of Ottawa

This competition is now closed. The Call for 2019 Direct Purchase applications will be announced in 2019. 

The City of Ottawa invites professional artists and their representatives to offer existing artworks for purchase. Proposals are reviewed by a peer assessment committee and selected artworks will become part of the City of Ottawa Art Collection.

About the program

Direct Purchase is a competitive program for participants to offer artwork for purchase to the City of Ottawa. More than 2,500 artworks are reviewed each year. Direct Purchase is a two-tiered process:

At the first tier, all eligible applications are reviewed by a peer assessment committee and a short-list of artworks is recommended. All applicants are informed of the peer assessment committee’s recommendations.

For the second tier in July, applicants with short-listed artworks are asked to deliver artworks to the City of Ottawa for review by the peer assessment committee. A final recommendation of artworks is made at this time. Applicants are responsible for arranging delivery and pick-up and for all related costs.

All eligible applications are reviewed by a peer assessment committee based on artistic merit, regional importance and innovation, and conservation and maintenance requirements. Recommendations for purchase are made by a peer assessment committee based on available funds. The composition of each committee aims to balance representation of artistic specialization, practice, style, and philosophy, as well as fair representation of official languages, gender, geographic areas, and culture-specific communities. Peer assessment committee members are chosen based on their knowledge and experience, fair and objective opinions, ability to articulate ideas, and ability to work in a team environment. Members of the committee change for every program. City employees are responsible for the selection of peer assessment committee members. If you are interested in participating as a peer assessment committee member, please contact us.

The City of Ottawa supports cultural activity that is inclusive of Ottawa's diverse community, including people from diverse ancestries, abilities, ages, countries of origin, cultures, genders, incomes, languages, races and sexual orientations. The City of Ottawa recognizes the Algonquin Anishinabe Nation as Ottawa’s Indigenous Host Nation. On February 28, 2018, City Council approved a Reconciliation Plan in response to the Truth and Reconciliation Commission. One of the commitments made is to acquire and display more art from Indigenous artists into the City of Ottawa Art Collection. Applications from artists and representatives of diverse origins, First Nations, Inuit and Métis are welcome and encouraged. The City of Ottawa recognizes both official languages as having the same rights, status and privileges.

Personal information in your submission is collected under the authority of the City Council approved Public Art Policy. Personal information will only be used for evaluating your submission and administering the City of Ottawa Public Art Program. City of Ottawa employees and peer assessment committee members are required to treat both the content of submissions and the deliberations of the committee as confidential.

Am I eligible?

  • Participants must be professional artists or representatives of professional artists such as a gallery or an estate
  • Participants must either be the author of the artwork or represent the author of the artwork
  • Artists must live, or have lived, within a 150 km radius of Ottawa or the artwork must have a local connection (please indicate this in your Artist Statement or Artistic Resumé)
  • Artists must have completed specialized training in their artistic field or be recognized by their peers as a professional artist
  • Artists must be committed to their artistic activity
  • Artists must have created a body of work outside of basic training

Only one submission per artist will be considered. City of Ottawa employees or elected representatives are not eligible to participate.

Are you on the list? Email publicartprogram@ottawa.ca with the subject line “subscribe” and receive emails about Direct Purchase, Public Art commissions and gallery programming.

Call for proposals: 2020 exhibitions

Karsh-Masson Gallery and City Hall Art Gallery

An example of the kind of work included in exhibitions

(left) Cheryl Pagurek – Fragile, City Hall Art Gallery.
(right) Barbara Brown and Cynthia O’Brien with Judith Parker, curatorial collaborator – LifeCycle Conversations, Karsh-Masson Gallery. Photos: City of Ottawa

Deadline: Wednesday, May 8, 2019, 12:00 pm (noon) EDT

Information meeting: Wednesday, April 10, 2019, 7 pm at Karsh-Masson Gallery, 110 Laurier Avenue West.
A short presentation will be followed by a question and answer period.

The City of Ottawa Public Art Program is now accepting exhibition proposals from professional artists and curators working in all media. Applications will be reviewed by a peer assessment committee and selected exhibitions will be presented at either Karsh-Masson Gallery or City Hall Art Gallery in 2020. All applications will be considered for both galleries. A preference to exhibit at either gallery may be indicated, however the Public Art Program will determine the final schedule and location of each successful exhibition.

