Project Funding - closed | City of Ottawa

Project Funding Overview

Background

Project Funding helps support activities that increase an organization's ability to offer programs and services within the social services sector. This includes capacity building projects that strengthens the organizations or sectors administration or pilot programs that will help the community meet an unmet, complex, or growing need.

Apply for Project Funding

Project Funding is used to build the capacity of the non-profit social services sector to respond to unmet, complex and/or emerging community needs and pressures.

Assessment and allocation

Criteria for selection
Section	Total Points Possible
Population Served: Demonstration of how the project or program addresses unique and intersectional needs of priority populations Demonstrate that organizational leadership and staff are representative of the community served	19%
Summary of Initiative How much the summary aligns with the purpose of Project or Program Funding Demonstration of how the organization plans to address the need through well thought out activities that contribute to the community, capacity building, well-being, and/or resiliency How realistic the timelines are Demonstration of how the project or program reaches out to and addresses unique and intersectional needs of priority populations and priority neighbourhoods Demonstration of strong partnerships to address the need and how the need will continue to be supported after this funding has ended.	28%
Budget The viability and reasonableness of the budget	16%
Proposed Outcome Demonstrates outcomes and impacts of the project or program as well as the indicators to measure and evaluate these outcomes  How realistic and clear the benefit to the community are	37%
TOTAL:	100%

If your project or program is approved for funding

Contribution Agreement Process and Requirements

The City will send a letter by email to each successful applicant with a contribution offer and a draft contribution agreement outlining the terms and conditions of the contribution. Applicants must contact the City within five business days of the date of the letter to accept the contribution and enter into a contribution agreement.

The City may withdraw the offer of contribution if it does not receive a response within the required timeframe. Once the contribution agreement has been signed, the City will provide the contribution in the form of a single payment to the organization.

Additional requirements

There are additional requirements for successful candidates that are not in receipt of Sustainability Funding from the City. These applicants must provide the City the following documents before entering into and signing a funding agreement:

Most recent Audited Financial Statements
- If the total contribution is less than $25K, un-audited financial statements may be provided, at the complete discretion of the City, if they have been approved and signed by two officers, each of whom
  - has been appointed under a by-law of the Contribution recipient to sign agreements and contracts that bind the Contribution recipient; and,
  - has the legal capacity to execute agreements and contracts that bind the Contribution recipient
Annual General Meeting (AGM) minutes for the last two completed fiscal years:
- Draft AGM minutes from the last completed fiscal year, and
- Most recent approved AGM minutes signed by two individuals with signing authority for the organization.
Current Board of Directors list
Current organizational chart
A valid certificate of insurance identifying the City of Ottawa as an additional insured under the insured’s policy/policies of insurance.

Reporting requirement under the Contribution Agreement

Successful applicants must complete and submit an outcome report four weeks after the agreed upon date on the contribution agreement. This report includes a financial statement of actual revenues and expenses.

Insurance

Successful applicants must obtain at least $2 million of commercial general liability insurance coverage for the initiative.

Before receiving the contribution, the successful applicant must provide the City with a certificate of insurance, with the City of Ottawa named as an additional insured.

General Expectations

Successful applicants are required to fulfill all the terms and conditions of the contribution agreement. If there are difficulties in complying with any of the terms and conditions of the contribution agreement, City staff must be informed immediately so all parties can work together to resolve the situation.