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Compliance Reporting

Compliance Reporting

A Compliance Report provides owners and/or their authorized agents with information regarding a property's status with respect to compliance with development by-laws or agreements and a summary of building permit activity. Compliance Reports are typically requested as a result of a possible sale or refinancing of a building or property.

Compliance Reports By-law No. 2003-069

Compliance summary report 

The Compliance Summary Report provides information regarding issued building permits on file, the status of occupancy permits/final inspections and any outstanding orders/complaints as they relate to the Ontario Building Code, Zoning By-law and/or Property Standards By-law.

 Compliance Summary Report Form [ PDF – 45 KB ]

Report on compliance 

The Report on Compliance provides information about issued building permits on file, the status of Occupancy Permits/final inspections and any outstanding orders/complaints as they relate to the Ontario Building Code, Zoning By-law and/or Property Standards By-law. This report also identifies and explains the property's zoning designation and provides feedback on whether the current use, as provided, conforms to the applicable Zoning By-law. When an application includes a plan of survey signed and dated by an Ontario Land Surveyor, the report will also comment on the conformity of existing building setbacks within the setback provisions in the associated Zoning By-law.

Report on Compliance Form [ PDF – 53 KB ]

Update report on compliance 

An Update Report on Compliance is typically requested as a result of outstanding inspections, open orders, or submission of a survey. An Update must be requested within 90 days of the original report, otherwise a new application for a Summary or Zoning Compliance Report is required.

Update Report on Compliance Form [ PDF – 50 KB ]

Report on compliance with agreement

The Report on Compliance with Agreement summarizes the status of development agreements (i.e.: SubdivisionSite Plan Control and Demolition Control) that are associated with a property, or a development. The agreement is circulated to appropriate city departments to verify whether requirements or conditions in the agreement have been fulfilled. Any outstanding issues or deficiencies discovered from the review are identified in the report along with contact names.

Report on Compliance with Agreement Form [ PDF – 47 KB ]

Pool Enclosure Compliance Report

The Pool Enclosure Compliance Report provides information from available records on the Pool Enclosure Permit, inspection reports and any outstanding Notices of Violation/Orders. The Pool Enclosure Compliance Report requires an inspection with permission obtained from the property owner by the Applicant. The inspection confirms the regulatory compliance of the existing pool enclosure, including whether it is equipped with self-closing, self-latching and locking device(s) which ensures the gate can be kept locked at all times except when in use.

Request for Pool Enclosure Compliance Report Form [ PDF - 33 KB ]

Request for Consent for Pool Enclosure Compliance Report Inspection Form [ PDF 32 KB ]

Request for release of agreement 

The Release of Agreement report provides an applicant with written confirmation advising whether agreements associated with a property or a development can be released from title (i.e. Site Plan ControlCash in Lieu of Parking, or Demolition Control Agreements). The Request for a Release of Agreement Report is circulated to appropriate city departments with to confirm whether or not a release is supported.

The applicant is notified in writing whether approval for the release has been granted or denied. An explanation will be provided when approval has not been granted, Should the agreement be approved for release, the applicant will be instructed to contact the City's Legal Services Branch (a separate fee may be applicable) to request the release of the agreement from title.

Request for Release of Agreement Form [ PDF – 46 KB ]
Request for Partial Release of Agreement Form [ PDF – 47 KB ]

Zoning designation letter with list of permitted uses 

The Zoning Designation Letter with List of Permitted Uses provides the zone designation as per the applicable by-law as well as a list of permitted uses within that zone. Requests are to be submitted in writing indicating the municipal address of the property.

How to apply 

To obtain a requisition/application form, you may either download the form or contact the Compliance and Enforcement office of Building Code Services.

It is important to specify the existing use, including the number of units and the number of storeys, in order to determine the applicable fee. Survey plans submitted must be legible, dated and signed by an Ontario Land Surveyor.

Fees 

Please refer to the Fee Schedule for a complete list of the current fees associated with these reports.

All requests for Compliance Reports should be addressed to:

Planning and Growth Management
Building Code Services Branch
Compliance and Enforcement
101 Centrepointe Drive
Nepean, ON K2G 5K7

Should you require further information, please contact either of the following: 

Karen Martelock: 613-580-2424, ext. 13330
Kimberly Ross; 613-580-2424, ext. 41286
Deborah Courneya: 613-580-2424, ext. 41318

Additional Information
Compliance Reports By-law No. 2003-069

Who to contact: Building Code Client Service Centre or 3-1-1
Where to apply: Building Code Client Service Centre
Application Form: Compliance Report

Access to Building Permit Records

The City of Ottawa’s Access to Building Permit Records program, (also previously known as View and Release), allows general access to building permit records, while ensuring that the access to the information requests respect the intent of the Copyright Act, without the necessity of a formal request under the Municipal Freedom of Information and Protection of Privacy Act.

Submit an Access to Building and Permit Records Application Form [ PDF – 36 KB ] to view documents associated with an issued building permit or to request copies of the building permit application, building permit, building plans, inspection reports, occupancy permit,  and outstanding orders. Submit the application form and applicable fee by mail to the address on the form or bring the form and fee to your local Client Service Centre. Additional costs for photocopies will apply once the file has been viewed.

Note:  Effective August 1, 2017, payments can longer be made in cash for any services related to Building Code Services.  Accepted methods of payment will be debit card, cheque, bank draft and money order made payable to the City of Ottawa. 

The City cannot guarantee that the information you are requesting will be located. Please note that fees are non-refundable. The Access to Building Permit Records program allows for the provision of copies of building permit plans to the current property owner for specific types of residential use buildings for renovation purposes. Specific residential use building has been defined as a converted or purpose-built building comprised solely of low rise dwelling units and includes detached, linked detached, semi-detached, duplex, three-unit dwellings and townhouses.

The current property owner may assign a person as their "authorized agent" to act on their behalf to view and obtain copies of documents. The application form [ PDF 36 KB ]and the "Authorized Agent form" [ PDF 130 KB ] must be signed by the current property owner.

The person making the request for release of the building plans will be required to submit proof of ownership and copies will be stamped “Copyright Act may apply to use and reproduction”. The applicant will also be required to acknowledge that the intended use falls within the parameters of the Copyright Board’s standard of implied license, that there is an implied right to a copy of the building plans benefiting the property owner for the purpose of renovating their building.

Requests to obtain copies of building plans for all other uses (i.e. apartment, commercial, industrial, institutional, mixed use buildings) will follow the established process and the person making the request must provide the City with the written consent of the copyright holder in order to obtain copies of building plans. For more information please contact buildingrecords@ottawa.ca.

View a detailed list of permits issued or a summary of permits issued by building type.

Who to contact: Building Code Client Service Centre or 3-1-1

Where to apply: Building Code Client Service Centre

Application From: Access to Building Permit Records