Council and standing committees

The City of Ottawa is implementing new security measures to ensure a safe and secure environment for Council, Standing Committee and Transit Commission meetings in the City Hall Council Chambers – Andrew S. Haydon Hall.

Council and committee agendas and minutes

Council and Committee Agendas and Minutes can be accessed from the interim version of our new Council and Committee Meetings portal. To access this content, you will need:

• Most recent version of Google Chrome, Firefox, MS Edge, or Safari
• Operating system: Windows 7+, Mac OS X 10.7+, or Ubuntu 10+
• Internet connection with 1+ Mbps

Please note that while the City of Ottawa is transitioning to our new E-Agenda software, you can continue to access Council and Committee materials through the existing SIRE E-Agenda page, which works best with Internet Explorer.

During this time of transition, if you are unable to find a document, please send an email to Committees@ottawa.ca.

Looking for old Council, Standing Committee, Transit Commission or Advisory Committee meeting agendas and minutes? Review meetings that occurred prior to June 18, 2012.

Upcoming meetings of the Ottawa Board of Health, Ottawa Police Services Board, Ottawa Public Library Board and Committee of Adjustment can also be found in SIRE E-Agenda.

Live Streaming in YouTube

You can also view or listen to live meetings in progress, or access the video or audio past meetings, directly on YouTube at the following links:

Ottawa City Council (English Stream)

Conseil municipal d’Ottawa (French Stream)

In order to access the YouTube live stream, the most recent version of Google Chrome, Firefox, MS Edge, or Safari is required.  It will not work with Internet Explorer 10 or earlier

City Council meeting video with Closed Captioning is available in both French and English courtesy of Rogers TV. For most Standing Committees, Sub-Committees, Transit Commission and the Police Services Board, the meeting audio is available in the language being spoken in the meeting room.

Older Meetings

Looking for old Council, Standing Committee, Transit Commission or Advisory Committee meeting minutes? Review meetings that occurred prior to June 18, 2012.

Looking for old Board meeting minutes? Review meetings that occurred prior to January 2015 for Ottawa Board of Health, Ottawa Public Library Board and Ottawa Police Services Board.

Looking for Committee audiocasts that occurred prior to January 2013?  Listen to past committee meetings.

Looking for Council webcasts that occurred prior to January 2013? Watch previous Council meetings.

Please note: Committee and Transit Commission agendas are typically released one week prior to the meeting date and draft Council agendas are released seven calendar days prior to the meeting date. Dispositions are published following the conclusion of the meeting. Meeting minutes are confirmed by Committee, Commission or by City Council at the subsequent meeting.

Sign up for the City’s e-subscription to receive a weekly Meetings at Ottawa City Hall next week electronic advisory.

Archived former municipalities' agendas and minutes

Archived former municipalities' agendas and minutes

• Gloucester
• Goulbourn
• Kanata
• Nepean
• Osgoode
• Ottawa
• Region of Ottawa-Carleton
• Rideau

The City’s Procedure By-law No. 2019-8 is a governance tool that regulates the way City Council and its Committees carry out policy analysis and decision-making. All Ontario municipalities are required to have a procedure by-law under Section 238 of the Municipal Act, 2001. The Procedure By-law is generally reviewed and updated each Term of Council as part of the governance review process.

Members (2018-2022)

Terms of Reference

MANDATE

The Agriculture and Rural Affairs Committee is responsible for ensuring that the unique interests and requirements of the City’s rural areas are taken into account in the decisions made by the City of Ottawa.  The Committee will make recommendations to Council on issues and programs pertaining to the agricultural and associated industries, the rural economy, rural residential communities, land development and landscaping, transportation, water and wastewater services, and environmental protection. 

MEMBERSHIP

Membership of the Agriculture and Rural Affairs Committee shall consist of Members of Council, as approved by Council.  Due to the unique nature of this committee, the majority of the membership shall be comprised of those Councillors representing wards with a rural component.  The Mayor and Chair of Planning Committee are ex-officio members of the Committee.

GENERAL RESPONSIBILITIES

The Agriculture and Rural Affairs Committee shall:

1. Be responsible directly to Council for those items outside of the urban boundary emanating from:
   1. The Development Review Rural Branch;
   2. All departments responsible for issues arising from the rural areas, or with a distinct rural component or impact on rural residents; 
   3. Any Advisory Committees or Sub-committees that are within the area of responsibility of the Agriculture and Rural Affairs Committee;
   4. The rural panel of the Committee of Adjustment;
   5. Such entities as the agriculture and associated industries, rural businesses and rural communities and their residents, for matters that are brought forward and within the area of responsibility of the Agriculture and Rural Affairs Committee; and
   6. Local boards, agencies and corporations that are created by, and report to, this Committee. 
2. Ensure co-ordination and consultation with other Standing Committees and departments where responsibilities overlap on issues related to the rural areas and on issues relevant to the mandate of more than one Committee.
3. Ensure that the meeting Agendas are provided to members and the public ten calendar days in advance of the Agriculture and Rural Affairs Committee meeting (except where an observed holiday necessitates earlier than ten calendar days).
4. Have the authority to hear briefings on litigious matters related to rural issues and to give direction to the City Solicitor on such matters where it is consistent with current Council direction or policy.
5. Receive reports from staff regarding the exercise of delegated authority (By-law 2019-280) on items within the Committee’s mandate.
6. Review and make recommendations to Council on all front-ending agreements pertaining to items within the mandate of this Committee.
7. Subsequent to the approval of the budget, consider, for recommendation to Council, all operating and capital budget adjustments pertaining to items within the Committee mandate. 
8. Review and recommend to Council the recommendations submitted by the Commemorative Naming Committee with respect to commemorative naming of City parks and facilities in the rural areas.
9. Ensure active public participation by receiving delegations from the public, and holding public hearings as required by statute and Council.
10. Address all matters related to, and arising from, Advisory Committees or Sub-Committees under the Standing Committee’s responsibility and that are in line with the established Committee and Council Strategic Plans.
11. Review and recommend to Council revisions to the Agriculture and Rural Affairs Committee Terms of Reference, as required.
12. Have the delegated authority to decide matters that are consistent with the application of federal and/or provincial statutes and/or regulations.
13. Recommend to Council, the City of Ottawa’s participation in federal or provincial funding programs for matters within the mandate of the Committee.
14. Monitor federal and provincial legislation with a distinct impact on agriculture and its associated industries.
15. Recommend to Council proposed by-laws that are under the Committee’s jurisdiction (i.e. various Kennels by-laws, Appointment of Fence Viewers By-law).
16. Recommend for approval by Council, the membership and participation of its Members as municipal representatives in relevant public associations and other government organizations, such as the Rural Ontario Municipal Association (ROMA).
17. Pursuant to the Delegation of Authority By-law (Section 10 – Conferences and Conventions), approve Councillors’ travel and attendance at conferences that are related to the Committee’s mandate.

SPECIFIC RESPONSIBILITIES

The Agriculture and Rural Affairs Committee shall:

Agriculture 

1. Support and encourage the appropriate and sustainable use of land for agriculture, forestry and recreation, and actively encourage the establishment and prosperity of farms and related businesses.
2. Identify and promote specialty-type agricultural operations and businesses such as woodlots, hydroponic greenhouses, orchards and nurseries.
3. Identify ways to promote an understanding of the rural and agricultural communities and their issues.
4. Encourage the use of best practices in nutrient management in association with the rural areas and agricultural industry.
5. Encourage the establishment of agricultural operations that are compatible with the quality of life in the rural areas and existing agricultural operations.
6. Encourage strong linkages between the City and federal, provincial and local research facilities in order to benefit from new applications in the agriculture sector.
7. Make recommendations to Council:
    
   1. On issues pertaining to agriculture, agri-food, livestock, horticulture, associated industries and related policy matters;
   2. On matters relating to agri-business including farm labour, large scale agricultural operations, transportation, marketing and promotion of agri-businesses;
   3. On issues that have significant implications for the rural population including: snowmobile and ATV use; hunting and firearms; use of private agriculture land for public recreational purposes; and wildlife management; 
   4. On matters under the Drainage Act and serve as the Court of Revision for the purposes of the legislation by reviewing assessment appeals;
   5. On by-laws, policies and programs which predominantly or uniquely affect agriculture and associated industries, particularly those by-laws that deal with matters under the Farming and Food Production Protection Act, 1998, and the Weed Control Act;
   6. In relation to the municipal role with respect to the administration of the Livestock, Poultry and Honey Bee Protection Act;
   7. On the implementation of federal and provincial legislation related to farm practices;
   8. On matters associated with the Line Fences Act such as Appointment of Fence Viewers By-law;
   9. On appointments to rural entities including Rural Business Improvement Associations (“BIAs”), the Mohr-Quyon Landing Port Authority, the rural panel of the Committee of Adjustment, and conservation authorities in the rural areas.

