Rendering of Rideau Street and William Street Renewal
Closing date: Monday, December 14, 2020, noon, Eastern Standard Time
Total budget: $65,000 plus Harmonized Sales Tax
Contact: Hannah Kingscote, Public Art Officer
1.1 Public Art Program background
Established in 1985, as one of the first in Canada, the City of Ottawa Public Art Program is committed to increasing awareness and appreciation of the visual arts in Ottawa by collecting, commissioning and exhibiting works of art. A renewed Public Art Policy incorporates the strengths of past decades in Ottawa and reaffirms the objectives of commissioning professional artists to create original works of art for integration into public places. The Public Art Policy mandates one percent of funds from municipal development are mandated for public art in order to enhance public spaces and make art accessible to everyone.
1.2 Public Art Opportunity
The City of Ottawa invites professional artists or artist teams to submit qualifications for the opportunity to design, fabricate and install a permanent, site-specific linear artwork at three new OC Transpo bus transit shelters on Rideau Street and William Street. This two-stage competition in held in accordance with the Public Art Policy. This Request for Qualifications document provides information, details and submission requirements relating to the Rideau Street and William Street renewal project and to this public art competition.
1.3 Acknowledgement - Honouring the Algonquin Anishinabe Nation, First Nations, Inuit and Métis peoples
Ottawa is built on unceded territory of the Algonquin Anishinabe Nation. The people of the Algonquin Anishinabe Nation have lived on this territory for millennia. Their culture and presence have nurtured and continue to nurture this land. The City of Ottawa would like to honour the people and land of the Algonquin Anishinabe Nation. The City of Ottawa would also like to honour all First Nations, Inuit and Métis people, their elders, their knowledge keepers, both young and old, their ancestors and their valuable past and present contributions to this land.
This request for qualifications is an equal opportunity, open to local, national and international professional artists and artist teams with experience in creating permanent public art and working with multidisciplinary teams. City of Ottawa employees are not eligible to apply.
The City of Ottawa supports cultural activities that are inclusive of Ottawa's diverse communities including people from diverse ancestries, abilities, ages, countries of origin, cultures, genders, incomes, languages, races and sexual orientations. Applications from First Nations, Inuit and Métis are welcome and encouraged. The City of Ottawa recognizes both official languages (English and French) as having the same rights, status and privileges.
2. Rideau Street and William Street renewal project - background
2.1 Rideau Street and William Street Renewal – Project Vision
The City of Ottawa is undertaking the detailed design and construction of a renewed Rideau Street, from Sussex Drive to Dalhousie Street. This project involves the reconstruction of the streetscape elements and transportation components within the Rideau Street right of way, and also the renewal of a portion of William Street, between George Street and Rideau Street.
The design for the renewed corridor will increase pedestrian space to serve the needs of the LRT Confederation Line at Rideau Station, in addition to renewing the street surface infrastructure. The renewal work aims to create an inviting and accessible place whilst acknowledging Rideau Street as an important public space within downtown Ottawa. The project will add street greening to the space, create a bike friendly infrastructure and provide a balance of functionality and aesthetics.
2.2 Rideau Street and William Street Renewal – Project Schedule
*Project schedule and milestones subject to change
|General Contractor services contract awarded
||Spring 2020 to end of year 2020
3. Public Art opportunity
3.1 Public Art Vision
The public art installations Rideau Street and William Street will integrate visually significant elements that provide identity and distinctive character to the site. The linear artworks will artistically enhance the renewed streetscape, and should also serve a purpose to deter people from leaning against the exterior rear shelter walls. The artworks should reflect the streetscaping strategy for Rideau Street and William Street which acknowledges the historic nature of the corridor, in addition to incorporating contemporary elements to ensure a timeless design.
The artwork will enhance the site by creating an environment that is aesthetically interesting and engaging for the community, pedestrian and vehicular traffic. The artworks should be conceptually and visually innovative, and reflect a thorough and sensitive understanding of place, context and setting. Applicants should be mindful of the daily use of the Rideau Street spaces and consider how artworks can contribute to an inviting civic realm in the heart of the nation’s capital.
3.2 Public Art Design Requirements
Completed works of art shall:
- Demonstrate contemporary artistic excellence
- Be conceptually timeless and enduring
- Show sensitivity to the surrounding community and address site characteristics
- Complementing the style, scale and medium of the renewed streetscape, and of the new transit shelter design
- Be engaging to pedestrians and transit riders
- Be safe for the public and maintain a clear view through the back of the shelter (CPTED principles)
- Be made of highly permanent materials that are suitable to the environment and require minimal maintenance
- Comply with all building and electrical codes and bylaws
3.3 Public Art sites and descriptions
The plan above shows the location of the three new transit shelters, with one shelter on the north side of Rideau Street, and two shelters on the south side of Rideau Street.
Three new OC Transpo transit shelters have been identified for artwork installations, and applicants are invited to consider proposing permanent, site-specific linear artworks for all three spaces when applying to this opportunity.