About Karsh-Masson Gallery and City Hall Art Gallery

Karsh-Masson Gallery and City Hall Art Gallery are located on the main level at Ottawa City Hall, 110 Laurier Avenue West. Both galleries are open daily from 9 am to 8 pm and are wheelchair accessible. Admission is free.

Exhibitions at Karsh-Masson Gallery and City Hall Art Gallery feature the work of professional artists working in all media and include solo, group and curated exhibitions, exhibitions from the diplomatic sector, and circulating exhibitions from other institutions. Both galleries present a combined total of approximately 11 exhibitions annually, each of which lasts approximately seven weeks. Annual programming consists of artist talks and tours, one exhibition of the City of Ottawa Art Collection, and one exhibition by a graduating student from the University of Ottawa MFA program. An exhibition related to the Karsh Award is presented every two years at Karsh-Masson Gallery and the next one will occur in 2020.

A public gallery is a forum for the exploration of diverse ideas. The City of Ottawa exhibits artwork in all media that are of interest and importance to the community, that foster a sense of who we are, and that reflect current artistic practices. These exhibitions are presented in the public domain allowing for an appreciation, understanding and interpretation of our past and present through gallery programming.

The City of Ottawa supports cultural activity that is inclusive of Ottawa's diverse community, including people from diverse ancestries, abilities, ages, countries of origin, cultures, genders, incomes, languages, races and sexual orientations. The City of Ottawa recognizes the Algonquin Anishinabe Nation as Ottawa’s Indigenous Host Nation. The City of Ottawa is committed to supporting cultural activities that respond to the Calls to Action put forward in the Truth and Reconciliation Commission Report. Applications from First Nations, Inuit and Métis artists and curators are welcome and encouraged. The City of Ottawa recognizes both official languages as having the same rights, status and privileges.

Personal information in your application is collected under the authority of the City Council approved Public Art Policy. Personal information will only be used for evaluating your application and administering the City of Ottawa Public Art Program. City of Ottawa employees and peer assessment committee members are required to treat both the content of applications and the deliberations of the committee as confidential.

Gallery Floor Plans

Karsh-Masson Gallery
City Hall Art Gallery

Eligibility

  • This call for proposals is open to professional artists and curators working in all media. A professional artist is someone who has specialized training in his or her artistic field (not necessarily in academic institutions), who is recognized by his or her peers as such, is committed to his or her artistic activity, and has a history of public presentation.
  • National and international applicants are eligible, however priority is given to applicants who live, or have lived, within a 150 km radius of Ottawa or who have a local connection, such as participating in the local arts community. Successful applicants will be responsible for all costs related to shipping artwork to and from the gallery, travel and accommodation.
  • Applicants who have exhibited at Karsh-Masson Gallery or City Hall Art Gallery within the last two consecutive years are not eligible to apply.

Only one proposal per applicant will be considered. City of Ottawa employees or elected representatives are not eligible to apply.

Artworks with electrical components:

  • Artworks that require electricity must be approved by an accredited certification or evaluation agency prior to being installed at Karsh-Masson Gallery and City Hall Art Gallery. The object(s) must have an official certification mark or label indicating that the product has been independently assessed for safety. A list of recognized certification marks and labels is available at www.esasafe.com/electricalproducts/marks.
  • For more information, visit the Electrical Safety Authority at www.esasafe.com or call 1-877-ESA-SAFE (372-7233).
  • Any costs associated with meeting the certification requirement are the sole responsibility of the artist.
  • Applicants must provide documentation that their artwork(s) meets ESA standards (i.e. certification mark) in their proposal.

Honorarium

  • Exhibiting artists will be paid an exhibition fee as outlined by the 2020 CARFAC Fee Schedule (A.1 – Category I). Curators will receive a professional curatorial fee.
  • The City of Ottawa Public Art Program does not reimburse expenses related to travel, transportation of artwork and accommodation, nor are per diem fees paid.
  • Complex installations of any kind which require support beyond the exhibition budget are the sole responsibility of the artist.