Conservation, Wildlife and Forest Management

8. Make recommendations to Council:
   1. On matters respecting the activities of federal and provincial governments as well as conservation authorities, in the management of water, land and associated resources within their jurisdiction and located in the City's rural areas; 
   2. On forest management in the rural areas including identifying the potential of managed forests for enhanced use, and supporting appropriate new forms of development and recreation that contribute to the rural economy;
   3. On matters associated with rural issues as defined within the Clean Water Act, 2006 and the Conservation Authority Act; 
   4. On rural tree by-laws enacted under the Municipal Act, 2001, and encourage a high standard of private forest management;
   5. On issues of rural servicing including water and wastewater;
   6. On issues pertaining to the recreational use of City-owned properties in rural areas and regulations concerning the discharge of firearms within City limits; and
   7. On matters with respect to the development of a comprehensive wildlife management strategy for the conservation, management and, where necessary, control of wildlife, in conjunction with the appropriate agencies.

Rural Economic Development

9. Promote agricultural fairs and rural exhibitions, and promote the formation and sustainability of markets and direct farm sales.
10. Make recommendations to Council on economic development policies, strategies, and other initiatives that have an impact on the City’s rural areas and interests, including tourism.
11. Make recommendations to Council on matters relating to the rural BIA(s) as a means to support and promote economic development in the rural areas.

Planning / Servicing / Transportation

12.  Encourage the orderly development and management of growth that maintains and strengthens the character of the City’s rural areas, including its hamlets and villages, and promotes the concentration of growth within established and planned settlements.
13. Promote a cost-effective, environmentally sound, comprehensive servicing policy for the City’s hamlets and villages.
14. Make recommendations to Council on land use planning, environment and infrastructure, including development of private services where policies apply to the City’s rural areas.
15. Monitor and make recommendations to Council on agricultural and village developments and related policies for the City’s rural areas, including its hamlets and villages.
16. Make recommendations to Council on policies related to the location, use and reclamation of future and existing landfill sites, pits and quarries in the rural areas.
17. Make recommendations to Council on all transportation matters as they relate to the rural areas, including parking, one-way designations, road accesses, intersection improvements, sidewalks and pedestrian paths, streetscapes, speed zoning, and traffic calming measures. 
18. When applicable, and where delegation of authority has been lifted, review and consider reports on the following matters that are consistent with an adopted Council policy and fall within the mandate of the Committee:
    1. Subdivision and condominium applications; 
    2. Extensions of draft plan approvals;
    3. Site Plan Control applications;
    4. Approval of Zoning By-laws; 
    5. Land severance applications and minor variances granted by the rural panel of the Committee of Adjustment;
    6. Official Plan amendments related to the rural areas;
    7. Street openings and closings;
    8. Street name changes;
    9. Rural signage and municipal addressing where the street is wholly located in the rural area;
    10. Administration and enforcement of the Ontario Building Code;
    11. Lifting of 30 cm reserves;
    12. Lifting of Holding Provisions;
    13. Signs By-laws, Amendments and Minor Variances;
    14. Cash-in-lieu of Parking agreements; 
    15. Grant program for offsetting building permit fees for the construction of buildings/structures requires as a result of the Nutrient Management Act, 2002 and other environmental protection legislation; and
    16. Other grant programs, as established by Council, with a focus on the rural areas.
19. The Agriculture and Rural Affairs Committee shall also be responsible for recommending to Council, any proposed action applicable to the rural areas, which is at variance with action taken by staff pursuant to delegated authority.

Development Charges

20. Review and make recommendations to Council on all front-ending agreements pertaining to items within the mandate of this Committee.
21. Review and make recommendations to Planning Committee and/or Council on all issues pertaining to the Development Charges Act.
22. Review and make recommendations to Planning Committee and/or Council on the general enactment of the Development Charges By-law in rural areas.
23. Review and make recommendations to Council on development charges complaints respecting properties in the rural area.

Heritage

24. Make recommendations to Council on heritage protection in the rural areas through applications and proposals brought forward by the Built Heritage Sub-Committee for designation under the Ontario Heritage Act as well as other heritage applications. 
25. Make recommendations to Council on general heritage matters including the development and implementation of heritage policies, by-laws, strategies and programs applicable to the rural areas.

(Housekeeping revisions January 8, 2020) 

Members (2018 - 2022)

Terms of Reference

MANDATE

The Audit Committee is responsible for overseeing all audit matters and receiving the annual and ad hoc reports from the City’s Auditor General. The Committee is responsible for both the external audit process as well as matters relating to the Office of the Auditor General.

MEMBERSHIP

Membership of the Audit Committee shall consist of Members of City Council and approved by City Council. The Mayor shall be an ex officio member of the Committee.

GENERAL RESPONSIBILITIES

The Audit Committee shall:

1. Be responsible directly to Council for those applicable items emanating from:
   1. the Auditor General’s Office;
   2. the Finance Services Department (on matters relating to the City’s external audit process); and,
   3. all other Departments, Services or Branches in the City of Ottawa having to do with matters pertaining to the responsibilities of the Committee.
2. Act as a liaison between the Office of the Auditor General and City Council to ensure regular and effective communication.

SPECIFIC RESPONSIBILITIES

Administration and General Policy

1. Recommend a selection committee to interview candidates for the position of City Auditor General.
2. Confirm and assure the independence of the City’s Auditor General and the external auditor, including a review, if requested, of all additional audit, management consulting and other fees of the external auditor.
3. Have the authority to hear briefings on litigious matters related to items within the Committee’s mandate and to give direction to the City Solicitor on such matters where it is consistent with current Council direction or policy.
4. Review and recommend to Council revisions to the Audit Committee Terms of Reference, as required.
5. Recommend to Council proposed by-laws that are under the Committee’s jurisdiction.

Audit Plan and Annual Report

6. Review and recommend to Council, the annual Audit Plan submitted by the Auditor General and any subsequent adjustments from the Office of the Auditor General.
7. Receive and resolve any audit recommendations where management does not agree as directed by Council.
8. Ensure that any policy recommendations coming out of an audit are referred to the appropriate Standing Committee.
9. Monitor the performance of the Office of the Auditor General in carrying out its approved Audit Plan and report directly to Council, as appropriate.
10. Consider and recommend to Council a process for a Quality Assessment Review of the Office of the Auditor General.
11. Review reports from the Office of the Auditor General on status and implementation of audit recommendations for which management action has been directed.
12. Receive reports and additional background information on changed or disputed audit recommendations, and direct staff on next steps or make recommendations to Council on potential resolutions.
13. Receive regular status reports on the City’s implementation of accepted audit recommendations.

External Audit

14. Recommend the appointment of the external auditor and the audit fees to Council, as required.
15. Recommend the appointment of an external auditor to conduct an annual financial audit of the Officer of the Auditor General.
16. Receive and review the Annual Financial Statements with management and the external auditors and ensure Council receives an information report.
17. Review any other matters brought to the Committee’s attention by the external auditor and determine the appropriate disposition.
18. Review any changes in accounting principles and practices followed by the municipality.
19. Discuss with the external auditor the annual evaluation of the internal control systems and recommendations for improvements.

AUTHORITY, DECISION-MAKING AND REPORTING RELATIONSHIP

The Audit Committee shall meet at the call of its Chair in accordance with the notice provision of above-noted Procedure By-law. All Members of Council will receive meeting notices, agendas and meeting documentation for this Committee. All Members of Council, and/or their office staff, and the public are permitted to attend meetings of the Committee.

A decision by the Audit Committee shall be forwarded to Council for consideration.

(Housekeeping revisions January 8, 2020)

Members (2018 - 2022)

Terms of Reference 

MANDATE

The mandate of the Built Heritage Sub-Committee is to advise and assist Council on matters relating to Parts IV and V of the Ontario Heritage Act, and such other heritage matters as Council may specify by by-law or as specified in the City’s Official Plan.

RESPONSIBILITIES

The Committee shall meet monthly to review applications under the Ontario Heritage Act.  The Committee shall also have:

1. The authority to recommend to Council, through the appropriate Standing Committee, opportunities to issue notice of intent to designate heritage properties; and
2. The ability to be consulted by staff and/or have matters referred to it by other Standing Committees relative to the built heritage portfolio; and,
3. The ability to comment on Zoning By-law amendments and Official Plan amendments that involve designated heritage buildings.

