Allan Hubley (Ward 23) - Disclosure of office expenses (2022-2026 Term of Council)

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Allan Hubley (Ward 23) – Disclosure of office expenses 2024

January 2024

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 85 85
Donations and Sponsorships 1,017 1,017
Memberships 60 60
City Related Business Travel 0 0
Constituent Communications and Web Services Includes websites, printing, mailing, advertising 316 316
External Services Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 22 22
Staff Costs 21,363 21,363
Recoveries 0 0
Totals 22,863 22,863
Total Budget   287,698
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 85
Special event: "2023 Ottawa Sports Awards Dinner" – ticket for A. Hubley – Centurion Conference and Event Center – Feb. 7, 2024 85
Donations and Sponsorships 1,017
Sponsorship: Thomas Cavanagh Foundation in lieu of payment for them being the provider who pulls our annual wagon rides – December 2023 1,017
Memberships 60
Membership: 2024 membership to the Royal Canadian Legion 60
City Related Business Travel 0
Other expenses
City Business Travel Covered by Other Departments Month Total Year Total
No other city related business travel to declare this month 0 0

Allan Hubley (Ward 23) – Disclosure of office expenses 2023

January 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 112 112
Donations and Sponsorships -63 -63
Memberships 55 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 281 281
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals -39 -39
Staff Costs 12,904 12,904
Recoveries 0 0
Totals 13,250 13,250
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 112
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – décor, design, set-up and take-down – Bridlewood Church Of The Nazarene – Nov. 21, 2022 73
Community event: "Councillor Hubley's Annual Kanata South Wagon Rides" – food, refreshments and supplies – Kanata South – Dec. 2022 39
Donations and Sponsorships -63
Donation: "John Young Holiday Tea" – gift basket for raffle – John Young Elementary School – Nov. 26, 2022   72
Sponsorship: Canada Tulip Festival – “Adopt a Tulip” to help support their festival – Nov. 2022 – accounted for in 2022 -50
Donation: "The People of Tomorrow" – toothpaste and toothbrushes for care packages – Nov. 2022 – accounted for in 2022 -85
Memberships 55
Memberships: Royal Canadian Legion Kanata Branch 638 55
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

February 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 72 184
Donations and Sponsorships 0 -63
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 429 710
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 68 29
Staff Costs 12,916 25,820
Recoveries 0 0
Totals 13,485 26,735
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 72
Special event: "Comedy Night in Ottawa Feat. The Candy Awards" – tickets for A. Hubley and W. Hubley – Algonquin Commons Theatre – Mar. 25, 2023 72
Donations and Sponsorships 0
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

March 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 1,502 1,686
Donations and Sponsorships 380 317
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 1,638 2,348
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 277 306
Staff Costs 14,978 40,798
Recoveries 0 0
Totals 18,776 45,511
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 1,502
Community event: "International Women's Day" – catering and gift cards for silent auction – Moose McGuire's Kanata – Mar. 9, 2023 1,502
Donations and Sponsorships 380
Sponsorship: Holy Trinity High School – "Holy Trinity High School Terry Fox Run" – Holy Trinity High School – Oct. 6, 2022 180
Sponsorship: Girl Guides of Canada – "70th Crocus Girl Guides event" in support of Kanata Girl Guides group – Daughin, Manitoba – Aug. 2023 200
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments Month Total Year Total
No other city related business travel to declare this month 0 0

