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Information on the publication of memoranda
Memoranda issued by the City of Ottawa’s Senior Leadership Team to all Members of Council and the media will be published here when available. The memoranda are published on an ongoing basis as they become available and will remain online for a period of one year from the date of issuance. Residents wishing to obtain copies of memoranda that are no longer available online should contact the relevant department through one of the City’s general inquiry processes.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), some attachments have not been proactively disclosed. If you are seeking an attachment that is not available online, please visit ottawa.ca/mfippa for information on filing an access to information request.
Memoranda issued by City Manager
- Information on the publication of memoranda
- New General Manager of Planning, Development and Building Services (May 20, 2025)
- 2025 Associate Director Program (April 22, 2025)
- Memo: Revisions to the Employee Code of Conduct (February 6, 2025)
- Memo: Provincial campaign announcement regarding uploading of O-Train (February 4, 2025)
- Executive Recruitment Process Updates (November 12, 2024)
- Ontario-Ottawa Agreement Funding Update (November 5, 2024)
- Memo: Update on City of Ottawa’s Participation in the 2024 Capital Pride Parade (August 21, 2024)
- Memo: New General Manager of Emergency and Protective Services (June 11, 2024)
- Memo: Organizational Change and Renewal (April 17, 2024)
- Memo: Staffing Update – Planning, Real Estate and Economic Development (February 1, 2024)
- Memo: Recruitment of City Clerk (December 13, 2023)
- Memo: Senior Leadership Team Update – Interim General Manager, Planning, Real Estate and Economic Development (December 11, 2023)
- Memo: Rick O'Connor Retirement (August 21, 2023)
- Memo: Succession Plan Update: Associate Director Program’s Second Cohort (September 25, 2023)
- Memo: Recruitment of General Manager, Community and Social Services Department (April 17, 2023)
- Memo: Interim General Manager, Community and Social Services Department (February 23, 2023)
- Memo: Retirement - Donna Gray, General Manager of Community and Social Services (February 16, 2023)
- Memo: Organizational Alignment ( January 24, 2023)
Memoranda issued by Community and Social Services
- Information on the publication of memoranda
- Memo: Newcomer Reception System & Integrated Transition to Housing Strategy Update (March 12, 2025)
- Memo: Allocation of Funding for Gender-Based Violence and Poverty Reduction (March 11, 2025)
- Memo: Health Canada Emergency Treatment Fund 2024: Ottawa Proposal Accepted (March 7, 2025)
- Memo: Civic Events Funding Application is Now Open (March 5, 2025)
- Memo: Update – Formative Evaluation for Safer Alternate Response for Mental Health and Substance Use Crises Prototype (February 27, 2025)
- Memo: Provincial Social Assistance Renewal Plan Update (January 27, 2025)
- Memo: Federal Unsheltered Homelessness and Encampment Initiative Funding (January 24, 2025)
- Memo: Winter 2024-2025 Plan to Support Residents Experiencing Homelessness (January 17, 2025)
- Memo: Open Calls for Proposals (January 15, 2025)
- Memo: Allocation of Project Funding (December 6, 2024)
- Memo: Preparing for Extreme Cold Weather (November 28, 2024)
- Memo: Status of funding for Safer Alternate Response for Mental Health and Substance Use Crises Prototype (November 25, 2024)
- Memo: Homelessness, Addiction, Recovery and Treatment (HART) Hubs in Ottawa (November 12, 2024)
- Memo: Newcomer Reception System Update (November 7, 2024)
- Memo: Project Funding Application is Now Open (October 3, 2024)
- Memo: Children’s Services – New Provincial CWELCC Cost-Based Funding Approach (August 15, 2024)
- Memo: Update on the Safer Alternate Response for Mental Health and Substance Use Crises Prototype (August 13, 2024)
- Memo: Update on the Canada-Wide Early Learning and Child Care (CWELCC) Directed Growth Strategy (July 25, 2024)
- Memo: Sprung Structure Description & Analysis (July 9, 2024)
- Memo: 2023 Annual Progress Report – 10-Year Housing and Homelessness Plan (June 28, 2024)
- Memo: Allocation of the Emerging Community Need Fund (June 26, 2024)
- Memo: Older Adult Plan Review Update (June 11, 2024)
- Memo: Update on Community Garden Action Plan Review - Implementation (June 11, 2024)
- Memo: Emerging Community Need Funding Application Is Now Open (May 21, 2024)
- Memo: HAF Request for Expressions of Interest: REOI 2024 – Projects Selected for Funding (May 7, 2024)
- Memo: 2024 Provincial Guidelines and Funding Allocation Update (February 8, 2024)
- Memo: Update on the Directed Growth Strategy for the Canada-wide Early Learning and Child Care System (June 29, 2023)