Proposed artwork should span the full length of the exterior rear wall of each shelter. The artwork should be free standing, however non-load bearing lateral bracing for the artwork may be available from the shelter columns. Linear artworks should be a maximum depth of 12 inches from the rear glazing of the transit shelter, so as not to impede pedestrian flow along the sidewalk.
The foundation concrete pad is a 350 mm depth at the rear of the shelter.
North shelter: rendering and technical dimensions
North front elevation
North top view
North left elevation
Yellow outline shows the artwork space at the rear of the exterior glazed wall.
South east shelter: rendering and technical dimensions
South east front elevation
South east top view
South east shelter left elevation
Yellow outline shows the artwork space at the rear of the exterior glazed wall.
South west shelter: rendering and technical dimensions
South west front elevation
South west top view
South west left elevation
Yellow outline shows the artwork space at the rear of the exterior glazed wall.
3.4 Public Art Budget
The total budget for this commission is $65,000 in Canadian Dollars plus Harmonized Sales Tax. This public art budget includes all costs to consult, collaborate, design, fabricate, store, transport and install the public art, plus the cost of engineering, attachments and anchoring to the concrete slab. This should also include the Artist’s or Artist’s team time, travel and attendance at meetings and events.
4. Request for Qualifications Process
This public art commission will be awarded following a two-stage, arm's length, competitive process as follows:
Request for Qualifications: Stage I
Qualifications will be evaluated by a Peer Assessment Committee consisting of artists with public art experience, a community representative and representatives from the Rideau Street and William Street Renewal project. This committee will review and evaluate submissions from artists in accordance with the Evaluation Criteria and will shortlist a maximum of four artists to advance to Stage II.
Request for Proposals: Stage II
Shortlisted artists will meet with the Project Team for an Information Session remotely, and will be given Terms of Reference for preparing proposals, drawings and budgets for Stage II of the competition. Shortlisted artists will be paid an honorarium of $500 plus Harmonized Sales Tax for the preparation of a presentation to the Peer Assessment Committee.
A technical review of proposals will be requested prior to the final submission date. Proposals will be reviewed by the project team, which will provide feedback on the technical and logistical feasibility of the proposed artwork. Draft proposals will not be shared with the voting members of the Peer Assessment Committee. Comments will be shared with shortlisted artists in order to be incorporated into final proposals.
At a date following the submission of Stage II documentation, artists will meet individually with the Peer Assessment Committee for a 30 minute interview to present their proposals and answer questions. It is expected that a finalist will be determined by the peer assessment committee in December 2020. Shortlisted artists should ensure they have access to a high-speed internet connection to enable this interview to be conducted virtually.
4.2 Schedule (Dates subject to change)
|Request for Qualifications issued
||5 November 2020
|Deadline for Submissions – Request for Qualifications closing date
||14 December 2020
|Peer Assessment Committee Stage 1
||7 January 2021
|Shortlisted Artists notified and issued with Terms of Reference
||8 January 2021
|Information meeting for Shortlisted Artists
||13 January 2021
|Deadline for draft submissions
||26 February 2021
||1 to 5 March 2021
|Deadline for final submissions
||29 March 2021
||9 to 19 April 2021
|Peer Assessment Committee Stage 2: Presentations and Interviews
||25 April 2021
|Meeting with commissioned artist or artist team and Project Team
||Late April, early May 2021
|Fabrication and installation
||May to Fall 2021
Inquiries regarding this Request for Qualifications must be directed to Hannah Kingscote, Public Art Officer by email at firstname.lastname@example.org or phone 613-244-4429
5. Request for Qualifications Requirements and Evaluation
Applicants are required to address the following requirements in sufficient depth in their submissions. The onus is on the applicants to demonstrate that it meets the requirements specified in this Request for Qualifications.
- Experience working on public art projects integrated within larger-scale construction projects preferred
- Innovation and problem solving
- Excellent written and oral communications skills
- Knowledge and ability to interpret architectural drawings
- Experienced working with stakeholders or others involved in the projects as required
- Availability to deliver the project for the duration as set out in the project schedule
5.2 Evaluation Criteria
All submissions will be evaluated based on the artist’s experience and qualifications (resumé), previous artwork (digital images) and ability to address the public art vision (expression of interest) in relation to this Call to Artists.
Please note: The City of Ottawa reserves the right to reject any or all submissions, or any part thereof, or to terminate or re-advertise the project. The decision of the peer assessment committee is final.
6. Submission requirements
Your submission must include all 4 sections listed below. Accessible formats and communication supports are available on request.
- Support material may be written in English or French
- Written documents must be submitted as a single PDF file
- Submissions must be received by the deadline of Monday, December 14, 2020, noon Eastern Standard Time
- New! Please send all support material electronically using our online application form. Have your content ready for inputting. The form does not save your information if you leave or refresh the page.
Late or incomplete applications will not be accepted.