Assessment criteria and process

All eligible applications are reviewed by a peer assessment committee based on the following criteria:

  • Artistic merit, originality and professionalism
  • Cohesiveness of the artwork examples and the written proposal statement
  • Appropriateness of the proposal to the highly public nature of the gallery spaces
  • Regional importance

Peer assessment committee members first review eligible applications individually then meet to review them together. The composition of each committee aims to balance representation of artistic specialization, practice, style, and philosophy, as well as fair representation of official languages, gender, geographic areas and culture-specific communities. Peer assessment committee members are chosen based on their knowledge and experience, fair and objective opinions, ability to articulate ideas, and ability to work in a team environment. Members of the committee change with every competition. City employees are responsible for the selection of peer assessment committee members. If you are interested in participating as a peer assessment committee member, please email publicartprogram@ottawa.ca.

Support material

  • A complete application must include the support material listed below 
  • Support material may be written in English or French
  • Files must be saved in a format compatible with Windows 10
  • To format a PDF document, utilize “Save as” or “Export” from a Word or similar text-based document

Save item 1 as one PDF. Save items 2, 3 and 4 as one PDF. Applicants should send two PDFs in total.

1. Proposal synopsis (80 words maximum)

Summarize the proposal statement. The peer assessment committee will refer to the synopsis as a quick reference during deliberations.

2. Proposal statement (two pages or 1,000 words maximum)

  • Describe the proposed exhibition’s content and theme, and how you will situate your artwork within the gallery space. A clear understanding of both spaces is necessary for the committee to visualize your exhibition (see gallery floor plans for reference).
  • Two-person and group exhibitions must clearly outline a cohesive theme and rationale.
  • Applications will be considered for both galleries. Requests to exhibit at either gallery must be explained in the proposal statement, however not all requests are granted.
  • Due to the highly public nature of the galleries, proposed exhibitions must be as self-sufficient as possible.

3. Artistic resumé (three pages or 1,500 words maximum per artist)

Include contact information for the artist and for the applicant (if different from the artist): name, mailing address, telephone number and email address. If multiple artists are involved, include each artist’s resumé and indicate one contact person.

4. Image/media list (two pages maximum)

List the following information about each image/media file included in your application: artist’s name, artwork title, date, material and support, dimensions, and duration of artwork (if applicable). This list may also include additional information or a description about the individual artworks.

5. Digital images and/or media files

Send ten digital image files or ten minutes total of media content that support the proposal statement and follow the guidelines listed below.

  • At least half of the images/media files submitted must be artwork that will be included in your final exhibition should your application be successful.
  • Curated, two-person and group exhibitions: send ten files maximum.
  • Applicants who wish to include a combination of digital images and media files: send ten files maximum with no more than ten minutes of content total. For each minute of video/audio content, remove one digital image (i.e. send 6 jpg images and one video file that is 4 minutes long or send 6 jpgs and 2 video files that are 2 minutes long each).
  • Strict adherence to the naming convention outlined below is necessary for images to be uploaded into our database and successfully viewed during the peer assessment committee meeting.

Image files must be:

  • Saved as JPG at 72 dpi and no larger than 2 MB each
  • Named with the corresponding image list number, title, date, medium and dimensions, each separated by an underscore. Do not leave a space before or after the underscore. File names must not exceed 150 characters.

Format for naming image files:
01_Artwork Title_YEAR_medium_dimensions.jpg

Examples:
01_The Mountain_2014_graphite, acrylic and metal_96 x 106 inches.jpg
02_Untitled 3 detail_2013_chromogenic print on paper_206 x 122 cm.jpg
03_Installation at Karsh-Masson Gallery_2005_mixed media_variable dimensions.jpg

Media files must be:

  • Saved as MP4, AVI or WMV and no larger than 500 MB each
  • Viewable in Windows Media Player or VLC Media Player
  • Cued to the excerpt you want viewed (or provide detailed cue instructions in your media list)
  • Named with the corresponding media list number, title, date, medium and duration, each separated by an underscore. Do not leave a space before or after the underscore. File names must not exceed 150 characters.

Format for naming media files:
01_Artwork Title_YEAR_medium_duration.mp4

Examples:
|01_Memorial_2012_looped video_2 min.mp4
02_Echelles_2014_HD video_4 min 30 sec.mp4
03_Diaries_2018_installation documentation_6 min.avi

Support material that requires specialized software, plug-ins, extensions, or other executables that need to be downloaded or installed will not be reviewed. Applicants are responsible for testing support materials to ensure readability. The City of Ottawa is not responsible for any loss or damage to support material.

How to apply

Electronically
Send all support material electronically to publicartprogram@ottawa.ca using a file sharing web-based platform such as:

Mail
Send a CD, DVD or USB device containing all support material to the mailing address below. Include your name, mailing address, telephone number and email address on or with the CD, DVD or USB device. CDs, DVDs and USB devices will not be returned.