April 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 310 1,996
Donations and Sponsorships 1,929 2,247
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 260 2,608
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 124 429
Staff Costs 17,514 58,312
Recoveries 0 0
Totals 20,137 65,647
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 310
Community event: "Councillor Hubley's International Women's Day Celebration" – A/V equipment rental – Moose McGuire's Pub & Grill – Mar. 9, 2023 208
Hospitality: Breakfast meeting at Rockin Johnny's, to plan the Glen Cairn 60th event  - A. Hubley, R. Nino, K. McDowell, T. Flood – Mar. 23, 2023 102
Donations and Sponsorships 1,929
Sponsorship: St. Martin de Porres Catholic School – "St. Martin de Porres Dance-a-thon" – to raise funds for school improvements – May 5, 2023 250
Sponsorship: Proud To Be Me – "Proud To Be Bully Free Gala" in support of their youth programs and services – Brookstreet Hotel – May 6, 2023 750
Sponsorship: U14AA West Ottawa Ringett team to support their upcoming trip to Dieppe, NB for the Canadian Eastern Ringette Championships – Apr. 20-23, 2023 250
Donation: Donation of pizza for hockey event "CAHA Tournament: Friday Night Pizza & Fire Brigade Museum Tour" by the Capital City Condors – Bytown Fire Brigade Museum – Mar. 17, 2023 429
Sponsorship: Youth Services Jeunesse – “On the Road 4 Mental Health” – Ottawa – Jun. 3, 2023 250
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments Month Total Year Total
No other city related business travel to declare this month 0 0

May 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 457 2,453
Donations and Sponsorships 200 2,447
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 5,312 7,920
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 247 676
Staff Costs 21,029 79,341
Recoveries 0 0
Totals 27,245 92,892
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 457
Community event: “JJ Clarke Commemorative Naming Ceremony” – supplies – JJ Clarke Park – Nov. 14, 2019 – uncashed cheque returned -9
Hospitality: Coffee for the ward office – uncashed cheque returned -50
Hospitality: Lunch from Wild Wing for "Rink Operator Appreciation Lunch" – 20 guests – Apr. 15, 2023 516
Donations and Sponsorships 200
Donation: "Rink Operator Appreciation Lunch" – gift cards as prizes – Wild Wing Kanata – Apr. 15, 2023 200
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

June 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 1,910 4,363
Donations and Sponsorships 500 2,947
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 1,719 9,640
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 207 883
Staff Costs 14,833 94,174
Recoveries 0 0
Totals 19,169 112,061
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 1,910
Community event: "Councillor Hubley's Seniors Social" – food, refreshments, supplies and entertainment – Kanata Recreation Complex – Jun. 7, 2023 1,083
Community event: "Glen Cairn 60th Anniversary" – refreshments, supplies and entertainment – Glen Cairn Community Centre – Jun. 3, 2023 827
Donations and Sponsorships 500
Sponsorship: Holy Trinity Catholic High School – "Kanata South Kindness Bursary 2023" – June 2023 250
Sponsorship: A.Y. Jackson Secondary School – "Kanata South Community Kindness Bursary 2023" – June 2023 250
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

July 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 0 4,363
Donations and Sponsorships 0 2,947
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 2,387 12,027
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 124 1,007
Staff Costs 14,558 108,732
Recoveries 0 0
Totals 17,069 129,130
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 0
Donations and Sponsorships 0
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

August 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 0 4,363
Donations and Sponsorships 249 3,196
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 342 12,369
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 124 1,131
Staff Costs 15,591 124,322
Recoveries 0 0
Totals 16,305 145,436
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 0
Donations and Sponsorships 249
Community event: "Kanata Multicultural Dance, Music & Food Festival" – park permit – Kanata Recreation Complex – Sept. 24, 2023 249
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

September 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 3,622 7,985
Donations and Sponsorships 500 3,696
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 1,102 13,471
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 124 1,254
Staff Costs 16,839 141,161
Recoveries 0 0
Totals 22,187 167,622
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 3,622
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – Christmas trees – Bridlewood Church Of The Nazarene – Dec. 2023 2,148
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – Christmas trees – Eva James Community Centre – Dec. 2023 766
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – Christmas trees – Crownridge Park – Dec. 2023 546
Community event: "Glen Cairn Community’s 60th Anniversary" – Glen Cairn Community Center – Jun. 3rd 2023 162
Donations and Sponsorships 500
Sponsorship: Crime Stoppers' "NCACS 37th Annual Golf Tournament" – Pine View Golf Course – Jul. 20, 2023 250
Sponsorship: Rotary Club of Kanata – "A Taste of Wine and Chocolate" – Pinhey's Point – Sept. 23, 2023 250
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