The Public Art Program will send you a confirmation email when your application has been received and processed. If you do not receive an email from the Public Art Program two weeks after your submission, please contact us for confirmation.
All participants will be notified of the results of the selection process by email.
A complete submission must include all requirements as listed below:
6.1 Resumé and References
Submit a current resumé of your art training, public exhibitions and commissions of your artwork and projects and any other experience directly relevant to this opportunity on a maximum of three pages. Include your name, mailing address, telephone number and email address. If you are applying as a team, submit a separate resumé for each team member and clearly identify the lead contact for this project.
In addition, submit contact information for two professional references who can verify qualification and projects demonstrated in the submission. References will be called for shortlisted artists only for verification purposes. Please ensure these references are aware that they may be contacted by the City of Ottawa as part of the process for this Request for Qualifications.
6.2 Sample Projects
Submit a maximum of two written pages detailing information on relevant project experience, in up to three projects of similar scope and size, undertaken or completed in the past ten years. Each project example should demonstrate experience in related public art projects. Include the following information for each project: project title, team members, client name and location, detailed budget, duration, project overview, role on team, methodology and any other unique or relevant information. Images may be included but not required.
6.3 Expression of interest
Submit a maximum of two written pages explaining why you are interested in this opportunity.
- What aspects of this opportunity inspires and excites you?
- What connects you and/or your work to the public art vision for this project?
- What perspective / approach will you bring to the project?
- If you are applying as an artist team, tell us about your past collaborations and how you would work together on this project.
*Please do not include proposal information or sketches of a proposed concept. These will not be accepted at this stage as this Call to Artists is a Request for Qualifications not a Request for Proposals.
6.4 Samples of previous artwork and detailed list
Submit a maximum of ten files in a combination of digital images and/or video/new media submission of previous artwork. An image file may include a collage of multiple images of the same project, in order to show details or alternate views. Artist teams are also to submit a maximum of ten files. If additional files are included, only the first ten files in the numerical sequence will be considered.
In addition, submit a list, maximum two written pages, with detailed information on the submitted digital images of previous artwork, using the name assigned to the file as per the examples below. Include title, date, medium, dimensions, budget, location, fabrication and installation process and other pertinent information of submitted samples of previous artworks.
Digital image file specifications:
- JPG format
- Maximum of 1,240 pixels (along the longest side)
- Digital image files should be named with a number, followed by the title, date, medium, metric dimensions and cost, each separated by an underscore.
An example of this naming convention is as follows:
- 01_Title_date_medium_ height x width x depth cm_ $cost.jpg
- 02_Untitled_2014_LED and resin_1 x 4.5 x 7 m_$180,000.jpg
Video and New Media file specifications:
- PC compatible
- Viewable in Windows Media Player or QuickTime
- Named using the same naming convention as above
- Applicants are responsible to test their submission materials to ensure readability
- Each minute of video/new media content counts as one digital image
Time-based media files must be:
- Shared using a web link to each video or audio file. If the web link does not work, the content will not be viewed.
- Cued to the excerpt you want presented to the committee (or provide detailed cue instructions in the description field).
Materials that require specialized software, plug-ins, extensions or other executables that need to be downloaded or installed, or materials that are embedded in any type of presentation, such as websites or Word or PowerPoint documents, will not be accepted.
7. Request for Qualifications Conditions
7.1 City Rights
The City of Ottawa reserves the right to reject any or all submissions, or any part thereof, or to terminate or re-advertise the Call to Artists. The decision of the Peer Assessment Committee is final.
7.2 Disclosure of Information
Applicants shall not issue a news release or other public announcement pertaining to details of the Request for Qualifications, their Request for Qualifications Submission, or the selection process, without the prior written approval of the City of Ottawa.
7.3 Copyright and moral rights
Copyright, including any and all designs, drawings and final works of art, shall remain the property of the Artist. Moral rights remain with the Artist.
7.4 Confidentiality of Information
City of Ottawa employees and Peer Assessment Committee members are required to treat both the content of submissions and the deliberations of the committee as confidential.
Information provided by the applicant may be available to City of Ottawa employees and members of the peer assessment committee. Personal Information in your submission is collected under the authority of the City Council approved Public Art Policy. Personal information will only be used for evaluating your submission and administering the City of Ottawa’s Public Art Program.
Artist Supply Agreement
The contract between the City of Ottawa and the selected Artist for the public art opportunity.
Peer Assessment Committee
A group of individuals with expertise in diverse parts of the arts sector, including disciplinary knowledge and other expertise. Such committees review and assess applications as part of the public art procurement process.
An artist who:
- Has specialized training in the artistic field (not necessarily in academic institutions).
- Is recognized as a professional by his or her peers (artists working in the same artistic tradition).
- Is committed to devoting time and resources to artistic activities.
- Has a history of public presentation or publication.
Technical Review Panel
To be composed of conservation, design, engineering and project technical experts, responsible for reviewing the selected artist(s) public art proposal regarding feasibility, maintenance, conservation and other technical considerations.