Call for proposals: 2020 exhibitions
City of Ottawa Public Art Program
172 Guigues Avenue
Ottawa, Ontario K1N 5H9

In Person
Applications can also be delivered in person to the Routhier Community Centre, 172 Guigues Avenue, at the customer service desk on Floor 1. Call the community centre directly to confirm hours of operation: 613-244-4470.

Do not deliver your application directly to Karsh-Masson Gallery or to City Hall Art Gallery.

Deadline and notification

Applications must be received by Wednesday, May 8, 2019 at 12:00 pm (noon) EDT for electronic applications or be postmarked on or before this date.

Late or incomplete applications will not be accepted.

The Public Art Program will send applicants a confirmation email when your application has been received and processed. If you do not receive an email from the Public Art Program two weeks after your submission, please contact us for confirmation.

Applicants will be notified of the peer assessment committee’s decisions by email within three months of the deadline date. Due to the volume of applications received for this competition, artistic feedback will not be provided.

Compliance Review

Following the peer assessment committee’s deliberations, the selected exhibitions will be announced on ottawa.ca. Members of the public are invited to bring forward, within a 30 day period, any concern that the peer assessment committee did not comply with the publicly-announced criteria and procedures of the selection process.

Contact us

Karsh-Masson Gallery and City Hall Art Gallery are operated by the City of Ottawa Public Art Program.
publicartprogram@ottawa.ca
613-244-6852

Accessible formats and communication supports are available upon request. If you are unable to view documents or require alternative file formats, please complete an Accessible Documents Request Form.

Are you on the list? Email publicartprogram@ottawa.ca with the subject line “subscribe” and receive emails about gallery programming, Direct Purchase and Public Art commissions.

Artist Studio Program

Applications to the Artist Studio Program will be reviewed for the upcoming 2019 term

City of Ottawa’s Artist Studio Program (ASP)

The Artist Studio Program is intended to foster professional development in the arts and expose the public to visual art through studio visits, exhibitions and events.

Eligibility

The Artist Studio Program is a unique venture that invites local and regional established and emerging artists within 150 km of Ottawa to apply.

The City of Ottawa supports cultural activity that is inclusive of Ottawa's diverse community, including people from diverse ancestries, abilities, ages, countries of origin, cultures, genders, incomes, languages, races and sexual orientations. The City of Ottawa recognizes the Algonquin Anishinabe Nation as Ottawa’s Indigenous Host Nation. On February 28, 2018, City Council approved a Reconciliation Plan in response to the Truth and Reconciliation Commission. Applications from artists and representatives of diverse origins, First Nations, Inuit and Métis are welcome and encouraged. The City of Ottawa recognizes both official languages as having the same rights, status and privileges.

Submission Date: Friday, November 9, 2018

Annual Open House: Artist Studio Program, September 28, 2018

There are two types of ASP studios:

  • Long-Term Studios - Twenty-two studios, each with three-year studio agreements; rental and liability insurance fees are required.
  • Short-Term Studios - Two studios available annually, each with a one year agreement; liability insurance fee is required.
    All studios are Individual (not shared) studios

Project-based short-term studio spaces made available to:

  • Graduate or emerging artists, environmental artists, community-based artists, First Nations, Inuit and Métis artists, New Canadian artists
  • Artists currently living within 150 km of Ottawa

Selection Criteria

The applicant must demonstrate:

  • A record of exhibition, study, practice, mentorship or recognition by peers in the visual arts field
  • Ability to work co-operatively with other studio residents and City staff
  • Ability to work in a communal studio in occasional view of the public
  • Responsibility for clean, efficient, safe and healthy studio operation
  • Commitment to participate in visual arts programming
  • Self-motivation

The Studio Program includes:

  • the use of a visual arts studio
  • opportunity to exhibit in the ASP gallery
  • participation in the annual Open House
  • access to public parking

Studio Artists:

  • must provide all their own materials and supplies
  • must uphold City of Ottawa smoke free regulations
  • may not use the studio as housing or accommodation
  • may not use the studio as classrooms for private lessons.
  • may not park in the Gamman or Gardener's House's driveway (loading zone only)
  • may not use toxic art materials in their art studios

Insurance:

The artist is required to purchase liability insurance at the time of signing a short-term studio agreement or show proof of liability insurance ($2 million)

  • The City assumes no responsibility for loss or damage to any of the artist's property.