COMPOSITION

The Built Heritage Sub-Committee shall be organized as follows:

• Five (5) Members of Council including at least:
  • One (1) member of the Planning Committee
  • One (1) member of the Agriculture and Rural Affairs Committee; and,
  • One (1) member of Council whose ward encompasses a Heritage Conservation District; and,
• Four (4) citizen members, with appropriate experience, appointed by Council with at least one of the citizen members that resides within a Heritage Conservation District. 

The Mayor is an ex-officio member of the Sub-Committee.

REPORTING RELATIONSHIP

The Built Heritage Sub-Committee has the authority to recommend the following matters directly to Council, without consideration by the Planning Committee or Agriculture and Rural Affairs Committee (ARAC):

• Approval of additions to the Heritage Register;
• Approval for alteration, demolition, or new construction for buildings designated under Part IV or V of the Ontario Heritage Act where there are no associated Zoning By-law or Official Plan amendments;
• Approval of a staff recommendation for Part IV designations where there are no associated Planning Act applications; and
• Approval of a staff recommendation for the creation of new Heritage Conservation Districts.

For all other matters, the Built Heritage Sub-Committee shall report through the Planning Committee or ARAC to City Council; however, it may also report to another Standing Committee where appropriate, depending on the issue.

Members (2018 - 2022)

Terms of Reference

MANDATE

The Community and Protective Services Committee is responsible for creating and maintaining a safe and healthy community that promotes and supports quality of life, while encouraging resident involvement in the culture and life of their communities. The Committee is responsible for issues relating to housing, parks, recreation, cultural, museums and heritage programming, long-term care, social services, and emergency and protective services.

MEMBERSHIP

Membership of the Community and Protective Services Committee shall consist of Members of Council, as approved by Council. The Mayor is an ex-officio member.

GENERAL RESPONSIBILITIES

The Community and Protective Services Committee shall:

1. Be responsible directly to Council for those items emanating from:
   1. All applicable services and branches within the Community and Social Services Department, Emergency and Protective Services Department; Recreation, Cultural and Facility Services Department, excluding matters within the jurisdiction of other Standing Committees;
   2. Parks, Forestry and Surface Water Services of the Public Works and Environmental Services on items related to parks and sports fields;
   3. Advisory Committees or Sub-committees that are within the area of responsibility of this Committee; and
   4. Local boards, agencies and corporations that are created by, and report to, this Committee.
2. Ensure co-ordination and consultation with other Standing Committees and departments where responsibilities overlap on community and protective services matters and on issues relevant to the mandate of more than one Committee.
3. Have the authority to hear briefings on litigious matters related to items within the Committee’s mandate and to give direction to the City Solicitor on such matters where it is consistent with current Council direction or policy.
4. Subsequent to the approval of the budget, consider, for recommendation to Council, all operating and capital budget adjustments and Public-Private Partnerships pertaining to items within the Committee’s mandate.
5. Consult with the Agricultural and Rural Affairs Committee on issues within the Committee’s mandate that have an effect on the City’s rural residents and businesses, or relating to items of interest for the agricultural and associated industries.
6. Receive reports from staff regarding the exercise of delegated authority (By-law 2019-280) on items within the Committee’s mandate.
7. Review and recommend to Council the recommendations submitted by the Commemorative Naming Committee with respect to commemorative naming of City parks and other City-owned recreational and cultural facilities, excepting those applications in the rural areas.
8. Ensure active public participation by receiving delegations from the public, and holding public hearings as required by statute and Council.
9. Address all matters related to, and arising from, Advisory Committees or Sub-committees under the Standing Committee’s responsibility and that are in line with the established Committee and Council Strategic Plans.
10. Review and recommend to Council revisions to the Community and Protective Services Committee Terms of Reference, as required.
11. Have the delegated authority to decide matters that are consistent with the application of federal and/or provincial statutes and/or regulations.
12. Recommend to Council, the City of Ottawa’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
13. Monitor federal and provincial legislation with a distinct impact on community and protective services matters.
14. Recommend to Council proposed by-laws that are under the Committee’s jurisdiction.
15. Pursuant with the Delegation of Authority By-law (Section 10 – Conferences and Conventions), approve Councillors travel and attendance at conferences that are related to the Committee’s mandate.

SPECIFIC RESPONSIBILITIES

The Community and Protective Services Committee shall:

1. Provide overall guidance and direction to the Emergency and Protective Services Department.

By-Law and Regulatory Services

2. Provide overall guidance and direction to By-law and Regulatory Services for all by-laws and related programs that fall within the mandate of this Committee.
3. Ensure that all by-laws are enacted and enforced in accordance with applicable laws and guidelines.
4. Receive the By-law and Regulatory Services Annual Report to understand the current levels of service and identify any need and method for improvement to Council

Fire Services

5. Provide overall guidance and direction to Ottawa Fire Services.
6. Ensure that all emergency response services are provided in accordance with the Fire Prevention and Protection Act., and other applicable laws and guidelines.
7. Receive and review the Ottawa Fire Services Annual Report to understand the current levels of service and identify any need and method for improvement to Council.

Paramedic Services

8. Provide overall guidance and direction to the Ottawa Paramedic Service.
9. Ensure that land ambulance services are provided in accordance with the Ambulance Act, and other applicable laws and guidelines.
10. Receive and review the Ottawa Paramedic Service Annual Report to understand the current levels of service and identify any need and method for improvement to Council.

Security and Emergency Management

11. Provide overall guidance and direction to the Security and Emergency Management. Ensure that all Security and Emergency Management programs and services are provided in accordance with Emergency Management and Civil Protection Act, and other applicable laws and guidelines.
12. Oversee the provision of 9-1-1 Services contract.
13. Receive and review the Annual 9-1-1 Report and the Security and Emergency Management Annual Report to understand the current levels of service and identify any need for improvement to Council.

Community and Social Services

14. Provide overall guidance and direction to the Community and Social Services Department.
15. Provide overall guidance and direction to the implementation of client service strategies.
16. Make recommendations to Council on implementing and improving client services for specific needs populations within Community and Social Services.
17. Oversee and make recommendations to Council on all Community Development Framework activities.
18. Make recommendations to Council for community funding to organizations providing social services to vulnerable and low income residents in response to community needs.
19. Monitor and make recommendations to Council on social policies and poverty reduction strategies.
20. Make recommendations to Council on providing residents with access to responsive and integrated employment and social services in order to promote self-reliance and encourage participation in the community.
21. Operate the Long Term Care Homes to accommodate eligible City of Ottawa residents and enhance their quality of life, in accordance with applicable laws and guidelines.
22. Oversee and make recommendations to Council on the expenditure of allocated monies to meet the long-term care needs of citizens in the community, whether through institutional care or outreach programs.
23. Make recommendations to Council on the provision of children’s services, including licensed and subsidized childcare.
24. Ensure the City of Ottawa meets or exceeds its mandated obligations for the Service System Management for Child Care.

Housing

25. Oversee and make recommendations to Council on all housing issues that fall within the mandate of this Committee (i.e. social housing, supportive housing and homelessness).
26. Monitor the activities and implementation of policies, programs and projects for Housing Services, excluding those within the mandate of Planning Committee.
27. Make recommendations to Council on how to meet the needs of residents eligible for supportive housing, and housing support services to live independently in the community.
28. Oversee the delivery of emergency shelter and transitional housing services.

(Note that Planning Committee is responsible for the Affordable Housing Strategy, development and policies related to the City’s Official Plan – see Planning Committee Terms of Reference).

Parks, Recreation and Culture

29. Provide overall guidance and direction to the Recreation, Cultural and Facility Services Department.
30. Establish and implement recreation and parks programs including aquatics, field sports, ice sports, fitness, special needs, and other instructional programs.
31. Plan and maintain recreational facilities, parks, and sports fields.
32. Develop partnerships with, and provide funding to, community groups in the recreation, arts, heritage and cultural sectors for the delivery of innovative programs and services that respond to community need.
33. Provide overall guidance and direction on matters related to Arts, Cultural Affairs and Museums.

(Housekeeping revisions January 8, 2020)

Members (2018 - 2022)

Terms of Reference

MANDATE

The Standing Committee on Environmental Protection, Water and Waste Management is responsible for providing guidance and direction on all issues relating to environmental services, community sustainability, stormwater management, solid waste management, utilities/water and wastewater, water pollution control, urban forestry, and open spaces.