- Memo: Directed Growth Strategy and Process for the Canada-Wide Early Learning and Child Care System (May 1, 2023)
Memoranda issued by Emergency and Protective Services
- Information on the publication of memoranda
- Memo: Enhanced Security Measures at City Hall (May 16, 2025)
- Memo: Public Emergency Notification System - Ottawa Alert (May 5, 2025)
- Memo: Status Update – Feasibility Assessment for Vulnerable Social Infrastructure By-law (April 10, 2025)
- Memo: Update on Special Events By-law Review and Meeting Schedule Adjustments (February 28, 2025)
- Memo: Rural and Urban Response Time Performance for the Ottawa Paramedic Service (December 20, 2024)
- Memo: New Corporate Security Framework (May 21, 2024)
Memoranda issued by Finance and Corporate Services
- Information on the publication of memoranda
- Memo: City of Ottawa decision to appeal Federal Court Ruling on PILTs (March 21, 2025)
- Memo: U.S.-Canada Trade Tariffs – Mitigating Financial Impacts on the City of Ottawa (February 24, 2025)
- Memo: Federal Court Ruling on PILTs (February 20, 2025)
- Memo: Early declaration and improvements to the Vacant Unit Tax declaration process (December 13, 2024)
- Memo: Sale of Properties with Unpaid Taxes (October 18, 2024)
- Memo: 2025 Budget Process (August 06, 2024)
- Memo: Transit Long Range Financial Planning - Update (July 26, 2024)
- Memo: 2023 Grants and Contributions Reports (June 28, 2024)
- Memo: City of Ottawa Long Term Debt (June 21, 2024)
- Memo: Medical Forms Process Review (May 24, 2024)
- Memo: City of Ottawa’s collection process and use of private debt collection agencies (March 14, 2024)
- Memo: Sustainable Debenture Framework (February 28, 2024)
- Memo: Water Rate Structure Review Consultations (February 15, 2024)
Memoranda issued by Infrastructure and Water Services
- Information on the publication of memoranda
- Memo: Completion of the Bayswater Watermain repair (April 17, 2025)
- Memo: Enhancements to Combined Sewer Overflow Monitoring and Reporting (March 14, 2025)
- Memo: Update on the Repair of the Bayswater Watermain (February 14, 2025)
- Memo: Stimulus Funding Update (January 10, 2025)
- Memo: Service Line Warranties of Canada – Agreement Termination (December 9, 2024)
- Memo: Bayswater Watermain (November 21, 2024)
- Memo: Urban Flooding Resources Update (July 9, 2024)
- Memo: Level of Investment in local road resurfacing (June 28, 2024)
- Memo: Funding for Parks Renewal Budget (June 28, 2024)
- Memo: Rat Mitigation Working Group Update (June 5, 2024)
- Memo: Stimulus Funding Update (May 6, 2024)
- Memo: Structural Inspection at St-Laurent Station Tunnel (January 2, 2024)
Memoranda issued by the Office of the City Clerk
- Information on the publication of memoranda
- Memo: Election-Related Resources Policy – Ward 20 By-election and 2025 Federal Elections (March 31, 2025)
- Memo: Update regarding Ward 20 (Osgoode) (March 14, 2025)
- Memo: Update regarding Ward 20 (Osgoode) (February 28, 2025)
- Memo: Public Information on Accessibility Features in City Parks Project (February 6, 2025)
- Memo: Election-Related Resources Policy – Provincial election 2025 (January 29, 2025)
- Memo: Canada Post Service Disruption (December 18, 2024)
- Memo: Reminder on Election-Related Resources Policy (December 13, 2024)
- Memo: Canada Post Service Disruption (November 15, 2024)
- Memo: Potential Canada Post Service Disruption (November 13, 2024)
- Memo: 2025 Budget Process: Bill 3 Requirements, Statutory Boards, Fees and Charges (November 7, 2024)
- Memo: 2022-2026 Mid-term Governance Review – Update (November 1, 2024)
- Memo: Interim update on the 2025-2029 City of Ottawa Municipal Accessibility (October 3, 2024)
- Memo: Public consultation – Electoral experience in Ottawa’s municipal elections (September 5, 2024)
- Memo: City of Ottawa Municipal Accessibility Plan 2025-2029 consultations (May 28, 2024)
- Memo: Update on Council Budget, Staffing, and Compensation Review (May 10, 2024)
- Memo: New Policing Legislation - Bill 68 and Bill 102 (March 1, 2024)
- Memo: 2023 AODA Compliance Report (February 16, 2024)
- Memo: Community Partners Insurance Program (CPIP) (February 1, 2024)
- Memo: Voluntary Contributions from Developers (January 5, 2024)
Memoranda issued by the Office of the City Solicitor
- Information on the publication of memoranda
- Westboro Collision Coroner’s Inquest (May 1, 2025)
- Westboro Collision Coroner’s Inquest (March 31, 2025)
- City of Ottawa Confirmation of Notice of Appeal re: PILT matter (March 25, 2025)
- City of Ottawa v. ClubLink - application for leave to appeal (February 5, 2025)
Memoranda issued by Planning, Development and Building Services
- Information on the publication of memoranda
- Memo: Update to Planning, Development and Building Services Departmental Term of Council (2022-2026) Work Program (March 17, 2025)