Artwork Suitable for ASP Events & Community Interaction

The City of Ottawa Artist Studio Programs are located within buildings that are designed as "people places" where the general public are invited to visit. The artist, when participating in an exhibition or interacting with the public, is asked to keep in mind that the visual arts exhibition spaces or the Artist Studio Program may not be suitable venues for exhibiting all forms of artwork.

Exhibition

Agreements

  • Artists selected for studio terms will be engaged through “Artist Studio Program Agreements”.
  • The artist may sell their artwork during their studio term therefore no CARFAC (Canadian Artists Representation/Le Front des artistes canadiennes) fees will be paid to the artist.  The artist is responsible for the sales transaction, the pickup and/or delivery of any artwork sold.
  • During the exhibition term, all pieces of artwork are to remain on exhibition for the duration of the event.
  • If artwork is sold during the Open House exhibition, the artist will is asked to pay a 15% commission on all sales to the Young at Art fund.
  • The City of Ottawa is not involved in the sale of exhibition artwork.
  • If during the term of an exhibition, the integrity of an artwork is put in question, then the Peer Assessment may put “selective viewing” in place.

Copyright / Moral Rights

Copyright of artworks shall remain the property of the artist. Moral rights shall remain with the artist. The City of Ottawa will seek copyright permission to reproduce the images for non-profit publicity purposes.

Confidentiality of Information

Administrators and the Peer Assessment Committee are required to treat both the content of submissions and the deliberations of the Peer Assessment Committee as confidential. Information provided by the applicant may be available to City of Ottawa staff, committees, and members of the Peer Assessment Committee. Personal information contained therein shall be dealt with on a confidential basis pursuant to the Municipal Freedom and Protection Privacy Act.

Final Authority

All eligible applications are reviewed by a peer assessment committee. Peer Assessment committee members are chosen based on their knowledge and experience, fair and objective opinions, ability to articulate ideas, and ability to work in a team environment. Members of the Peer Assessment change for every program.

The decisions of the Peer Assessment on all matters pertaining to the assessment of artwork related to ASP studio application shall be final.

Deadline and Notification

Incomplete submissions will not be reviewed.

  • Successful studio applicants will be notified by e-mail within one month of the Peer Assessment Committee’s selection.
  • Dates of Studio terms are subject to revision under certain circumstances determined by City staff.
  • Submission feedback will not be provided.
  • If you are not selected for the 2019 ASP Program term you are encouraged to apply during a future term.

Application and Selection Process

  • Artwork in all media will be considered; however, due to studio size and insurance constraints, large-scale art practices such as sculpture, pottery and similar activities cannot be accommodated by these studios. Only-non toxic art materials can be used.
  • It is recommended that the images submitted reflect work that has been completed in the last two years and be representative of the intended direction of the artist's studio practice.
  •  All submissions must include 6 good quality images of recent artwork. These images must be submitted as digital JPEG images (72 ppi). The Peer Assessment Committee will not review any other format of images.

Application Checklist

Note that the digital support material you provide to us will be viewed by means of an LCD projection system during the peer assessment committee selection.

  • Use the Image List Template to properly label your images as follows: First and last name, followed by title of work, and year of creation (most recent artwork first
    (Example: Firstname_Lastname_Title_Year; Julia_Smith_TheGrey_2015.)
  • ASP will  NOT accept materials that require software, plug-ins, extensions or other executables that need to be downloaded or installed
  • ASP will NOT accept images that are imbedded in any type of presentation, such as PowerPoint, websites or Word
  • Material sent for ASP Selection submissions will NOT be returned.
  • Artists’ submissions that do not correspond to the preceding guidelines will NOT be considered.
  • You are responsible for testing your submission materials to ensure readability.

When you press the Submit button on the application form your curriculum vitae, the application form, image list and images will be sent to CGC@ottawa.ca
or
Mail or Drop off USB or Disc to:
Artist Studio Program
Nepean Creative Arts Centre
35 Stafford Road, Unit 11
Ottawa, ON K2H 8V8

If you have any questions please contact:

Penelope Kokkinos, Arts Programmer
613-596-5783
penelope.kokkinos@ottawa.ca.