October 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 576 8,562
Donations and Sponsorships 0 3,696
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 5,706 19,177
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 65 1,319
Staff Costs 17,742 158,903
Recoveries 0 0
Totals 24,089 191,711
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 576
Community event: "Kanata Multicultural Dance, Music & Food Festival" – water and porta potties rental – Kanata Recreation Complex – Sept. 24 , 2023 443
Hospitality: Coffee and water for the ward office 133
Donations and Sponsorships 0
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

November 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 1,436 9,998
Donations and Sponsorships 0 3,696
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 844 20,021
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 423 1,742
Staff Costs 37,694 196,597
Recoveries 0 0
Totals 40,398 232,109
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 1,436
Special event: "Youth Services Bureau Foundation's Rise & Thrive event" – ticket for A. Hubley – The Horticulture Building – Oct. 19, 2023 150
Community event: purchase of Holiday Décor to be used at various Christmas events in December – Kanata – December 2023 293
Hospitality: Breakfast meeting at Buster's Bar & Grill with A. Hubley, A. Lamarche and Father Paul to discuss the Kanata Santa Claus Parade – Kanata – Nov. 25, 2023 73
Community event: "Kanata Santa Claus Parade" – candy, supplies and bus charter for volunteers – Kanata – Nov. 25, 2023 920
Donations and Sponsorships 500
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments   Month Total Year Total
No other city related business travel to declare this month 0 0

December 2023

Summary of monthly expenses
Category (summary) Month Total Year Total
Special Events, Community Receptions and Hospitality 5,154 15,152
Donations and Sponsorships 1,543 5,239
Memberships 0 55
City Related Business Travel 0 0
Constituent Communications and Web Services  Includes websites, printing, mailing, advertising 5,559 25,580
External Services  Includes office assistance and consulting services 0 0
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 4,177 5,919
Staff Costs 16,944 213,541
Recoveries 0 0
Totals 33,377 265,486
Total Budget   282,583
List of itemized expenses
Category (details) Totals
Special Events, Community Receptions and Hospitality 5,154
Hospitality: Coffee for the ward office 40
Hospitality: Holiday office lunch from Firehouse Subs with A. Hubley, M. Wright, J. Marcone, M. Servant and JJ. DeCastro – Dec. 21, 2023 88
Community event: "Kanata Santa Claus Parade" – refreshments, candies, supplies and fire truck for parade float – Kanata – Nov. 25, 2023 349
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – food, refreshments, supplies and Christmas trees – Bridlewood Church Of The Nazarene, Eva James Community Centre and Crownridge Park – December 2023 3,744
Community event: "Councillor Hubley's Seniors Social" – food – Kanata Recreation Complex – Jun. 7, 2023 – tax corrections -581
Community event: "Councillor Hubley's Seniors Social" – food – Kanata Recreation Complex – Jun. 7, 2023 586
Community Event: "Wagon Rides" – supplies – Holy Trinity High School, W.O Mitchell E.S, Crownbridge Park and St. Martin De Porres E.S – Dec. 5-18, 2023 529
Community event: Councillor Hubley's 2023 budget meeting – refreshments – John G. Mlacak Community Centre – Nov. 23, 2023 41
Donations and Sponsorships 1,543
Sponsorship: Roch Carrier Elementary School to help them purchase a fridge for their lunch program and school activities – December 2023 1,243
Donation: 872 Kanata Air Cadet Squadron – "872 Squadron’s Annual Spaghetti Dinner and Auction" – gift card for silent auction – John G. Mlacak Community Centre – Nov. 25, 2023 50
Sponsorship: Scouts Canada for their programs and services 250
Memberships 0
City Related Business Travel 0
Other expenses
Other Business Travel Covered by Other Departments Department  Month Total Year Total
Training: Technical Tour of Durham’s Waste-to-Energy Facilities – Durham, ON – Aug. 23-24, 2023 Hotel and per diem paid by the Office of the City Clerk (travelled with Councillor Brown) 296 296

Allan Hubley (Ward 23) – Disclosure of office expenses 2022

November 2022

The 2022-2026 term of Council began on November 15, 2022. Expenses outlined in the following November table may reflect expenses from both the previous term and from this term of Council for the purpose of public disclosure. It is noted the applicable expenses were appropriately allocated from the Member’s 2022 and 2023 Council-approved budgets.