MEMBERSHIP

Membership of the Standing Committee on Environmental Protection, Water and Waste Management shall consist of Members of Council, as approved by Council.  The Mayor is an ex-officio member.

GENERAL RESPONSIBILITIES

The Standing Committee on Environmental Protection, Water and Waste Management shall:

1. Be responsible directly to Council for those items emanating from:
   1. Applicable services and branches within the Public Works and Environmental Services Department pertaining to all matters that fall within the mandate of this Committee, including Water Services; Parks, Forestry and Surface Water Services, Solid Waste Services and Technology, Innovation and Engineering Support Services. ,
   2. Applicable services and branches of the Planning, Infrastructure and Economic Development Department on items related to Environment and Community Sustainability
   3. Any Advisory Committees or Sub-committees that are within the area of responsibility of the Standing Committee on Environmental Protection, Water and Waste Management; and
   4. Local boards, agencies and corporations that are created by, and report to, this Committee.
2. Ensure co-ordination and consultation with other Standing Committees and departments where responsibilities overlap on issues of environmental protection and on issues relevant to the mandate of more than one Committee.
3. Subsequent to the approval of the budget, consider, for recommendation to Council, all operating and capital budget adjustments pertaining to items within the Committee mandate.
4. Make recommendations to Council related to long term planning of capital programs within the Committee’s mandate.
5. Monitor the activities and the implementation of environmental programs and projects of the relevant services and branches of the Public Works and Environmental Services and Planning, Infrastructure and Economic Development Department.
6. Consult with the Agricultural and Rural Affairs Committee on issues having an effect on the City’s rural residents and businesses or relating to items of interest for the agricultural and associated industries.
7. Receive reports from staff regarding the exercise of delegated authority (By-law 2019-280) on items within the Committee’s mandate.
8. Review and recommend to Council revisions to the Standing Committee on Environmental Protection, Water and Waste Management Terms of Reference, as required.
9. Address all matters related to, and arising from, Advisory Committees or Sub-Committees under the Standing Committee’s responsibility and that are in line with the established Committee and Council Strategic Plans.
10.  Have the delegated authority to decide matters that are consistent with the application of federal and/or provincial statutes and/or regulations.
11. Recommend to Council, the City of Ottawa’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
12. Monitor federal and provincial legislation with a distinct impact on environmental issues.
13. Recommend to Council proposed by-laws that are under the Committee’s jurisdiction.
14. Pursuant with the Delegation of Authority By-law (Section 10 – Conferences and Conventions), approve Councillors travel and attendance at conferences that are related to the Committee’s mandate.

SPECIFIC RESPONSIBILITIES

The Standing Committee on Environmental Protection, Water and Waste Management shall:

Environment

1. Be responsible for the administration and maintenance of green space and urban forestry within the urban boundary.
2. Monitor the application of any tree by-laws within the urban boundary enacted under the Municipal Act, 2001 and other relevant legislation.
3. Make recommendations to Council on environmental policy issues, such as waste management, water quality, climate change, landfills, open spaces, natural urban features, etc.
4. Review and make recommendations to Council on energy conservation strategies and renewable energy policies.
5. Review and make recommendations to Council on policies to reduce greenhouse gas emissions and improve air quality.
6. Monitor and administer the community environmental grants programs and initiatives.
7. Review and make recommendations to Council with regards to environmental initiatives proposed by the federal and provincial governments.
8. Be responsible for energy-related issues including conservation and generation, such as landfill gas generation and district energy, and provide guidance to the applicable departments on same.
9. Review and make recommendations to Council with respect to pollinating species such as bees and butterflies.

Community Sustainability

10. Provide overall guidance and direction in areas of:
    1. Environmental, economic and social sustainability; and
    2. Preserving/promoting biodiversity and protecting/coexisting with urban wildlife, particularly with respect to matters that are not specifically within the mandates of other Standing Committees, and in conjunction with related Council-approved strategies, protocols and initiatives such as the Wildlife Strategy.​

Utilities/Water and Wastewater/Solid Waste Management

11. Oversee and make recommendations to Council on all utilities matters.
12. Provide overall guidance and direction in areas of water supply, solid waste management (i.e. waste/organics/recycling) and disposal and water pollution control, including tactical plans.
13. Review and confirm staff comments and recommendations on initiatives as proposed by the federal and provincial governments.
14. Review and make recommendations to Council regarding operational programs for the maintenance of existing water, wastewater, sewer and solid waste infrastructure.
15. Review and make recommendations to Council on future service level adjustments to the existing utilities infrastructure, in accordance with Council-approved policies.
16. Recommend to Council the preparation of the Environmental Study Report, the Environmental Assessment Board Hearing and the implementation of the goals and policies outlined in the Waste Management Master Plan.
17. Review and provide comments on Certificates of Approval for waste facilities circulated by the Ontario Ministry of the Environment.
18. Provide overall guidance and direction in areas of environmental protection, including water supply, solid waste management and disposal, and water pollution control. 
19. Respond to federal and provincial environmental initiatives affecting municipal operations and surface water quality.
20. Review and recommend to Council the Tax and Rate-supported Budget.

(Housekeeping revisions January 8, 2020)

Members (2018 - 2022)

Terms of Reference

MANDATE

The Finance and Economic Development Committee provides direction on strengthening financial and administrative practices, identifying corporate goals, and providing guidance on economic development issues. This Committee is responsible for the City of Ottawa’s high-level fiscal and management policy issues, including the development of the fiscal framework and corporate financial planning, overseeing the Operating and Capital Budgets and establishing a budget reporting framework, reviewing efficiency and investment reports, providing guidance on corporate performance measurement policies, ensuring the financial sustainability of the Corporation, and overseeing the City’s audit functions.  This Committee also addresses all matters related to communications, public engagement, client service delivery channels, accessibility, human resources, labour relations, bilingualism policies and French Language Services, purchasing, information technology, legal services, the Clerk’s Office, and real estate matters.

MEMBERSHIP

Membership of the Finance and Economic Development Committee shall consist of Members of Council approved by Council, being the Standing Committee Chairs, the Chair of the Transit Commission, the Deputy Mayors and one member-at-large.  The Mayor shall be the Chair of the Finance and Economic Development Committee.

GENERAL RESPONSIBILITIES

The Finance and Economic Development Committee shall: 

1. Be responsible directly to Council for:
   1. those items emanating from the City Manager’s Office and all City departments that fall within the mandate of this Committee, including
      1. the Office of the City Clerk
      2. the Finance Services Department
      3. the Innovative Client Services Department, excluding Fleet Services
      4. Economic Development Services and the Corporate Real Estate Office within the Planning, Infrastructure and Economic Development Department
   2. all high-level fiscal policy and management items emanating from any City department;
   3. making recommendations with regards to the City’s tax ratios;
   4. policies and reporting frameworks relative to performance measuring and municipal best practices;
   5. establishing and implementing the City’s fiscal framework;
   6. developing and monitoring the City’s Operating and Capital Budgets and establishing the annual budget consultation and approval process;
   7. Advisory Committees that are within the area of responsibility of the Finance and Economic Development Committee;
   8. The Information Technology Sub-Committee, and any other Sub-committees as decided by the Committee; and
   9. Local boards, agencies and corporations that are created by, and report to, this Committee.
2. Subsequent to the approval of the budget, oversee and make recommendations to Council on all operating and capital budget issues pertaining to items within the Committee mandate, and for budget issues of a corporate nature that are not specific to another Standing Committee’s mandate.
3. Recommend a long-term City Strategic Plan to Council to guide Council policy decisions.
4. Make recommendations to Council on all matters connected with the implementation of the Accessibility for Ontarians with Disabilities Act, 2005 standards and the City of Ottawa’s Accessibility Plan.
5. Oversee and make recommendations to Council on the implementation of the City’s Bilingualism Policy, including translation processes, client service delivery, language training and position designations.
6. Have responsibility and for all issues relating to economic development within the City of Ottawa, and provide guidance to Economic Development Services.
7. Consult with the Agricultural and Rural Affairs Committee on issues having an effect on the City’s rural residents and businesses, or relating to items of interest for the agricultural and associated industries.
8. Receive reports from staff regarding the exercise of delegated authority (By-law 2019-280) on items within the Committee’s mandate.
9. Address non-budgetary issues that affect the Corporation as a whole or that are cross-departmental, such as French Language Services.
10. Provide direction, and monitor the associated activities and implementation of programs and projects emanating from the City Manager’s Office, excluding those within the mandate of other Standing Committees.
11. Review and recommend to Council the recommendations submitted by the Commemorative Naming Committee with respect to commemorative naming of City facilities within the Committee’s mandate.
12. Receive delegations from the public, and hold public hearings as required by statute and Council.
13. Address all matters related to Advisory Committees on items that fall within the mandate of the Committee and are in line with the established Committee and City Strategic Plans.
14. Have the delegated authority to decide matters that are consistent with the application of federal and/or provincial statutes and/or regulations.
15. Recommend to Council, the City of Ottawa’s participation in federal or provincial cost-sharing programs or employment incentive programs for matters within the mandate of the Committee.
16. Review and recommend to Council revisions to the Finance and Economic Development Committee Terms of Reference, as required.
17. Recommend to Council proposed by-laws that are under the Committee’s jurisdiction.
18. Supervise and control all matters relating to the books, documents, records, vouchers and securities of the City of Ottawa.
19. Conduct, on behalf of Council, all public meetings or hearings required by provincial legislation except those meetings or hearings specifically delegated by Council to other Committees of Council.
20. Consider, report and recommend to Council on the creation of public/private partnerships to support the delivery of City programs that fall within the mandate.
21. Recommend to Council all Council appointments to external committees, boards and commissions that are not completed through the Nominating Committee of Council and that are not within the mandate of another Standing Committee.
22. Recommend to Council all Council representation on, and membership in, organizations such as Association française des municipalités de l’Ontario (AFMO), Association of Municipalities of Ontario (AMO), and the Federation of Canadian Municipalities (FCM).
23. Approve Councillors’ travel and attendance at all annual conferences such as OGRA, ROMA, AFMO, AMO, FCM and other conferences that do not fall within the mandate of other Standing Committees.
24. Responsible for the review of all issues relating to elected representatives, specifically:
    1. the overall operations of the offices of the Councillors;
    2. expenditures by Councillors, including the administering of their global budgets;
    3. entitlement of Councillors to City facilities and resources for the performance of their duties; and
    4. personnel matters, including Councillors’ office staff and the general performance of the Councillors in their duties.