Studio floorplans

Gamman House
306 Cyr Avenue, Vanier

Gammon House

Gardener's House
104 Greenview Avenue, Britannia Beach

Gardener's House

Stafford Studios
35 Stafford Road, Bells Corners

Stafford Studios

Jockvale Studios
3131 Jockvale Road, Barrhaven

Jockvale Studios

Community Arts + Social Engagement

Who we are

CASE is dedicated to working with diverse populations across the city by offering free programs, projects, and creative opportunities in partnership with artists, arts organizations, institutions and community groups.

What we do

  • CASE offers permanent and temporary commissioning opportunities to local community-based artists.
  • Establishes an inclusive approach to partnerships involving community stakeholders.
  • Incubates and supports new programs, events, and community initiatives.

#ottmusik
The City of Ottawa is very proud to introduce 25 new tracks selected for the #ottmusik playlist! #ottmusik is an initiative that brings local music to the City of Ottawa's phone systems. The goal is to answer calls as quickly as possible, but when a caller has to wait or in the event of a transfer, you’ll hear local music from this playlist.

Murals on Underpasses
The Murals on Underpasses Project was created to beautify and enhance underpasses as key gateways to the City with images that reflect and depict local culture, history or visions of artistic expression.

Contact

communityartscommunautaires@ottawa.ca

Community Galleries Selection 2018

Entry Deadline: Friday October 5, 2018 at 4:30 pm

Application Form 2018

The City of Ottawa Community Arts Program invites emerging and established artists, artist collectives and community arts organizations working in visual arts and fine craft to propose an exhibition.

The intent of the Community Galleries is to provide exhibition spaces to local and regional artists residing within 150 kilometres of Ottawa. The Community Galleries’ growth was tempered by the insights and the ambitions of local artists and arts organizations and their support towards public access and exposure to the visual arts throughout the City of Ottawa.

Proposals will be reviewed by a peer assessment committee and selected exhibitions will be presented at one of the four Community Galleries in 2019 to 2020.

Participating  Community Galleries

The Archives Gallery 112
Central Archives, James Bartleman Centre, 100 Tallwood Drive (corner of Woodroffe)
Floor plans [ PDF - 190 KB ]

The Atrium Art Gallery
Atrium at Ben Franklin Place, 101 Centrepointe Drive
Atrium Gallery Floor Plans [ PDF - 44.57 KB ]

The Trinity Art Gallery: Salon A and Salon B
Shenkman Arts Centre, 245 Centrum Boulevard
Floor plans Salon A [ PDF - 148 KB ]
Floor plans Salon B [ PDF - 141 KB ]

Each Community Gallery offers the artist shared promotional opportunities and consistent exhibition space service delivery specific to the host facility.

Direct sales of artwork by the artist is permitted in the Community Galleries’ exhibition spaces and therefore no CARFAC fee will be paid to exhibiting artists.  Professional artists and curators that wish to be supported by CARFAC fees and guidelines may submit exhibition proposals to Karsh-Masson Gallery or City Hall Art Gallery.

Eligibility guidelines

Emerging and established artists currently residing within 150 km of Ottawa are invited to apply.

The City of Ottawa supports cultural activity that is inclusive of Ottawa's diverse community, including people from diverse ancestries, abilities, ages, countries of origin, cultures, genders, incomes, languages, races and sexual orientations. The City of Ottawa recognizes the Algonquin Anishinabe Nation as Ottawa’s Indigenous Host Nation. Applications from artists of diverse origins including First Nations, Inuit and Métis are welcome and encouraged. The City of Ottawa recognizes both official languages as having the same rights, status and privileges.

Suitable artwork

The City of Ottawa Community Galleries are located within buildings that are designed as “people places” where the general public is invited to freely visit the exhibition space unsupervised. The exhibitor, when requesting an exhibition, is asked to keep in mind that the Community Galleries may not be a suitable venue for exhibiting all forms of artwork.

Application and selection process

If an artist has been awarded three consecutive exhibitions, they must refrain from applying to the gallery selection process for a period of one year after which they may apply again.

Artists wishing to apply for an exhibit in a Community Gallery for the period between April 2019 and March 2020 must apply by Friday, October 5, 2018 at 4:30 pm, following the eligibility and submission guidelines below.

Artwork submission guidelines

All submissions must include 6 images of recent artwork. These images must be submitted as digital JPEG images (300 dpi) (See page 3 application procedures for details on digital image submission.) The Peer Assessment Committee will not review any other format of images. 