- Memo: New Housing Dashboard on Ottawa.ca (February 18, 2025)
- Memo: Development Charges Complaint in Respect of 327 Bayview Drive (February 11, 2025)
- Memo: Proposed changes to Ontario’s Record of Site Condition regime to support office-to-residential conversions (December 16, 2024)
- Memo: 2024 Provincial Planning Statement and the Provincial response to Provincial Planning Statement Growth (October 22, 2024)
- Memo: City of Ottawa implementation of the 2024 Provincial Planning Statement (September 25, 2024)
- Memo: Community Engagement Initiative for Lansdowne 2.0 Project (August 7, 2024)
- Memo: Update on direction to staff on food gardens grown on City rights-of-way (July 9, 2024)
- Memo: New Zoning By-law - Updates to draft Zoning Map (July 5, 2024)
- Memo: Bill 200 Homeowner Protection Act and Bill 139 Less Red Tape, More Common Sense Act (July 4, 2024)
- Memo: Lansdowne 2.0 update (June 20, 2024)
- Planning related matters and Bill 162, Get It Done Act (June 13, 2024)
- Amendments to Bill 185, Cutting Red Tape to Build More Homes Act (June 10, 2024)
- City of Ottawa response on the proposed Provincial Planning Statement (May 10, 2024)
- Bill 185, Cutting Red Tape to Build More Homes Act, 2024 (May 3, 2024)
- 2024 Development Charges Provisional Background Study and Bill 185 (Cutting Red Tape to Build More Homes Act) (April 26, 2024)
Memoranda issued by Public Works
- Information on the publication of memoranda
- Memo: 2025 Wild Parsnip Strategy Update (May 20, 2025)
- Memo: Implementing the Industrial, Commercial, and Institutional Waste Ban at Trail Waste Facility Landfill (May 13, 2025)
- Memo: Spring and Summer Operations of the Public Works Department (April 14, 2025)
- Memo: Opening – Chief William Commanda Bridge (April 10, 2025)
- Memo: 2025 Household Hazardous Waste Drop-off Event Schedule (April 2, 2025)
- Memo: Adopt-a-Park/Adopt-a-Road program information and improvements (March 27, 2025)
- Memo: Launch of Private Land Tree Planting Program: Plant Your Place! (March 24, 2025)
- Memo: 2025 Spring Freshet Task Force Update (March 13, 2025)
- Memo: Cleaning the Capital 2025 Spring Campaign (March 6, 2025)
- Memo: Launch of the Tree Dedication Program (January 16, 2025)
- Memo: Fall and Winter Operations of the Public Works Department (November 5, 2024)
- Memo: Seasonal Closure – Chief William Commanda Bridge (November 5, 2024)
- Memo: Update on the Winter Maintenance Quality Standards Review (October 31, 2024)
- Memo: Environmental Compliance Amendment Application – Springhill Landfill Remedial Action Plan (September 5, 2024)
- Memo: Retirement of Phil Landry and announcement of new Director of Traffic Services, Krista Tanaka (August 30, 2024)
- Memo: Update on Significant Rain Event (August 10, 2024)
- Memo: Cleaning the Capital 2024 Fall Campaign (August 8, 2024)
- Memo: Environmental Compliance Approval Amendment – Springhill Landfill (June 13, 2024)
- Memo: 2024 Wild Parsnip Strategy Update (May 24, 2024)
Memoranda issued by Recreation, Cultural and Facility Services
- Information on the publication of memoranda
- Memo: Revised Community Partnership Insurance Program (January 31, 2025)
- Memo: Review of Cash-in-lieu-of-Parkland Funds Policy (August 6, 2024)
- Memo: Outdoor pool hours extended during heat wave (June 18, 2024)
- Memo: 2024 Outdoor Aquatic and Recreation Programs for Wading pools, Splash Pads, Beaches, Outdoor Pools (May 17, 2024)
Memoranda issued by Strategic Initiatives Department
- Information on the publication of memoranda
- Memo: Nightlife Commissioner Announcement (June 11, 2024)
- Memo: Release of the Downtown Action Plan by the Ottawa Board of Trade (May 22, 2024)
- Memo: Independent Electricity Systems Operator long-term 1 request for proposal (May 21, 2024)
- Energy Conservation and Demand Management Plan (ECDM) (July 8, 2024)
- By-law Authorizing the Making of an Application to Expropriate Property Interests Required for the Stage 2 Light Rail Transit Project, including the Richmond Road Complete Street improvements (August 30, 2024)
- Building Faster Fund (September 5, 2024)
- Ottawa Nightlife Council Recruitment (September 23, 2024)
- Memo: Ottawa Nightlife Council Update (November 4,2024)
- Memo: Staffing Announcement: Directors of Climate Change and Resiliency and Economic Development (November 8, 2024)
- Memo: By-law Approving the Expropriation of Property Interests Required for the Stage 2 Light Rail Transit Project, including the Richmond Road Complete Street improvements. (January 17, 2025)
- Memo: Sparks Street Business Improvement Area (BIA) - Boundary Adjustment (February 7, 2025)
- Memo: “Shop Local. Buy Canadian.” Campaign (March 7, 2025)
- Memo: Housing Innovation Task Force (April 03, 2025)