SPECIFIC RESPONSIBILITIES

The Finance and Economic Development Committee shall:

Budget

1. Oversee and develop the City’s annual Operating and Capital Budgets.
2. Recommend to Council a budget process that allows for public consultation, comprehensive review of budget items, transparency and accountability.
3. Subsequent to the approval of the budget, review and approve all high-level operating and capital budget adjustments pertaining to items within the Committee mandate or that are not addressed by other Standing Committees or local boards.
4. Subsequent to the approval of the budget, identify for Council any additional funding requirements or budget adjustments, including reserves that cannot be accommodated through the use of existing capital or operating sources.

Financial Planning, Operations and Sustainability

5. Review and make recommendations to Council on all matters associated with the Corporate rates policies, tax ratios and administration and reserve funds.
6. Review and make recommendations to Council on all matters associated with the City’s Long Range Financial Plan, Fiscal Framework, and the overall establishment and implementation of Corporate financial management and sustainability principles.
7. Receive and make recommendations to Council on the Operating Status reports, Investment Reports and Efficiency Reports.
8. Monitor all matters connected with high-level expenditure, revenue and investment, and make recommendations to Council where necessary.
9. Receive and make recommendations to Council on investment and debt policies.
10. Oversee and make recommendations to Council on all matters pertaining to the City’s day-to-day transactional processes, including payroll, bill payments and collections, purchasing card resolutions, and permit fee processing.

Purchasing

11. Recommend to Council the approval of contracts or purchase orders based on conditions deemed fit in accordance with the provisions of the Procurement By-law, as amended.

Communications and Organizational Development

12. Oversee and make recommendations to Council on the City’s communications goals, strategies and methods for providing timely and accurate information to residents.
13. Receive and review reports on the level of service provided by the “3-1-1” Contact Centre and the Client Service Centres and recommend to Council methods for improvement.
14. Oversee and make recommendations to Council on all matters related to the function of the Ottawa.ca web site and any online service tools.
15. Ensure that all client services are provided in a clear, efficient and accessible manner.
16. Receive and review reports on the City’s administration of vital statistics, including death registrations, marriage licenses and civil ceremonies, in accordance with the Vital Statistics Act.
17. Review and make recommendations to Council on Corporate Administrative Policy Frameworks.
18. Identify and make recommendations to Council on rectifying overlaps and duplications of programs.
19. Receive, review and make recommendations to Council on all matters related to the Corporate Service Excellence Plan and initiatives.
20. Receive, review and make recommendations to Council on Client Survey Results.
21. Monitor and make recommendations to Council on the establishment and implementation of the City Strategic Plan.
22. Monitor and make recommendations to Council on the establishment and implementation of the City’s Performance Measurement policies and reporting framework.

Staffing and Personnel

23. Recommend to Council any contract extensions or contract changes for the City Manager and the City Auditor General.
24. Recommend to Council the amalgamation, creation and elimination of departments where it is deemed advisable.
25. Recommend to Council the salaries of all officers and managers and employees not governed by the terms of a collective agreement.

Corporate Real Estate

Where delegation of authority has been lifted:

26. Make recommendations to Council on the acquisition or purchase of lands and buildings required for any purpose of the City of Ottawa and in accordance with the provision of the Delegation of Authority By-law.
27. Recommend to Council the acquisition of property, including limited interests therein, such as easements, rights of way, mortgages, leases and licenses, where the cost of such property exceeds $500,000.
28. In accordance with the provision of the Disposal Policy and By-law, authorize the sale or other disposition of land, including determination of the compensation to be paid therefore, provided that such sale price does not exceed $500,000.  Recommend to Council disposals over $500,000.

Legal Services

29.  Receive briefings on litigious matters involving the City of Ottawa that do not fall within the jurisdiction of another Standing Committee.
30. Give direction to the City Solicitor on litigation in which the City of Ottawa is a party or potential party where it is consistent with current Council direction or policy.

Office of the City Clerk

31. Monitor and make recommendations to Council on all Clerk’s Office functions, including matters pertaining to the Office of Protocol, Printing Services, Mail Services, Access to Information and Privacy, Information Management, and Archives and Municipal Elections procedures.
32. Review and make recommendations to Council on the City’s Legislative processes, including the Council and Committee meeting schedules, the Procedure By-law, and overall Governance matters.

Labour Relations

33. The Finance and Economic Development Committee (or a Sub-committee appointed by the Committee) shall have jurisdiction regarding the review of all issues relating to Labour Relations, specifically to:
    1. act as the official bargaining agent of the City of Ottawa in all negotiations with representatives of City employees, particularly pertaining to collective agreements between the City of Ottawa and unions and associations representing its employees (exclusive of the OC Transpo unions), and make recommendations to Council.  The Committee may delegate its bargaining and negotiation powers, however, the Committee has the authority to direct staff on the parameters of the negotiations and no final agreement resulting from such a delegation shall be binding until it is approved by Committee and Council; and
    2. receive updates on the progress of collective bargaining where staff have been delegated the authority to negotiate agreements.

Human Resources

34. The Finance and Economic Development Committee (or a Sub-committee appointed by the Committee) shall have jurisdiction regarding the review of all issues relating to Human Resources, specifically to:
    1. make recommendations to Council on the City’s People Plan and its key goals; and
    2. review and make recommendations to Council on matters related to corporate human resource policies affecting the City’s employee base, including compensation, performance management, training and development, recruitment, retention, retirement, employment equity and diversity initiatives, wellness and health and safety.

Economic Development

35. Have general responsibility for economic development in the urban and suburban areas of the City of Ottawa.
36. Receive advice from, and liaise with economic development stakeholders such as Ottawa Tourism, Ottawa International Airport Authority, Business Improvement Areas, Chambers of Commerce, Boards of Trade, Academic Institutions, local real estate development community, Invest Ottawa, and the Film and Television Committee.
37. Liaise with other levels of government and the business community regarding economic development issues.
38. Encourage the creation of initiatives to support the implementation of the City of Ottawa’s Economic Development Strategy.

Community Lands Development Corporation

39. Oversee and make recommendations to Council on items brought forward by the Community Lands Development Corporation that do not fall within the jurisdiction of another Standing Committee.

Information Technology Sub-Committee

40. Oversee and make recommendations to Council on items brought forward by the Information Technology. The Information Technology Sub-Committee is responsible for the review of all issues relating to information technology, in accordance with their Terms of Reference, and including:
    1. large-scale investments in information technology for use within the Corporation;
    2. policy and projects directly related to information technology;
    3. recommendations and direction regarding stakeholder consultations and investment strategies;
    4. project proposals, including costs and return on investment;
    5. availability of new technologies in the industry and opportunities to enhance existing technologies;
    6. investigate information technology products and services, including initiatives that stem from the Smart City Strategy to provide improved access to City services by the public, enhanced connectivity throughout the city, and an economy that is strengthened by leveraging available and emerging technologies and products;
    7. The information Technology Sub-Committee shall report directly to Council as part of the City's annual budget process.