It is recommended that the images reflect work that has been completed in the last two years and be representative of the intended direction of the artist's future exhibition. 

It is recommended that two of the images submitted should appear as artworks in the exhibition.

All artworks accepted for exhibition must be framed and/or presentable and ready for installation on a click rail display system. Three-dimensional works will require display stands suitable for a gallery exhibition, arranged for and provided by the artist.

Copyright / moral rights

Copyright of artworks shall remain the property of the artist. Moral rights shall remain with the artist. The City of Ottawa will seek copyright permission to reproduce the images for non-profit publicity purposes. 

Confidentiality of information

Administrators and peer assessment committee are required to treat both the content of submissions and the deliberations of the committee as confidential. Information provided by the applicant may be available to City of Ottawa staff, committees, and members of the peer assessment committee. Personal information contained therein shall be dealt with on a confidential basis pursuant to the Municipal Freedom and Protection Privacy Act. 

Assessment

All eligible proposals are reviewed by a peer assessment committee based on the following criteria:

  • artistic merit and professionalism
  • regional importance and innovation
  • quality and cohesiveness of the artwork images and the brief written proposal statement
  • appropriateness of the proposal to the public nature of the gallery space

Each peer assessment committee consists of three art professionals. Committee members meet to review the proposals together. The composition of each committee aims to balance representation of artistic specialization, practice, style and philosophy, as well as fair representation of official languages, gender, geographic areas and culture-specific communities. Peer assessment committee members are invited to participate by City employees based on their knowledge and experience, fair and objective opinions, ability to articulate ideas, and ability to work in a team environment. Committee members change with every competition. If you are interested in participating as a committee member, please email penelope.kokkinos@ottawa.ca

Final Authority

The decisions of the peer assessment committee on all matters pertaining to the assessment of artwork related to the Selection 2018 application shall be final.

Deadline and notification

Submissions must be dated, postmarked or received by hand or mail no later than Friday, October 5, 2018 at 4:30 pm. Late or incomplete submissions will not be reviewed.

Applicants will be notified of peer assessment committee details by e-mail approximately two months after the submission deadline.

Due to the large number of applications, submission feedback will not be provided. If you are not selected for the 2018 Community Galleries Selection you are encouraged to reapply in 2019.

Exhibition guidelines

Gallery Agreements

Artists selected for exhibiting will be engaged through Community Gallery “Gallery Agreements”.

The Exhibitor may sell his/her work during the exhibit therefore no CARFAC (Canadian Artists Representation/le Front des artistes canadiennes) fees will be paid to exhibitors.

The artist is responsible for the sales transaction, the pickup and/or delivery of any artwork sold. The artist will pay a 15% commission on all sales to support the Young at Art or ARTicipate Endowment funds.

All pieces of artwork are to remain in the exhibition for the duration of the show.

The City of Ottawa is not involved in the sale of exhibition artwork.

Application procedures

Application form

All interested artists are invited to submit their application to the City of Ottawa’s Community Galleries Selection 2018 by Friday, October 5, 2018 at 4:30 pm.

Please note that the digital support material you provide to us will be viewed by means of an LCD projection system during the peer assessment committee selection.

Submission

Please submit good quality, JPEG images of your artwork: 300 dpi; no larger than 2 MB each; RGB format; maximum of 1240 pixels (length or width).

Please be sure to properly label your images as follows: First and last name, followed by title of work, and year of creation used on the application form.

 (Example: Firstname_Lastname_Title_Year; Julia_Smith_TheGrey_2018.)

Selection will not accept materials that require software, plug-ins, extensions or other executables that need to be downloaded or installed.

Selection will not accept images that are imbedded in any type of presentation, such as PowerPoint, websites or Word.

Please use the Image List Template below to describe your images and place images in order of creation (most recent artwork first).

Attach your curriculum vitae, the application form and images.

Support material sent for Community Galleries Selection submissions will not be returned.

Should you have any questions please contact Penelope Kokkinos, Arts Programmer at 613-596-5783 or email at Penelope.Kokkinos@ottawa.ca or Mike Taylor, Arts Programmer at 613-580-2424 ext. 29288 or email at Mike.Taylor@ottawa.ca.

Artists submitting support material that does not correspond to the preceding guidelines will not be considered. Artists are responsible for testing submission materials to ensure readability.