Category (summary) Month Total Year Total  
Summary of monthly expenses
Special Events, Community Receptions and Hospitality 0 4,994
Donations and Sponsorships 0 1,569
Memberships 0 0
City Related Business Travel 0 0
Constituent Communications and Web Services   Includes websites, printing, mailing, advertising 247 11,972
External Services   Includes office assistance and consulting services 0 4,725
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 749 3,849
Staff Costs 7,946 110,941
Recoveries 0 0
Totals 8,943 138,050
Total Budget   278,408
Category (details) Totals
List of itemized expenses
Special Events, Community Receptions and Hospitality 0
Donations and Sponsorships 0
Memberships 0
City Related Business Travel 0
City Business Travel Covered by Other Departments Month Total Year Total
Other expenses 
No other city related business travel to declare this month 0 0

December 2022

Category (summary) Month Total Year Total  
Summary of monthly expenses
Special Events, Community Receptions and Hospitality 17,907 23,481
Donations and Sponsorships 714 2,284
Memberships 125 125
City Related Business Trave 0 0
Constituent Communications and Web Services   Includes websites, printing, mailing, advertising 5,588 17,560
External Services   Includes office assistance and consulting services 52,028 56,753
Materials, Office Supplies and Related Services Includes office, computer supplies, facility rentals 5,908 9,177
Staff Costs 39,287 150,227
Recoveries 0 0
Totals 121,557 259,607
Total Budget   278,408
Category (details) Totals
List of itemized expenses
Special Events, Community Receptions and Hospitality 17,907
Hospitality: Staff Christmas lunch at D’arcy McGees with A. Hubley, H. Driver, J. Marcone and M. Servant – Dec. 21,2022 106
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – décor, design, set-up and take-down – Eva James Community Centre – Nov. 16, 2022 3,962
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – décor, design, set-up and take-down – Glen Cairn Park – Nov. 14, 2022 4,916
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – décor, design, set-up and take-down – Bridlewood Church Of The Nazarene – Nov. 21, 2022 5,322
Community event: "Councillor's Annual Community Christmas Tree Lighting Ceremony" – supplies, décor, design, set-up and take-down – Crownridge Park – Nov. 17, 2022 2,060
Special event: "Kanata Legion Remembrance Day Dinner" – tickets for A. Hubley, W. Hubley, J. Marcone and M. Wright – Royal Canadian Legion Branch 638 – Nov. 19, 2022 100
Community event: "Councillor Hubley's Annual Kanata South Wagon Rides" – food, refreshments and supplies – Kanata South – Dec. 2022 267
Special event: “Farewell Roast & Toast of Mayor Jim Watson and Councillor Eli El-Chantiry” in support of the Dave Smith Youth Treatment Centre – tickets for A. Hubley and W. Hubley – Brookstreet Hotel – Nov. 24, 2022 360
Special event: "Christmas Cheer Breakfast" – ticket for A. Hubley – Shaw Centre – Dec. 2, 2022 90
Special event: "Slam For Steph" – ticket for A. Hubley – Notre-Dame High School – Dec. 1, 2022 184
Special event: "EDI/Anti-Racism Training for Council and Municipal Leaders" – ticket for A. Hubley – virtual event – Jan. 17, 2023 540
Donations and Sponsorships 714
Sponsorship: 872 Kanata Air Cadet Squadron – "872 Squadron’s Annual Spaghetti Dinner and Auction" – John G. Mlacak Community Centre – Dec. 3, 2022 250
Sponsorship: Canada Tulip Festival – “Adopt a Tulip” to help support their festival – Nov. 2022 50
Donation: "The People of Tomorrow" – toothpaste and toothbrushes for care packages – Nov. 2022 95
Sponsorship: Scouts Canada to help support the 3rd Kanata Scout Group 250
Donation: "John Young Holiday Tea" – gift basket for raffle – John Young Elementary School – Nov. 26, 2022 69
Memberships 125
Memberships: Royal Canadian Legion Kanata Branch 638 125
City Related Business Travel 0
City Business Travel Covered by Other Departments Month Total Year Total
Other expenses 
No other city related business travel to declare this month 0 0