Debentures

41. The Finance and Economic Development Committee shall be delegated the authority to make final decisions with respect to the following matters to the extent that the authority has not already been delegated:
    1. the authority to enact debenture by-laws to authorize the issuance of debentures where the project debt authority has been approved by Council and the Chief Financial Officer/Treasurer has proceeded with one or more debt issues pursuant to Section 15 or proceeded with one or more bank loans, or entered into bank loan agreements, interest rate exchange agreements, or bond forward agreements pursuant to section 16 as they apply to debt issues as further described in Schedule “A” of By-law No. 2019-280, the Delegation of Authority By-law.
    2. the authority to enact temporary borrowing by-laws for current operations in accordance with section 407 of the Municipal Act, 2001 to authorize short term borrowing for the purpose of meeting current expenditures in any year until such time as the taxes are collected and other revenues are received and to authorize any one or more members of the Finance and Economic Development Committee to do all things and execute any loan or other agreements required to give effect to any temporary borrowing;
    3. the authority to enact the required by-law(s) to enter into new arrangements with CDS Clearing and Depository Services Inc. (“CDS”) to ensure that CDS accepts new debenture issues and maintains existing City debentures in the CDS system and to authorize any one or more members of the Finance and Economic Development Committee to do all things and execute all documents, instruments and agreements in order to make these arrangements effective;
    4. the authority to enact a by-law authorizing the City to issue replacement debenture certificates if and when required, to replace defaced, lost, mysteriously or unexplainably missing, stolen, destroyed or in other instances such as dematerialized debenture certificates on such terms and conditions considered appropriate including a bond of indemnity as a condition of issuing replacement debenture certificates; and
    5. the City Clerk and the Head of Council or presiding officer at the meeting at which the by-law(s) are passed are required to sign temporary borrowing by-laws and confirmation by-laws at FEDCO pursuant to Subsection 249(1)(b) of the Municipal Act, 2001, and also in accordance with the Procedure By-law.

Light Rail Transit (LRT) Project

42. As approved by Council, the Finance and Economic Development Committee shall have oversight and report to Council on all matters related to the Stage 1 and 2 LRT projects, excluding those assigned by Council to other Standing Committees and the Transit Commission, including procurement, contract award, and construction progress.

REPORTING RELATIONSHIP 

The Finance and Economic Development Committee shall report to Council regarding the exercise of its delegated authority as part of the Disposition to Council.

(Housekeeping revisions January 8, 2020)

The Information Technology (IT) Sub-Committee is a sub-committee of the Finance and Economic Development Committee.

Members (2018 - 2022)

Terms of Reference

MANDATE

The Information Technology Sub-Committee (“IT Sub-Committee”) is a sub-committee of the Finance and Economic Development Committee.  Its mandate is to advise the Finance and Economic Development Committee, other Standing Committees and Boards, City Council, and the Transit Commission on potential large-scale investments in information technology tools and the long-term planning of information technology priorities for the City of Ottawa.

The IT Sub-Committee has an ongoing mandate to investigate information technology products and services, including initiatives that stem from the Smart City Strategy to provide improved access to City services by the public, enhanced connectivity throughout the city, and an economy that is strengthened by leveraging available and emerging technologies and products.

MEMBERSHIP

Membership of the IT Sub-Committee shall consist of Members of City Council, approved by City Council. The Mayor shall be an ex officio member of the Sub-Committee.

GENERAL RESPONSIBILITIES

The IT Sub-Committee shall:

1. Be primarily responsible to the Finance and Economic Development Committee for those applicable items emanating from:
   1. Information Technology Services  of the Innovative Client Services Department; and
   2. all other Departments/Services/Branches in the City of Ottawa having to do with matters pertaining to the responsibilities of the Sub-Committee, including the Innovation Client Services Department and  its role in the development and improvements to Ottawa.ca.
2. Provide advice, as necessary, to other Standing Committees, Boards, and the Transit Commission with respect to those projects, services or purchases with a significant information technology component or impact.
3. Be responsible for making recommendations to other Standing Committees, Boards, Council and the Transit Commission with respect to policy and overall directions relating to the use of information technology tools.
4. Seek opportunities to become informed of available new and leading-edge technologies, as well as identify opportunities to enhance existing technologies, including consulting with local industry, as well as other municipalities and levels of government.

SPECIFIC RESPONSIBILITIES

1. Be responsible for reviewing proposals for large-scale investments in information technology put forward by staff, including taking an active role in the initial vetting of proposed projects, and making recommendations to Committee/Boards and Council and the Transit Commission on which to fund. This may be done through the use of Committee sponsors.  
2. Be responsible for making recommendations to other Standing Committees/Boards and Council and the Transit Commission with respect to policy and projects directly related to information technology tools and services at the City of Ottawa, such as Ottawa.ca, Corporate-wide upgrades, return on investment goals focused on service improvements as well as financial returns, special hardware/software acquisitions, security and testing procedures, privacy, accessibility and risk management.
3. Make recommendations to other Standing Committees/Boards and Council and the Transit Commission and provide direction regarding stakeholder consultations and future investment strategies.
4. Review project proposals, including costs and return on investment, and make recommendations to other Standing Committees/Boards and Council and the Transit Commission, as appropriate, as part of the City’s annual budget process.
5. Receive quarterly reports from Information Technology Services on the progress of current projects, including an update on costs, and the effectiveness of completed projects, including an analysis of the return on investment.

AUTHORITY, DECISION-MAKING AND REPORTING RELATIONSHIP

By-law No. 2019-8, being a by-law of the City of Ottawa to govern the proceedings of the Council and its Committees, shall govern the Information and Technology Sub-Committee meetings and the Sub-Committee’s administration.

The Information and Technology Sub-Committee shall meet at the call of its Chair in accordance with the notice provision of above-noted Procedure By-law.  All Members of Council will receive meeting notices, agendas and meeting documentation for this Sub-Committee.  All Members of Council, and/ or their office staff, are permitted to attend meetings of the Sub-Committee.

A decision by the Information and Technology Sub-Committee shall be forwarded to the appropriate Standing Committee, Board, the Transit Commission and/or Council for consideration.

The Information and Technology Sub-Committee will report its budget deliberations directly to Council.

(Housekeeping revisions January 8, 2020)

Members (2018 - 2022)

Terms of Reference

MANDATE

The Planning Committee is responsible for overseeing all development and planning within the urban boundary in accordance with the City’s Official Plan document, including zoning designations, community planning, site design requirements and affordable housing.

MEMBERSHIP

Membership of the Planning Committee shall consist of Members of Council, as approved by Council. The Mayor and the Chair of the Agriculture and Rural Affairs Committee are ex officio members.

GENERAL RESPONSIBILITIES

The Planning Committee shall:

1. Be responsible directly to Council for those items emanating from:
   1. Applicable services and branches within the, Planning, Infrastructure and Economic Development Department;
   2. Applicable services and branches within the Community and Social Services Department, specifically Housing Services;
   3. Any Advisory Committees or Sub-committees that are within the area of responsibility of the Planning Committee;
   4. The two urban panels of the Committee of Adjustment; and
   5. Local boards, agencies and corporations that are created by, and report to, this Committee.
2. Ensure co-ordination and consultation with other Standing Committees and departments where responsibilities overlap on planning matters and on issues relevant to the mandate of more than one Committee.
3. Ensure that the meeting Agendas are provided to Members and the public ten calendar days in advance of the Planning Committee (except where an observed holiday necessitates release earlier than ten calendar days).
4. Have the authority to hear briefings on litigious matters of a planning and development nature and to give direction to the City Solicitor on such matters where it is consistent with current Council direction or policy.
5. Subsequent to the approval of the budget, consider, for recommendation to Council, all operating and capital budget adjustments pertaining to items within the Committee mandate. 
6. Consult with the Agricultural and Rural Affairs Committee on issues having an effect on the City’s rural residents and businesses, or relating to items of interest for the agricultural and associated industries.
7. Receive reports from staff regarding the exercise of delegated authority (By-law 2019-280) on items within the Committee’s mandate.
8. Receive public delegations on matters affecting general land use planning in the City of Ottawa and hold public hearings, as required by the Planning Act, the Ontario Heritage Act and the Municipal Act, 2001.
9. Review and recommend to Council revisions to the Planning Committee Terms of Reference, as required.
10. Address all matters related to, and arising from, Advisory Committees or Sub-Committees under the Standing Committee’s responsibility and that are in line with the established Committee and Council Strategic Plans.
11. Have the delegated authority to decide matters that are consistent with the application of federal and/or provincial statutes and/or regulations.
12. Recommend to Council, the City of Ottawa’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
13. Monitor federal and provincial legislation with a distinct impact on planning matters.
14. Recommend to Council proposed by-laws that are under the Committee’s jurisdiction.
15. Pursuant to the Delegation of Authority By-law (Section 10 – Conferences and Conventions), approve Councillors travel and attendance at conferences that are related to the Committee’s mandate.

SPECIFIC RESPONSIBILITIES

The Planning Committee shall:

Planning

1. Provide direction to staff for the implementation of the planning and development goals and policies as outlined in the City’s Official Plan document.
2. Make recommendations to Council with respect to all Official Plan matters.
3. Ensure the proper investigation and survey of the physical, social, economic and environmental conditions in relation to the development and redevelopment of land within the urban boundary.
4. Consult with applicable local boards having jurisdiction within the City of Ottawa and whose mandates deal with items pertaining to this Committee.
5. Make recommendations to Council on items related to the delegation by the Ontario Ministry of Municipal Affairs, as set out in the Planning Act, for those matters not delegated to staff.
6. Review and make recommendations to Council concerning other planning matters of the City, including neighbourhood area studies, special studies, aerial photography and mapping, development control matters and planning policy matters.
7. Make recommendations to Council on appointments to the urban panels of the Committee of Adjustment.
8. When applicable, and where delegation of authority has been lifted, review and consider reports on the following matters that are consistent with an adopted Council policy and fall within the mandate of the Committee: 
   1. Subdivision and condominium applications; 
   2. Extensions of draft plan approvals;
   3. Site Plan Control applications; 
   4. Approval of Zoning By-laws; 
   5. Land severance applications and minor variances granted by the two urban panels of the Committee of Adjustment;
   6. Official Plan amendments;
   7. Street openings and closings;
   8. Street name changes;
   9. Municipal addressing;
   10. Administration and enforcement of the Ontario Building Code;
   11. Lifting of 30 cm reserves;
   12. Lifting of Holding Provisions;
   13. Signs By-laws, Variances and Amendments; and
   14. Cash-in-lieu of Parking agreements. 
9. Review and make recommendations to Council on the planning, design and implementation of infrastructure for developing communities, specifically Environmental Assessments that relate to infrastructure required for future subdivision growth.

Development Charges

10. Review and make recommendations to Council on all front-ending agreements pertaining to items within the mandate of this Committee, including transportation matters.
11. Review and make recommendations to Council on all issues pertaining to the Development Charges Act.
12. Review and make recommendations to Council on the general enactment of the Development Charges By-law.
13. Review and consider recommendations from the Agriculture and Rural Affairs Committee with respect to the Development Charges Act and on the general enactment of the Development Charges By-law as they relate to the rural area.

Affordable Housing

14. Make recommendations to Council on housing policies for the City’s Official Plan, based on: 
    1. housing requirements and targets for the City of Ottawa;
    2. federal and provincial housing policies and other related policy initiatives; 
    3. reports outlining the periodic review and evaluation of the housing situation in the City; and
    4. the implementation of the City of Ottawa Housing Strategy and related housing policy initiatives.
15. Make recommendations to Council on how to adequately and affordably house Ottawa residents, and provide options for increasing the supply of affordable housing.
16. Make recommendations to Council on all issues related to any funding opportunities from other levels of government or other sources, supporting projects along the spectrum of housing-related needs from new construction, to renovations to supportive housing.
    
    (Note that Community and Protective Services Committee (CPSC) is responsible for housing policies related to the ongoing administration and funding of existing social housing programs, emergency shelters, supportive housing and homelessness programs – see CPSC Terms of Reference)

Heritage

17. Make recommendations to Council on heritage protection within the urban boundary through applications and proposals brought forward by the Built Heritage Sub-Committee for designation under the Ontario Heritage Act as well as other heritage applications, where there is an associated Planning Act application. 
18. Make recommendations to Council on general heritage matters including the development and implementation of heritage policies, by-laws, strategies and programs applicable to the urban and suburban areas of the City.

(Note that the Built Heritage Sub-Committee would have the authority to recommend the following matters directly to Council, without consideration by the Planning Committee or Agriculture and Rural Affairs Committee:

• Approval of additions to the Heritage Register;
• Approval for alteration, demolition, or new construction for buildings designated under Part IV or V of the Ontario Heritage Act where there are no associated Zoning By-law or Official Plan amendments;
• Approval of a staff recommendation for Part IV designations where there are no associated Planning Act applications; and 
• Approval of a staff recommendation for the creation of new Heritage Conservation Districts.)

(Housekeeping revisions January 8, 2020)

Members (2018 - 2022)

Terms of Reference

MANDATE

The Transit Commission is responsible for ensuring the development of a safe, efficient, accessible and client-focused transit system and for providing overall guidance and direction to the Transportation Services Department on all issues relating to the operation of public transit, including conventional bus service, the O-train and Para Transpo.

MEMBERSHIP

Membership of the Transit Commission shall consist of eight (8) Members of Council and four (4) citizen members, as approved by Council.  The Mayor is an ex-officio member of the Commission.  The Chair and Vice-Chair shall be appointed by the membership of the Commission from among the members of the Commission who are also Members of Council.

Where Joint Committee meetings of the Transit Commission and another Committee of Council are held to consider matters of which transit is a component, citizen members of the Commission shall be non-voting, ex-officio members of the Joint Committee..

A. MATTERS FOR WHICH THE COMMISSION IS RESPONSIBLE TO COUNCIL

The Transit Commission shall:

1. Be responsible to Council for those items related to the operation of transit services emanating from:
   1. The applicable services areas and branches of the Transportation Services Department;
   2. Advisory Committees or Sub-committees that are within the area of responsibility of the Transit Commission; and
   3. Local boards, agencies and corporations that are created by, and report to, this Commission. 
2. Subsequent to the approval of the budget, consider, for recommendation to Council, all operating and capital budget adjustments pertaining to items within the Commission’s mandate and in excess of the overall Council-approved transit budget.
3. Review and recommend to Council transit fares, the annual operating and capital budget for the Transportation Services Department, excluding those under the mandate of other Standing Committees.
4. Ensure co-ordination and consultation with Standing Committees and departments where responsibilities overlap on transit matters and on issues relevant to the mandate of more than one Committee.
5. Consult with the Agriculture and Rural Affairs Committee and recommend to Council any changes that would affect taxation in the rural transit areas.
6. Review and recommend to Council revisions to the Transit Commission Terms of Reference, as required.
7. Recommend to Council, the City of Ottawa’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Commission.
8. Recommend to Council proposed by-laws that are under the Commission’s jurisdiction.
9. Review and recommend to Council strategic plans strictly related to transit matters.  
10.  Review and make recommendations to Council on City policies and plans that have a public transit component.
11. In collaboration with the Transportation Committee, review and make recommendations to Council on transit infrastructure matters, such as rapid transit corridors and traffic management, so as to achieve the transit goals of the City’s Official Plan and the Transportation Master Plan.

B. RESPONSIBILITIES UNDER DELEGATED AUTHORITY OF THE COMMISSION

The Transit Commission shall have final decision-making authority with respect to the following specific responsibilities:

1. Provide direction on, and ensure the implementation of, policies and programs with respect to the operation of Transit Services.
2. Exercise other specific responsibilities set forth by relevant statutes and City Council.
3. Consider and approve all operating and capital budget adjustments pertaining to items within the Commission’s mandate and within the overall Council-approved transit budget.
4. Pursue the following objectives in order to provide the best possible public transportation service for all transit customers:
   1. Attract an increasing number of customers to transit customers;
   2. Determine and meet the transit needs of residents and visitors;
   3. Provide excellent customer service and foster a reputation of safety and reliability;
   4. Provide a transit service that is accessible and affordable;
   5. Ensure that safety standards are managed in accordance with recognized public transportation standards;
   6. Strive to develop and maintain a system that is adaptable to emerging changes in technology; and,
   7. Support policies that are consistent with the City of Ottawa Official Plan objectives.
5. Identify new transit services by-laws, policies, guidelines, and government funding programs for transit operations.
6. Act as the official bargaining agent of the City of Ottawa in negotiations with representatives of the Transit Services’ unions representing OC Transpo workers within Council-approved mandates.  The Commission may delegate its bargaining powers, however, the Commission has the authority to direct staff on the parameters of the negotiations and no final agreement resulting from such a delegation shall be binding until it is approved by the Commission and Council.
7. Review and approve all changes to transit network policy and performance standards related to operations.
8. Review and determine the service level standards for and the allocation of budgeted resources among urban and rural transit taxation areas.
9. Receive and approve staff recommendations for major service changes.
10. Receive and approve Transit wayfinding, branding and advertising standards and alternative revenue strategies for the transit system.
11. Provide direction on strategic asset plans (Fleet composition, stations, Park and Ride, on-street amenities) related to operations.
12. Review and approve technology matters related to public transit operations, including Smart Card, on-board technology, communication, control and monitoring systems, real-time data, and customer information, with the ability to refer technology matters to the Information Technology Sub-committee for input as the Transit Commission deems necessary.
13. Receive operational performance reporting related to the transit system.
14. Hear briefings on litigious matters related to the operation of transit services and to give direction to the City Solicitor on such matters where it is consistent with current Council direction or policy.
15. Receive reports from staff regarding the exercise of delegated authority (By-law 2019-280) on items within the Commission’s mandate.
16. Receive regular status updates regarding inquiries and motions relating to matters under the Commission’s mandate.
17. Receive delegations from the public and hold public hearings as required by statute and Council.
18. Have the delegated authority to decide matters that are consistent with the application of federal and/or provincial statutes and/or regulations.
19. Pursuant with the Delegation of Authority By-law (Section 10 – Conferences and Conventions), approve Members’ travel and attendance at conferences that are related to the Commission’s mandate (e.g. Canadian Urban Transit Association (CUTA)).
20. Provide direction and guidance with respect to the operation of interprovincial public transit and co-ordination with the Société de transport de l'Outaouais (“STO”).
21. Receive any audits within the Commission’s mandate.

(Housekeeping revisions January 8, 2020)

Members (2018 - 2022)

Terms of Reference

MANDATE

The Transportation Committee is responsible for overseeing all issues related to the City’s transportation planning and infrastructure in accordance with the Transportation Master Plan, including pedestrian and cycling networks, long-term planning of the rapid transit network, parking operations, road production and maintenance, traffic operations and mitigation methods, fleet maintenance and operations, designated truck routes, streetlights, sidewalks, street signage and furniture, and snow removal.

MEMBERSHIP

Membership of the Transportation Committee shall consist of Members of Council, as approved by Council. The Mayor is an ex-officio member.

GENERAL RESPONSIBILITIES

The Transportation Committee shall:

1. Be responsible directly to Council for those items related to transportation issues emanating primarily from:
   1. The Planning, Infrastructure and Economic Development Department;
   2. The Transportation Services Department (except for transit operational and customer service matters);
   3. The Public Works and Environmental Services Department;
   4. Advisory Committees or Sub-committees that are within the area of responsibility of the Transportation Committee; and
   5. Local boards, agencies and corporations that are created by, and report to, this Committee.
2. Have the authority to hear briefings on litigious matters related to transportation issues and to give direction to the City Solicitor on such matters where it is consistent with current Council direction or policy.
3. Subsequent to the approval of the budget, consider, for recommendation to Council, all operating and capital budget adjustments pertaining to items within the Committee mandate. 
4. Consult with the Agricultural and Rural Affairs Committee on issues having an effect on the City’s rural residents and businesses, or relating to items of interest for the agricultural and associated industries.
5. Receive reports from staff regarding the exercise of delegated authority (By-law 2019-280) on items within the Committee’s mandate.
6. Receive delegations from the public and hold public hearings as required by statute and Council.
7. Address all matters related to, and arising from, Advisory Committees or Sub-committees under the Standing Committee’s responsibility and that are in line with the established Committee and Council Strategic Plans.
8. Review and recommend to Council revisions to the Transportation Committee Terms of Reference, as required.
9. Recommend to Council, the City of Ottawa’s participation in federal or provincial cost-sharing programs for matters within the mandate of the Committee.
10. Monitor federal and provincial legislation with a distinct impact on transportation matters.
11. Have the delegated authority to decide matters that are consistent with the application of federal and/or provincial statutes and/or regulations.
12. Recommend to Council proposed by-laws that are under the Committee’s jurisdiction.
13. Recommend for approval by Council, the membership and participation of its Members as municipal representatives in relevant public associations and other government organizations, such as the Ontario Good Roads Association (OGRA).
14. Pursuant to the Delegation of Authority By-law (Section 10 – Conferences and Conventions), approve Councillors’ travel and attendance at conferences that are related to the Committee’s mandate.

SPECIFIC RESPONSIBILITIES

The Transportation Committee shall:

1. Facilitate the development and maintenance of a safe and efficient transportation network for residents that focuses on the following objectives: 
   1. Provide a range of modal choice, including walking and cycling, in all areas of the City, and encourage residents to choose alternatives to driving;
   2. Move people and goods efficiently and in a manner that promotes a healthy environment and safe communities;
   3. Develop a system that is adaptable to emerging and probable changes in technology and capable of expansion to accommodate growing needs;
   4. Identify and consider the full costs and benefits of transportation alternatives to maximize economic sustainability of the transportation system;
   5. Minimize disruption and inconvenience to established and future neighbourhoods;
   6. Ensure high quality of operations and maintenance that supports overall transportation objectives.
2. Ensure co-ordination and consultation with other Standing Committees and departments where responsibilities overlap on transportation matters and on issues relevant to the mandate of more than one Committee.
3. Recommend to Council new transportation policies or revisions to existing ones.
4. Provide direction to staff for the implementation of the transportation goals outlined in the Official Plan and Transportation Master Plan documents.
5. Oversee and make recommendations to Council on the update of the Transportation Master Plan as required by the Province, including the legislative process and methods for public consultation.
6. Recommend to Council modifications to the road network and other transportation infrastructure, based on priorities identified in the Transportation Master Plan, with the objective of encouraging the desired modal splits, preventing unacceptable congestion, and minimizing neighbourhood traffic infiltration and air pollution.
7. Recommend to Council ways to manage the City’s transportation system so that it minimizes environmental impacts, including effects on water resources and vegetation, the reduction of greenhouse gas emissions and potential for noise pollution.
8. Monitor and ensure the City’s adherence to the provincial and federal requirements for Environmental Assessments, including the implementation of the public notification and consultation process. 
9. Receive and provide direction to staff on Statement of Work reports relating to Environmental Assessments concerning the planning and design of the entire transportation network, including transit infrastructure.
10. In collaboration with the Transit Commission, review and make recommendations to Council on transit infrastructure matters, such as rapid transit corridors and traffic management, so as to achieve the transit goals of the City’s Official Plan and the Transportation Master Plan.

Roads and Traffic

11. Recommend to Council revisions to levels of service for road maintenance.
12. Monitor traffic-management programs, projects and activities carried out by staff and make recommendations to Council on improvements to optimize traffic flow, including the potential use of emerging technologies.
13. Make recommendations to Council on the implementation of a comprehensive Road Safety Plan to improve the safety of road users through engineering, education and enforcement.
14. Oversee and make recommendations to Council on the efficient operation of the City’s roads and intersections.
15. Monitor and make recommendations to Council on the Area Traffic Management process to address community concerns about resolving ongoing traffic issues.

Walking and Cycling

16. Oversee the implementation of the Pedestrian Plan and Cycling Plan, as outlined in the Transportation Master Plan, and recommend any modifications to Council to further address the needs of pedestrians and cyclists, and to encourage walking/cycling as attractive travel alternatives.
17. Oversee and provide recommendations to Council on the planning and maintenance of all cycling/pedestrian infrastructure, including pathway repairs, lighting provisions and safety. 
18. Make recommendations to Council on the development and implementation of the Urban Cycling Transportation Network for safe and efficient on-road cycling. 
19. Be responsible to Council for the continued collaboration with the National Capital Commission on the development and maintenance of the multi-use pathway system.

Parking

20. Oversee and make recommendations to Council on the City’s parking operations and programs, including on- and off-street parking facilities, meter rates and administration.
21. Recommend new or revised parking by-laws, policies and guidelines to City Council.
22. Oversee and make recommendations to Council on the enforcement of parking restrictions to ensure a safe and efficient street network for residents. 
23. Make recommendations to Council on the City’s Parking Management Strategy to maximize the benefits of short-term parking, limit the availability of long-term parking, and minimize land consumption by parking facilities.

(Housekeeping revisions January 8, 2020)